Local Government Records Microfilm Holdings Shawnee County

Kansas Historical Society

Below is a inventory of our local government records microfilm holdings for this county. In the interest of time, we have listed only inclusive dates and reel numbers ( i.e. Marriage record, 1856-1920 [AR 2128-2131] . Contact the reference staff by phone (785-272-8681, ext. 116 or 117) or e-mail if you require a reel number that falls between the inclusive numbers listed. Please see our inter-library loan page for information on how to request loans to any public library.

For a more complete description of what information can be found in each record series ( i.e. Deed Records ) please see the Researcher's Guide to Local Records.

You can search our online index to Topeka building permits, 1880-1914, by the address of the building or the year the permit was issued.

Shawnee County

County Clerk

Vital statistics register, 1894-1911 (marriages for 1894-1895 and 1908-1909 only) [AR 3893]

County Commissioners

Journal, 1855-1862 [MS 206]
Report of the south Side Levee Board to the Board of County Commissisoners and an assessment roll of town lots, Topeka, 1908 [AR 2484]

District/Probate Court

Fee books, probate division, 1913-1978 [AR 11730-11760]
Final settlement of estates, 1919-1935 [MF 3798-3800, 3809]
Inventory and apprasiement (intestate), 1918-1942 [MF 3801-3806]
Marriage license and license registers, 1856-1989 [AR 5585-5621]
Marriage license and license register index, 1856-1994 [MF 298-302]
Naturalization declaration of intention, 1876-1888 [AR 3755]
, 1903-1906 [AR 3702]
Naturalization petition, 1906-1911 [AR 3700]
Naturalization petition and record, 1911-1929 [AR 3700-3702]
Naturalization, record of, 1865-1902 [AR 3703]
Petition for probate of wills, 1921-1940 [MF 3807-3810]
Probate court index, 1860-1919 [AR 3697-3700, AR 3754-3755]
Probate case files, 1895-1942 [MF 4018-4309]
Probate journals, 1859-1918 [AR 3649-3697]
Probate records, various, 1870-1918 [AR 3653-3697]
Wills, 1920-1956 [MF 3811-3815]

Election Commission

Proceedings and official ballots, 1889-1915 [AR 10059]
Voter registration records, 1905-1969 [AR 4865-4945, AR 5035-5147, AR 5496-5500]

Register of Deeds

Note to Researchers: Some of the records of the office of the Shawnee County Register of Deeds have been filmed twice, once by the county and once by the Genealogical Society of Utah. Our collections contain both sets of microfilm. Each set contains the same volumes, but in a slightly different order. Records filmed by the county include mortgage reocrds. The GSU film does not. Civil war discharges, 1864-1866 [MS 26]
Deed records, 1855-1858 [MS 26]
Deed records filmed by GSU, ca. 1859-1918 [AR 3704-3712, AR 3715-3728, AR 3730-3753, AR 3756, AR 3854-3868, AR 3871-3875, AR 3878-3880, AR 3882-3882, AR 4059]
Deed & mortgage records filmed by the county, 1882-1927 [AR 2177-2243, AR 2264-2297]
General index to deeds, 1856-1901 [AR 3888-3893, AR 4060]
Lien book, 1860-1867 [MS 26]
Miscellaneous deed records, 1893-1916 [AR 3870, AR 3872-3874, AR 3876-3877, AR 3880-3882, AR 4059]
Mortgage indexes, 1856-1937 [AR 5557-5569]
Numerical index, Indian reserve lands, 1860-1910 [AR3893]
Numerical index, townships 10-12, 1857-1930 [AR 3886-3887]

Superintendent of Public Instruction

Clerk's records for school district #26, Oak Grove school, 1927-1943 [MS 1007]
School organization book, register of orders, warrant register, and miscellaneous records for school district #38, Benham school, 1887-1943 [MS 1007]
Treasurer's account book for school district #35, 1895-1907 [MS 1007]

County Surveyor

Surveyor field notes, 1861-1864 [MS 959]

County Treasurer

Tax rolls, real and personal property, 1861-1968 [AR 6862-6941, AR 7068-7119, AR 7175-7194, MF 2617-2779, MF 3002-3227, MF 3281-3292]

County Sheriff

Jail calendar registers, 1890-1897, 1935-1948 [MS 205]

City of Potwin

Council minutes, 1888-1899 [AR 1889]
Records including city incorporation charter, ordinances, and minutes, 1888-1899 [MS 699]

City of Rochester

Journal of the proceedings of the Kansapolis Association (Rochester), 1856-1857, and journal of the Rochester Association, 1858-1860 [MS 32]

City of Rossville
City Council

Meeting Minutes and ordinances; June 6, 1881-June 7, 1965 [MF 5559]
Meeting Minutes and ordinances, August 2, 1965-July 5, 1983 [MF 5560]
Meeting Minutes and ordinances, July 18, 1983-November 3, 1986 [MF 5561]
Meeting Minutes and ordinances, July 6, 1992-May 7, 2001 [MF 5562]

City of Silver Lake
Fire Department

Minutes, fire run reports, financial records, and receipts and expenditures of the fireman's association, ca. 1950-1988 [AR 11718]

City of South Topeka
City Clerk

Council minutes, 1885-1887 [AR 1889]