Local Records Retention SchedulesRecords Retention Schedules are the listings of each record series generated by local government that have been addressed. They include descriptors such as record series title, description, retention, disposition, restrictions, and date approved by State Records Board. Compliance with these retention schedules is largely mandatory for county offices, but not for other local government like cities or townships. Municipalities may use this as a guide, review other schedules created by municipalities, or draft their own. The county office specific schedule is a customized schedule addressing a single office's records.Retention schedules are in one of two major categories:General Retention ScheduleOffice-Specific Retention Schedule
And, as a recommendation: Modifications and AdditionsBecause records reflect activities that are constantly changing, the retention requirements for them sometimes require revision as well. Consequently, records retention and disposition schedules, including this general one, often need modification or additions in order to be realistic and effective. Furthermore, because government is so large, it is impractical to consult every division regarding specific schedule entries. There may be some retention periods and disposition requirements within this schedule that fail to account for all relevant factors and there may be some important common record series not addressed here which need to be added. The State Historical Society's Records Management Section and the State Records Board welcome all comments and suggestions concerned with improvement of the general schedule through modifications and additions. |
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