Government Records and Records Management

Government Records are records in any medium (paper, film, or electronic) generated by any governmental agency or office--state, county, or local (township, or municipality or other)--during its official course of duties.

It is the mission of the Kansas Historical Society's Records Management Section to cooperate with agency records officers, agency heads, local officials, and the State Records Board to establish sound and effective records and information management practices.

The Records Management Section accomplishes this mission by surveying and scheduling state and local government records, distributing approved records retention and disposition schedules, making site visits, making presentations to interested agencies, offices and groups and distributing records management "best practices" information via phone, fax, mail and the internet.

State Records Board

State Government Records Management

State Records Management Manual
State Records Retention Schedules
State Records Center

Local Government Records Management

Local Records Management Manual
Local Records Retention Schedules
Municipal Government Records
Supreme Court Rule 108 Retention for Court Records

Electronic Records Management

Kansas Electronic Records Management Guidelines
Kansas Electronic Recordkeeping Strategy: A White Paper
Digital Imaging Guidelines
E-Mail Guidelines
Guidelines for Managing Records on Kansas Government Agency Websites
Electronic Records Committee
Electronic Recordkeeping Resources
Scheduling Electronic Records

KSPACe

The Kansas State Publications Archival Collection (KSPACe) is a joint project of the Kansas State Historical Society (KSHS) and the Kansas State Library to address the long-term preservation and access requirements of electronic government publications and documents.If the pilot project is successful, KSPACe will become an enterprise-wide electronic repository for state government publications to ensure their preservation and accessibility over time. Legislators, the public, and state agency staff will be able to find, view, and download reports in KSPACe via the World Wide Web at www.kspace.org.

Records Management Staff