Kansas Records Retention Schedules
| Agency: | State General Retention and Disposition Schedule. Purchasing/Procurement |
5 Schedule Entries Found:
Agency Number: 000-006
State General Retention and Disposition Schedule
Purchasing/Procurement
| SERIES ID | 0014-000 | | TITLE | Bid Records | | DESCRIPTION | Documents related to requests for proposals, bids, quotations, or estimates. | | RETENTION | 005 fisc yrs | | COMMENTS | See also Purchasing Records, Vouchers - Purchase, Accounts Payable Records, Contracts, and Vendor Files. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1997-01-09 | | K.A.R. NUMBER | 53-2-110 |
| SERIES ID | 0026-000 | | TITLE | Contracts | | DESCRIPTION | Legal agreements with individuals and organizations. Includes all associated documents, eg. DA-146 series. | | RETENTION | See Comments | | COMMENTS | Retain until expiration of contract plus 5 calendar years, then destroy. See also Purchasing Records, Vendor Files, Accounts Payable Records, Bid Records, and Vouchers - Purchase. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1988-07-14 | | K.A.R. NUMBER | 53-2-075 |
| SERIES ID | 0093-000 | | TITLE | Purchasing Records | | DESCRIPTION | Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. | | RETENTION | 003 fisc yrs | | COMMENTS | See Vouchers - Purchase, Accounts Payable Records, Bid Records, Contracts, Ledgers - General, and Vendor Files. NOTE: Retain for 5 fiscal years if record is subject to KSA 75-3740(e). | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted | | APPROVED | 1988-07-14 | | K.A.R. NUMBER | 53-2-075 |
| SERIES ID | 0109-000 | | TITLE | Supply Requests - Internal | | DESCRIPTION | Documents used by subordinate organizations to order expendable supplies for central supply rooms. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0121-000 | | TITLE | Vendor Files | | DESCRIPTION | Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc. | | RETENTION | 003 fisc yrs | | COMMENTS | See Vouchers - Purchase, Purchasing Records, Bid Records, Contracts, and Accounts Payable Records. NOTE: Retain for 5 fiscal years if record is subject to KSA 75-3740(e). | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1988-07-14 | | K.A.R. NUMBER | 53-2-075 | New search
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