Kansas Records Retention Schedules
| Agency: | State General Retention and Disposition Schedule. Information Technology |
17 Schedule Entries Found:
Agency Number: 000-009
State General Retention and Disposition Schedule
Information Technology
| SERIES ID | 0010-000 | | TITLE | Audit Trail Files | | DESCRIPTION | Data generated during the creation of a master file or database used to validate a master file or database during a processing cycle. | | RETENTION | See Comments | | COMMENTS | Retain a minimum of 12 database/master file backup cycles, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0011-000 | | TITLE | Automated Program Listing/Source Code | | DESCRIPTION | Automated program code which generates the machine-language instructions used to operate an automated information system. | | RETENTION | See Comments | | COMMENTS | Retain for 3 system update cycles after is superseded or replaced, then destroy. | | DISPOSITION | Detroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0023-000 | | TITLE | Computer Run Scheduling Records | | DESCRIPTION | Records used to schedule computer runs including daily schedules, run reports, and other records documenting the successful completion of a run. | | RETENTION | See Comments | | COMMENTS | Retain until no longer of administrative value to agency, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0024-000 | | TITLE | Computer Software Licensing Files | | DESCRIPTION | Documents proving the licensure and implementation of computer software programs by the agency. | | RETENTION | See Comments | | COMMENTS | Retain 5 calendar years after the contract or end user license agreement (EULA) has expired, or 5 years after the software is no longer installed, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2003-04-10 | | K.A.R. NUMBER | 53-2-134 |
| SERIES ID | 0025-000 | | TITLE | Computer Usage Logs | | DESCRIPTION | Logs documenting computer system usage including but not limited to log-in files, system usage files, data entry logs, and records of individual computer program usage. | | RETENTION | See Comments | | COMMENTS | Retain until no longer of administrative value to agency, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0030-000 | | TITLE | Data Administration Policies | | DESCRIPTION | Records of data processing policies including those covering access and security, data retention and disposition, and data ownership. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, obsolete or replaced, then transfer to the archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0031-000 | | TITLE | Data Documentation/Data Dictionary Records | | DESCRIPTION | Records generally created during system development or modication and necessary to access, retrieve, manipulate and interpret data in an automated system including data element dictionary, file layout, code book or table, and other records that explain the meaning, purpose, structure, local relationships, and origin of the date elements. | | RETENTION | See Comments | | COMMENTS | Retain 3 years after the discontinuance of system and until all system data is destroyed or transferred to new operating environment. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0032-000 | | TITLE | Data System Specifications | | DESCRIPTION | Records necessary for using the system, user guides, system or substem definitions, system flowcharts, program descriptions and documentation, job control or workflow records, system specifications, and input and output specifications. | | RETENTION | See Comments | | COMMENTS | Retain 3 years after the discontinuance of system and until all system data is destroyed or transferred to new operating environment. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0051-000 | | TITLE | Hardware and Software Documentation | | DESCRIPTION | Records documenting the use, operation, and maintenance of an agency's computer equipment including operating manuals, hardware/software operating system requirements, hardware/software configurations, and equipment control systems. | | RETENTION | See Comments | | COMMENTS | Retain until the agency no longer uses related hardware or software and all data is tranferred to and made useable in the new hardware/software environment. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0055-000 | | TITLE | Information Technology Disaster Preparedness and Recovery Plans | | DESCRIPTION | Records related to the protection and reestablishment of information technology services, equipment and data (back-up files) in case of a disaster. | | RETENTION | See Comments | | COMMENTS | Retain until superseded by revised plan, then transfer to the archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 2000-04-13 | | K.A.R. NUMBER | 53-2-123 |
| SERIES ID | 0056-000 | | TITLE | Information Resources Management and Data Processing | | DESCRIPTION | Agency IT plans, data processing service plans, strategic plans, and related records used to plan for information systems development, technology acquisitions, data processing services provision or related areas. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, obsolete or replaced, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0110-000 | | TITLE | System Users Access Records | | DESCRIPTION | Electronic or textual records created to control or monitor individual access to a system and its data for security purposes, including but not limited to, user account records, security logs, and password files. | | RETENTION | See Comments | | COMMENTS | Retain until no longer of administrative value to the agency, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0111-000 | | TITLE | Tape Library Control Records | | DESCRIPTION | Records to control the location, maintenance, and disposition of magnetic media in a tape library including list of holdings, control logs, and other data regarding the destruction of tape library electronic files. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0112-000 | | TITLE | Technical Program Documentation | | DESCRIPTION | Copy of program code/program flowcharts, program maintenance log, system change notices, original design documents, specifications, requirements, acceptance tests, and other records that document computer programs and the modifications made to computer programs. | | RETENTION | See Comments | | COMMENTS | Retain until all data in system has been migrated or destroyed. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0117-000 | | TITLE | Test Database/Files | | DESCRIPTION | Routine or benchmark data sets, related documentation, and test results contracted or used to test or develop a system. | | RETENTION | See Comments | | COMMENTS | Retain until the version of the system is no longer in use, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0128-000 | | TITLE | Web Server Aggregate Reports | | DESCRIPTION | Reports periodically generated from the Web transaction log data to indicate aggregate values and trends. | | RETENTION | 002 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 |
| SERIES ID | 0129-000 | | TITLE | Web Server Transaction Logs | | DESCRIPTION | Raw data captured from the hypertext transfer protocol (HTTP) header during a Web transaction and stored in a log file. | | RETENTION | 006 months | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | K.S.A. 45-221(a)(12)(13)(14)(30) | | APPROVED | 2000-08-17 | | K.A.R. NUMBER | 53-2-124 | New search
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