Kansas Records Retention Schedules
| Agency: | Local Government Records. County Appraiser |
55 Schedule Entries Found:
Agency Number: 000-102
Local Government Records
County Appraiser
| SERIES ID | 0001-102 | | TITLE | Abatements/Exemptions Personal Property | | DESCRIPTION | Shows name and address of owner, description and value of property exempted, and narrative justification for exemption or abatement. | | RETENTION | See Comments | | COMMENTS | Retain Exemptions until expiration or property is disposed of, then destroy. Retain Abatements 5 appraisal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0002-102 | | TITLE | Abatements/Exemptions Real Property | | DESCRIPTION | Contains record of land and buildings exempt from taxation (burying grounds, public schoolhouses, public worships, public charity, home of the aged, and other public buildings) showing date exempted, parcel number, valuation, description, and location of tract and a narrative justification for the exemption or abatement. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0003-102 | | TITLE | Added Tax/Change Orders Personal Property and Real Property | | DESCRIPTION | Contains a record of additions to, or deductions from, a property assessment because of a clerical error or other statutory authority or an order by the board of county commission, board of tax appeals, or court. Shows taxing district, property owner, description and value of property, additions, deductions, and reason for revision. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0004-102 | | TITLE | Agricultural Land Inventory Questionnaires | | DESCRIPTION | Includes questions about Conservation Reserve Program (CRP). Contains information about a parcel devoted to agricultural purposes, gross income from agricultural purposes, anticipated gross, whether initial or renewal application, signature of owner, date and phone, applications number, parcel number, acres, and legal description. | | RETENTION | See Comments | | COMMENTS | Retain until annual update, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0005-102 | | TITLE | Annual Studies | | DESCRIPTION | Studies of market conditions that will affect annual property values. Includes land, depreciation, neighborhood analysis and market modeling studies. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0006-102 | | TITLE | Appeals - County Appraiser | | DESCRIPTION | Documents pertaining to appeals by property owners on valuation and/or classification of property. Includes appeal form, notice of meeting, documentation to support value, final decision and directions for further appeal. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years, or until resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0009-102 | | TITLE | Appeals - Small Claims Division | | DESCRIPTION | Documents pertaining to appeals by property owners of decisions by the County Appraiser or Hearing Officer/Panel. Includes appeal form, notice of meeting and final decision. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years or until resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0008-102 | | TITLE | Appeals - State Board of Tax Appeals | | DESCRIPTION | Documents pertaining to appeals by property owners of decision by County Appraiser, County Hearing Officer/Panel or Small Claims Division. Includes name of property owner, county notice of value, appeal papers from county, address, time and place of hearing and final decision. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years or until resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2006-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0007-102 | | TITLE | Appeals Hearing Officer/Panel | | DESCRIPTION | Documents pertaining to appeals by property owners of the County Appraiser's final determination of valuation and/or classification of property. Includes appeal form, notice of meeting and final decision, correspondence and legal documents if appealed in court. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years or until resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0010-102 | | TITLE | Appraisal Records - Cards | | DESCRIPTION | Includes Property Record Cards and Map Work cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and services, topography, accessory buildings and improvements. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0011-102 | | TITLE | Appraisal Updates Documents | | DESCRIPTION | Support documents pertaining to a particular appraisal. May include worksheets, Inventory Contents Sheets (ICS) and Comparable Sales Sheets. | | RETENTION | See Comments | | COMMENTS | If a permanent record, then archive. If not a permanent record, retain for 5 appraisal years, then destroy. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0006-102 | | TITLE | Assessment Appeals | | DESCRIPTION | See Appeals - County Appraiser, appeals - County Hearing Officer/Panel, Appeals - State Board of Tax Appeals. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0011-102 | | TITLE | Assessment Worksheets | | DESCRIPTION | See Appraisal Updates Documents. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0019-102 | | TITLE | Assessments, Notices of Change In | | DESCRIPTION | See Change in Value Notices (CVN's). | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0012-102 | | TITLE | Attorney General's Opinions | | DESCRIPTION | Opinions of the State Attorney General requested by the county. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0033-102 | | TITLE | Blueprints | | DESCRIPTION | See Plans, Blueprints and Drawings. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0013-102 | | TITLE | Board of Tax Appeal Orders | | DESCRIPTION | Orders issued by the Board of Tax Appeals to the County Appraiser concerning petitioners' requests for property adjustments and exemptions. | | RETENTION | See Comments | | COMMENTS | Retain Exemptions until expiration or property is disposed of, then destroy. Retain all others 5 appraisal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0014-102 | | TITLE | Boat Owners Lists/Registers | | DESCRIPTION | Annual list from State Department of Wildlife and Parks of watercraft registered in the county. Includes owner's name and address, description of boat, motor and trailer, registration number and expiration date. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0015-102 | | TITLE | Bonds, Industrial Revenue and Economic Development | | DESCRIPTION | Documents pertaining to property tax exemptions for Economic Development purposes (Industrial Revenue Bond and property exempt under Article 11, Section 13 of the Kansas Constitution). Includes applications, investigations, letters of intent, support documents and annual claim for exemption forms. | | RETENTION | See Comments | | COMMENTS | Retain 5 years after exemption expires, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0016-102 | | TITLE | Boundary Changes Documents | | DESCRIPTION | Includes memos, filed notes and working papers concerning annexation and other proposed or actual boundary changes. | | RETENTION | Permanent | | COMMENTS | Office of origin. May be duplicated in other offices. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0017-102 | | TITLE | Building Permits | | DESCRIPTION | Includes name of owner, amount of money to be expended, type of structure, location, date and name of contractor. | | RETENTION | Permanent | | COMMENTS | Office of origin. May be duplicated in other offices. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0018-102 | | TITLE | Business Lists - Personal Property | | DESCRIPTION | Annual list of business operating within the county provided by the Kansas Department of Revenue. Includes lists of businesses paying sales tax or unemployment insurance. | | RETENTION | See Comments | | COMMENTS | Retain until superseded or no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0037-102 | | TITLE | Certificates of Valuation | | DESCRIPTION | See Real Estate Sales Validation Questionnaire. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0003-102 | | TITLE | Change Orders - Personal Property and Real Property | | DESCRIPTION | See Added Tax/Change Orders - Personal Property and Real Property. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0019-102 | | TITLE | Changes in Value Notices (CVN's) Record of Notification - Real Property | | DESCRIPTION | Contains notification of additions to, or deductions from the appraised value of real property. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0017-102 | | TITLE | Construction Files | | DESCRIPTION | See Building Permits. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0020-102 | | TITLE | Court Proceedings Affection Property Taxation | | DESCRIPTION | Working or reference files pertaining to court cases that may affect taxation levels in the county. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0002-102 | | TITLE | Exemptions | | DESCRIPTION | See Abatements/Exemptions. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0021-102 | | TITLE | Field Books - Real Property | | DESCRIPTION | Field books for real estate assessments, showing name of township or city, name and address of owner, legal description of property, number of acres improved or unimproved, total acreage, assessed value of acreage, value of improvements, total assessed value per acre, and remarks. | | RETENTION | Permanent | | COMMENTS | Office of origin. Obsolete record. May also be found in County Clerk's office. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0022-102 | | TITLE | Hearing Officer/Panel Orders | | DESCRIPTION | Orders issued to the County Appraiser concerning petitioners' requests for adjustments in valuation and/or classification of property. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0006-102 | | TITLE | Informal Hearings County Appraiser | | DESCRIPTION | See Appeals - County Appraiser. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0011-102 | | TITLE | Inventory Contents Sheet | | DESCRIPTION | See Appraisal Updates Documents. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0023-102 | | TITLE | Lease Property Records | | DESCRIPTION | Various records pertaining to assessments on and information about leased property in the county. Includes Leased Ground Assessment Notices, Leased Land Cards, and Leased Property Reports. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0011-102 | | TITLE | Map Work Cards | | DESCRIPTION | See Appraisal Updates Documents. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0024-102 | | TITLE | Maps and Plats | | DESCRIPTION | Atlases, plats, street maps, appraisal maps, etc. Generally shows parcels. | | RETENTION | Permanent | | COMMENTS | Office of origin. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0005-102 | | TITLE | Market Modeling Studies | | DESCRIPTION | See Annual Studies. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0025-102 | | TITLE | Mobile/Manufactured Home Registrations | | DESCRIPTION | Registrations for mobile/manufactured homes. Shows name of owner, mailing address, description of mobile/manufactured home, and date of purchase. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years or until delinquency resolved, then destroy. May be duplicated in other offices. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0026-102 | | TITLE | Motor Vehicle Registrations | | DESCRIPTION | Registrations for vehicles not taxed at the time of registration. Includes non-highway vehicles, mopeds, and trucks registered with a gross vehicle weight of 16,000 lbs. or greater. Show name of owner, mailing address, description of vehicle or trailer, and date of purchase. | | RETENTION | See Comments | | COMMENTS | Retain until superseded or delinquency resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0030-102 | | TITLE | Oil and Gas Assessments | | DESCRIPTION | See Personal Property Assessment Forms. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0027-102 | | TITLE | Oil and Gas Lease and Production Records | | DESCRIPTION | Record of leases on oil and gas reserves. Lists lessor/lessee consideration, location/description of property, and terms of agreement. Also includes annual productivity of wells and reserves. | | RETENTION | See Comments | | COMMENTS | Retain "Production" totals 010 fisc yrs then destroy. "Sales" totals may be obtained from Kansas Department of Revenue (KDOR) Mineral Division or the Kansas Corporation Commission. | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted under KSA 45-221(b) | | APPROVED | 2002-04-11 | | K.A.R. NUMBER | 53-2-131 |
| SERIES ID | 0028-102 | | TITLE | Owner/Operator Lists | | DESCRIPTION | Statutory listing of all mobile/manufactured homes located in each mobile home park and all docked watercraft as provided by the owner, lessee or operator of each park or dock. Includes the name of the owner, mailing address, location, and description for each. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0006-102 | | TITLE | Payment Under Protest Appeals | | DESCRIPTION | See Appeals - County Appraiser. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0029-102 | | TITLE | Personal Property Assessment Forms | | DESCRIPTION | Annual listings of tangible personal property of individuals and corporations for each specified appraisal year. Listing includes name and mailing address of owner and an itemized list containing description and location of the filer's taxable personal property. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years or until delinquency is resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0031-102 | | TITLE | Personal Property Notices of Value | | DESCRIPTION | Contains notification of property classification and appraisal value. Shows name of owner and mailing address, description and value of property appraised, county identification number and directions for appeal. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years or until delinquency is resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0030-102 | | TITLE | Personal Property Valuation Guides | | DESCRIPTION | Valuation guides prescribed by the Division of Property Valuation for the purpose of valuing personal property for a specified appraisal year. | | RETENTION | See Comments | | COMMENTS | Retain 5 appraisal years or until delinquency is resolved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0032-102 | | TITLE | Photographs | | DESCRIPTION | Includes aerial and other photographs. Also includes prints, negatives, slides, and digital images of property. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0033-102 | | TITLE | Plans, Blueprints, Drawings | | DESCRIPTION | Engineering plans relating to assessable structures. | | RETENTION | Permanent | | COMMENTS | Office of origin. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0010-102 | | TITLE | Property Record Cards | | DESCRIPTION | See Appraisal Records - Cards. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0034-102 | | TITLE | Ratio Records | | DESCRIPTION | Records pertaining to ratio studies used to attain equitable property valuation levels throughout the state. Includes Ratio Study Reports and Appeals by County Appraiser and County Commissioners. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0035-102 | | TITLE | Real Estate Ownership - Lists and Indexes | | DESCRIPTION | Report that lists number of houses, owners, acres, lots, and property values. | | RETENTION | Permanent | | COMMENTS | Office of origin. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0036-102 | | TITLE | Real Estate Sales Validation Questionnaire | | DESCRIPTION | Contains the parcel identification and location of the property, name and address of the seller and purchases, sales price, date of sale, the classification and subclassification to which such property belongs, nature and circumstances peculiar to the sale, whether any personal property was included in the sale price, whether the purchaser assumed any mortgages or liens, loans, leases or taxes, the method of financing, whether any special assessments are levied against the property. | | RETENTION | 005 appraisal yrs | | COMMENTS | Office of origin. | | DISPOSITION | Destroy | | RESTRICTIONS | K.S.A. 79-1437© | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0037-102 | | TITLE | Real Estate Transfers | | DESCRIPTION | Record of transfer of title to farmlands and city lots, showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration, and remarks. | | RETENTION | Permanent | | COMMENTS | Office of origin. May be duplicated in other offices. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0038-102 | | TITLE | Small Claims Division Orders | | DESCRIPTION | Orders issued by the Small Claims Division to the County Appraiser concerning petitioners' requests for property adjustments. | | RETENTION | 005 appraisal yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0019-102 | | TITLE | Valuation Notices | | DESCRIPTION | See Change in Value Notices (CVN's) - Real Property, Personal Property Notice of Value. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 |
| SERIES ID | 0039-102 | | TITLE | Zoning Regulations | | DESCRIPTION | Reference copies of county zoning regulations. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2000-01-13 | | K.A.R. NUMBER | 53-2-122 | New search
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