Kansas Records Retention Schedules
| Agency: | Local Government Records. County Clerk |
83 Schedule Entries Found:
Agency Number: 000-104
Local Government Records
County Clerk
| SERIES ID | 0001-104 | | TITLE | Abstract of Real and Exempted Property Tax Lists | | DESCRIPTION | Compiled by the County Appraiser and filed with the Clerk, who then transmits it to the state Director of Property Valuation. Consists of all real and exempt property appraisals which in aggregate list all taxable land and improvements located within the county, showing for each taxing district: tax rate, real property, valuation, personal property valuation, total valuation, allocations for various funds, total local levy, and grand total levy. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0046-104 | | TITLE | Abstracts of Special Assessments | | DESCRIPTION | See Special Assessments. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0002-104 | | TITLE | Added Tax Order - Personal Property and Real Estate | | DESCRIPTION | Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0038-104 | | TITLE | Amount of Money in Each Treasury Fund | | DESCRIPTION | See Monthly Reports. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0010-104 | | TITLE | Annexation Records | | DESCRIPTION | See Boundary Changes. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0040-104 | | TITLE | Appointments and Oaths | | DESCRIPTION | See Oaths and Officer Bonds. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0003-104 | | TITLE | Appraisal Records Cards/Sheets/Volumes | | DESCRIPTION | Property record cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and service, topography, accessory buildings and improvements. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0004-104 | | TITLE | Appraisal Rolls for Taxable and Exempt Real Property | | DESCRIPTION | See Assessment Rolls and Abstracts | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0054-104 | | TITLE | Assessed Valuation by Address/owner | | DESCRIPTION | See Tax District Valuation Summaries. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0004-104 | | TITLE | Assessment Rolls and Abstracts | | DESCRIPTION | Record of real estate/personal property assess for taxation, showing name and address of owner, school district number, legal description of tract or listings of property, itemized values of information in question, and comparison with previous years taxes. Also know as work sheets for the county treasurer's tax rolls. This record series may also be found in the county appraiser's or county treasurer's office. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0003-104 | | TITLE | Assessment Worksheets | | DESCRIPTION | See Appraisal Cards/Sheets/Volumes for Personal Property. See Field Books for Real Property. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0005-104 | | TITLE | Assessments, Notices of Change In | | DESCRIPTION | Contains notification of additions to, or deductions from taxable amount. Shows taxing district, property owner, description of tract, addition or deduction and reason for revision. | | RETENTION | 003 fisc yrs | | COMMENTS | Includes Assessment Increase Lists. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0006-104 | | TITLE | Balance Register | | DESCRIPTION | Contains daily statement of transactions, showing cash balance at beginning of day, receipts and disbursements during the day and balance at the end of the day. | | RETENTION | See Comments | | COMMENTS | Also called Daily Cash Statements. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0046-104 | | TITLE | Benefit District Assessments and Support Documents | | DESCRIPTION | See Special Assessments. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0016-104 | | TITLE | Board of County Commissioners Records | | DESCRIPTION | See Clerk's Notes. Also see separate schedule for these records. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0007-104 | | TITLE | Board of Tax Appeals - Orders | | DESCRIPTION | Orders issued by the State Board of Tax Appeals to County Appraiser concerning petitioner's requests for adjustments to assessed tax. | | RETENTION | 003 fisc yrs | | COMMENTS | Retention also applies to County Board of Equalization. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0008-104 | | TITLE | Bond Records--Operational Documents | | DESCRIPTION | Records of bonds issued and redeemed supporting documents and reports including account reports, sale notices, bond and coupons due reports, cancelled bonds and coupons, school district bonds, and county facilitated private purpose bonds. | | RETENTION | See Comments | | COMMENTS | Retain 3 calendar years, then destroy. County facilitated private purpose bonds trustee's monthly statement of accounts retain until audited, usually 1 fiscal year, then destroy. The bond trustee (usually a bank) maintains a record copy as well. See also Bond Records--Transcripts. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2002-04-11 | | K.A.R. NUMBER | 53-2-131 |
| SERIES ID | 0009-104 | | TITLE | Bond Records--Transcripts | | DESCRIPTION | Records of bonds issued and redeemed including the resolution, incumbency certificate, legal opinions, interest exempt from federal income tax, etc. | | RETENTION | See Comments | | COMMENTS | Retain transcript until bond matures plus 5 calendar years then destroy. See also Bond Records--Operational Documents. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2002-04-11 | | K.A.R. NUMBER | 53-2-131 |
| SERIES ID | 0010-104 | | TITLE | Boundary Changes Documents | | DESCRIPTION | Includes memos, field notes and working papers concerning annexation and other proposed or actual boundary changes for personal, commercial or municipal property. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0011-104 | | TITLE | Cemetery, Drainage and Sewer District Records | | DESCRIPTION | Documents concerning the creation, incorporation, administration, operation and activities of the above. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0012-104 | | TITLE | Census Lists Reports and Studies | | DESCRIPTION | Copies of census enumerations, abstracts and reports. Usually lists address, members of the household, occupations, family relationships, value of property, etc. Reports and studies are based on the census abstract which vary and may document population density, average annual income, distribution of racial/ethnic groups, etc. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0013-104 | | TITLE | Certificates and Seals--Personal Property | | DESCRIPTION | Documents similar to liens on personal property, like proof of postings and affidavit setting forth the claim and actual expenses. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2003-04-10 | | K.A.R. NUMBER | 53-2-134 |
| SERIES ID | 0014-104 | | TITLE | Certificates of Valuation | | DESCRIPTION | Contains identification and location of the property, name and address of the purchases, sales price, date of sale, the classification and subclassification to which such property belongs, nature and circumstances peculiar to the sale, whether any personal property was included in the sales price, whether the purchaser assumed any mortgages or liens, loans, leases or taxes, the method of financing, whether any special assessments are levied against the property. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | K.S.A. 79-1437c | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0015-104 | | TITLE | Clerk's Financial Reports | | DESCRIPTION | Reports to the County Treasurer detailing financial activity occurring the County Clerk's office. Usually submitted monthly. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0016-104 | | TITLE | Clerk's Notes | | DESCRIPTION | Notes taken by the County Clerk during meetings of the Board of County Commissioners. | | RETENTION | See Comments | | COMMENTS | Retain until minutes are approved, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0017-104 | | TITLE | Coroner's Inquest Record Books and Reports | | DESCRIPTION | Records and returns of inquests and findings in violent and sudden deaths, showing name of deceased, cause and date of death, date of inquest, names of jurors and witnesses, finding of coroner or jury, amount of fees. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | May be restricted K.S.A. 45-221(a)(3)(10) | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0018-104 | | TITLE | Court Proceedings Affecting Property Taxation | | DESCRIPTION | Working or reference files pertaining to court cases that may affect taxation levels in the county. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0019-104 | | TITLE | Delinquent Personal Property and Real Estate Reports | | DESCRIPTION | Annual reports of delinquent real estate and personal property taxes. Lists name of taxpayer, location and description of property, assessed valuation, amount of tax, interest, penalty and total payments due. Also may detail how collected Delinquent Taxes were distributed. | | RETENTION | 005 fisc yrs | | COMMENTS | Also called Distribution of Delinquent Tax Sale Records. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0011-104 | | TITLE | Drainage Districts | | DESCRIPTION | See Cemetery, Drainage and Sewer Districts. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0020-104 | | TITLE | Easements | | DESCRIPTION | Record of rights (usually right-of-way) granted to one party to make limited use of another party's real property. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0012-104 | | TITLE | Enumerations of Population | | DESCRIPTION | See Census Lists, Reports and Studies. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0021-104 | | TITLE | Farm Name Register | | DESCRIPTION | Register of farm names, showing date of registration, application number, name of farm, name and address of owner, legal description of property. Arranged numerically by application numbers or alphabetically by surname. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0022-104 | | TITLE | Fire Incident Reports | | DESCRIPTION | Fire, civilian casualty, and firefighter casualty reports, KS Fire Incident Reports, daily check sheets, etc. relating to any insurance losses in excess of $500. | | RETENTION | 010 cldr yrs | | COMMENTS | Retain local copy 10 calendar years then destroy. Other county offices may have this record series. The copy sent to the Kansas State Fire Marshal's Office is retained for 5 calendar years only as a convenience copy. | | DISPOSITION | Destroy | | RESTRICTIONS | 5 U.S.C. 552(a) | | APPROVED | 2002-04-11 | | K.A.R. NUMBER | 53-2-131 |
| SERIES ID | 0023-104 | | TITLE | Fire Protection Agreements | | DESCRIPTION | Agreements between municipalities concerning mutual assistance and complete fire protection. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-199 |
| SERIES ID | 0024-104 | | TITLE | General Ledger | | DESCRIPTION | Contains ledger accounts of disbursements from county funds, showing name of fund, amounts, and date appropriated and debited, total disbursements, overdrafts, and credit balance remaining in each fund. | | RETENTION | Permanent | | COMMENTS | Also called Appropriations Ledger. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0025-104 | | TITLE | Homestead and Food Sales Tax Assistance Documents | | DESCRIPTION | Documents related to assisting individuals with their Homestead and Food Sales Tax Refund Claims. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted | | APPROVED | 2003-04-10 | | K.A.R. NUMBER | 53-2-134 |
| SERIES ID | 0026-104 | | TITLE | Indebtedness, Annual Statement | | DESCRIPTION | Contains annual financial statements itemizing taxes collected, amounts distributed to each county fund and political subdivision, and amount debited. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0027-104 | | TITLE | Intangible Tax Records | | DESCRIPTION | Documents pertaining to intangible property taxes levied by local governments. | | RETENTION | See Comments | | COMMENTS | Retain Intangible Returns and miscellaneous related documents 5 fiscal years, then destroy. Retain Intangible Tax Rolls and Registers permanently. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0028-104 | | TITLE | Kansas Corporation Commission (KCC) Notice of Approved Intent to Drill | | DESCRIPTION | The approved notice of intent to drill including the operator and contractor information, purpose of drilling, drilling date, land description, depth, type of drilling equipment, etc. | | RETENTION | See Comments | | COMMENTS | Convenience copy only--retain until no longer useful then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2002-04-11 | | K.A.R. NUMBER | 53-2-131 |
| SERIES ID | 0029-104 | | TITLE | Kansas Department of Transportation (KDOT) and Kansas Turnpike Authority (KTA) Plans Under Bid | | DESCRIPTION | Plans regarding proposed road construction for companies to bid on. | | RETENTION | See Comments | | COMMENTS | Retain during bid process plus 30 days then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2002-04-11 | | K.A.R. NUMBER | 53-2-131 |
| SERIES ID | 0030-104 | | TITLE | Land Surveys | | DESCRIPTION | Record of surveys made by county surveyor showing plats of townships and sections, locations of markers and all data pertaining to the survey. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0003-104 | | TITLE | Ledger Sheets | | DESCRIPTION | See Appraisal Cards/Sheets. Volumes for personal property and Field Book for real property. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0056-104 | | TITLE | Levy Sheets | | DESCRIPTION | See Tax Levy Rate Sheets/Cards. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0031-104 | | TITLE | Licenses and Permits | | DESCRIPTION | Copies of applications and permits issued allowing individuals to conduct business in certain fields. Often includes name of licensee, address of business, issuance date and license or permit number. | | RETENTION | See Comments | | COMMENTS | Retain Expiration 3 calendar years, then destroy. Retain Denial 1 calendar year, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0032-104 | | TITLE | Licenses and Permits - Recreation/Sporting | | DESCRIPTION | Copies of applications and permits issued allowing individuals to participate in recreational or sporting activities. Often includes name of licensee, issuance date and license or permit number. | | RETENTION | See Comments | | COMMENTS | Retain Expiration 1 calendar year, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0033-104 | | TITLE | Licenses and Permits - Registers, Logs and Reports | | DESCRIPTION | Annual logs of licenses issued to individuals to conduct business in the county. | | RETENTION | 001 cldr yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0005-104 | | TITLE | Lists of Assessment Increases | | DESCRIPTION | See Assessments, Notices of Changes | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0034-104 | | TITLE | Lists of Businesses in County | | DESCRIPTION | Annual list of businesses residing within the county. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0035-104 | | TITLE | Lists of Taxes | | DESCRIPTION | Enumeration of taxpayers listing name, address and taxation district. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0036-104 | | TITLE | Livestock Marks and Brands | | DESCRIPTION | Register of marks and brands for livestock showing address of owner, description or diagram of mark or brand, amount of fees paid and date registered. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0037-104 | | TITLE | Maps and Plats | | DESCRIPTION | Atlases, plats, street maps, appraisal maps. Generally shows parcels. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0038-104 | | TITLE | Monthly Reports | | DESCRIPTION | Contains copies of monthly financial statements to the county commissioners for receipts, shows, amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each and the balance of money in the treasury and depository. | | RETENTION | See Comments | | COMMENTS | Retain until audited, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0039-104 | | TITLE | Motor Vehicle Records | | DESCRIPTION | Property Tax Refund Applications, Registration and Property Tax Receipts, Sales Tax and Compensating Use Sales Tax Reports, Tag and Decal Listing Sheet, Tax Refunds, and Copies of Title Applications. | | RETENTION | See Comments | | COMMENTS | Retain one year for audit purposes. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2009-07-28 | | K.A.R. NUMBER | 53-2-160 |
| SERIES ID | 0060-104 | | TITLE | Moving Permits | | DESCRIPTION | Documents related the use of county roads and possible temporary alteration of utilities. | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-10-14 | | K.A.R. NUMBER | 53-2-140 |
| SERIES ID | 0028-104 | | TITLE | Notice of Approved Intent to Drill | | DESCRIPTION | See Kansas Corporation Commission (KCC) Notice of Approved Intent to Drill | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0040-104 | | TITLE | Oaths and Officer Bonds | | DESCRIPTION | Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation. | | RETENTION | See Comments | | COMMENTS | Retain 5 calendar years after term is expired, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0050-104 | | TITLE | Orders for Abatement | | DESCRIPTION | See Tax Abatements - Real and Personal Property. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0007-104 | | TITLE | Orders to Correct Tax Rolls | | DESCRIPTION | See Board of Tax Appeals - Orders. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0041-104 | | TITLE | Park Development Projects | | DESCRIPTION | Various documents including maps, plans, correspondence and proposals for park creation and development. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0042-104 | | TITLE | Plans, Blueprints, Drawings | | DESCRIPTION | Engineering plans relating to public improvements (roads, sewers, bridges, ditches, etc.) and public facilities and structures. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0037-104 | | TITLE | Plats | | DESCRIPTION | See Maps and Plats. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0043-104 | | TITLE | Real Estate Records | | DESCRIPTION | Records documenting the ownership, transfer and taxation of public and private land. | | RETENTION | See Comments | | COMMENTS | Includes: Ownership Lists and Indexes, Transfer Records Books, Classification and Assessed Valuation Reports, and Deeds for Lands Owned by Public Agencies. If duplicative of records maintained by the Register of Deeds, retain until no longer useful, then destroy. If not duplicative, retain permanently. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0029-104 | | TITLE | Road Plans Under Bid | | DESCRIPTION | See Kansas Department of Transportation (KDOT) and Kansas Turnpike Authority (KTA) Plans Under Bid. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0044-104 | | TITLE | Rural High Schools - Clerk's Copy | | DESCRIPTION | County Clerk's copies of documents pertaining to the creation and operation of rural high schools. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0045-104 | | TITLE | School District Boundaries/Maps and Land Records | | DESCRIPTION | Records of organization of school districts and establishment and alteration of school district boundaries showing name and number of district, date and place of first meeting, description and population of proposed district, time limit of appeals, results of first meeting, officers elected, date organization perfected, plats and drawings of district, description of final boundaries, legal instruments and appraisals. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0046-104 | | TITLE | Sewer Assessment Records | | DESCRIPTION | See Special Assessments. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0011-104 | | TITLE | Sewer Districts | | DESCRIPTION | See Cemetery, Drainage and Sewer Districts. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0046-104 | | TITLE | Special Assessments | | DESCRIPTION | Contains lists of special assessments for ditches, bridges, sewers, sidewalks and streets showing taxing districts, property owners, nature of improvement, lot and parcel number, acreage assessed, assessment, and record of payment. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0046-104 | | TITLE | Special Tax Reports | | DESCRIPTION | See Special Assessments. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0047-104 | | TITLE | State Assessed Utilities | | DESCRIPTION | Certifications by state Director of Property Valuation to the County Clerk of the amount of state assessed utility valuations for each taxing district. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0007-104 | | TITLE | State Reports | | DESCRIPTION | See Indebtedness Annual Reports | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0049-104 | | TITLE | Stray Animal Records | | DESCRIPTION | Includes filed documents relating to the recovery or sale of estrays filed by the sheriff or other collector of estrays. | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0048-104 | | TITLE | Stray Animal Registers | | DESCRIPTION | Includes recorded affidavits and bonds of collectors of strayed animals, affidavits of appraisal of the animals and any reports of the death of strays or affidavits of ownership of strays. | | RETENTION | Permanent | | COMMENTS | Also called Estray Records. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0050-104 | | TITLE | Tax Abatements/Exemptions - Personal Property | | DESCRIPTION | Shows name and address of owner, description and value of property exempted and narrative justification for exemption. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0051-104 | | TITLE | Tax Abatements/Exemptions - Real Property | | DESCRIPTION | Contains record of land and buildings exempted from taxation (burying grounds, public schoolhouses, public worships, public charity, home for the aged and other public buildings) showing date exempted, parcel number, valuation, description and location of tract. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0052-104 | | TITLE | Tax Collection Register - County Clerk's Copy | | DESCRIPTION | Record of tax collections showing receipt number, name of townships, school district number, name of taxpayer, description of property, taxable valuation, amount of tax for each purpose, period and amount of delinquency, fees, penalties and refunds. A near duplicate of Assessment Rolls kept by County Assessor. | | RETENTION | 003 fisc yrs | | COMMENTS | Also called Tax Rolls, Includes Corporations and Utilities | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0053-104 | | TITLE | Tax Distribution Worksheet | | DESCRIPTION | Working documents used in the compilation of the Tax Distribution Register. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0054-104 | | TITLE | Tax District Valuation Summaries | | DESCRIPTION | Abstracted statistics listing aggregate totals of tax valuation for particular taxing districts. | | RETENTION | 003 fisc yrs | | COMMENTS | Value of Name/Address Reports. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0056-104 | | TITLE | Tax Levy Rate Sheets/Cards | | DESCRIPTION | Contains a record of tax levies for political subdivisions showing the county showing for year of levy, taxing district, estimated, requirements for the coming year, and tax to be levied. | | RETENTION | Permanent | | COMMENTS | Also called Dead Levy Boards. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0055-104 | | TITLE | Tax Lien Notices (Personal and Franchise) | | DESCRIPTION | Contains copies of notices of payment of franchise or excise tax liens. Shows file number, name and address of taxpayer, tax and penalty due, and date and time filed. | | RETENTION | 001 fisc yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0057-104 | | TITLE | Transfer Records | | DESCRIPTION | Record of transfer of title to farmlands and city lots showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration and remarks. | | RETENTION | See Comments | | COMMENTS | If duplicative of Register of Deed's records, retain 3 calendar years, then destroy. If an original and not duplicated record, retain permanently. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0058-104 | | TITLE | Vacation or Alteration of Streets and Alleys, Plats, Easements and Setbacks | | DESCRIPTION | Documents concerning changes in classification or use of public improvements. | | RETENTION | Permanent | | COMMENTS | Also called Dead Levy Boards. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 |
| SERIES ID | 0059-104 | | TITLE | Welfare Lists Monthly Recipients of/Welfare Public File | | DESCRIPTION | Public lists which contain the names and addresses of all recipients receiving general assistance benefits along with payments issued to an individual during the preceding month. The names and addresses of children in foster care who are receiving such benefits shall be excluded from said list. | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | K.S.A. 39-709b | | APPROVED | 1999-04-15 | | K.A.R. NUMBER | 53-2-119 | New search
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