Kansas Records Retention Schedules

Agency:Local Government Records. County Engineer/Planning

53 Schedule Entries Found:


Agency Number: 000-106
Local Government Records
County Engineer/Planning

SERIES ID0001-106
TITLEAnnexation Records
DESCRIPTIONContains copies of petition for annexation showing date, names and addresses of subscribers and description of land to be annexed including a plat. Contains a copy of the commissioner's resolution assigning date and time for a hearing, report of the county engineer or other designated county officer about the accuracy of the petition description, report from the municipality into which the land is to be annexed regarding the potential effect on current services (police, fire, water, sewer) and a resolution of the commissioners granting or denying the petition.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0002-106
TITLEAnnual Reports
DESCRIPTIONContains annual report to county commissioners concerning conditions of roads, bridges, culverts, ditches, water and sewer lines including amount needed to maintain each over the coming year and cost estimates for new construction.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0004-106
TITLEBridge Inspection Records
DESCRIPTIONContains a record of engineers' annual inspection of bridges showing name, description, river or stream, condition of floor joints, beams, spans and substructure, stature of bridge, and miscellaneous remarks.
RETENTIONSee Comments
COMMENTSRetain for the life of the structure, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0003-106
TITLEBridge and Culvert Files
DESCRIPTIONContains original documents relating to the construction and repair of bridges and culverts including surveyor's data with sketches and blueprints of substructure and superstructure, surveyor's specifications for materials and types of construction, estimates of cost, notices to bidders, bids, and resolutions of commissioners letting contracts, location including section township, range, road, streams. Also may include original landowner, description of structure, and condition.
RETENTIONSee Comments
COMMENTSRetain for the life of the structure, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0005-106
TITLEBuilding Inspection Documents
DESCRIPTIONContains owner, location of property, plans and building permit numbers, date issued, location of structure and type of construction. Includes date, remarks and inspector's signature for excavation, footing, foundation and final approval inspections.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0006-106
TITLEBuilding Master Record
DESCRIPTIONRecord of each commercial, non-residential and residential structure detailing a history of permits issued for construction or alteration, certificates of occupancy, inspections carried out and violations.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0007-143
TITLEBuilding Permit Records
DESCRIPTIONIncludes name of owner, amount of money to be expended, type of structure, location, date and name of contractor. May also be maintained in other offices.
RETENTIONSee Comments
COMMENTSRetain Applications and Registers permanently, retain Information Cards, Monthly Reports, Building Permit Lists 3 calendar years, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0008-106
TITLEBuilding Permits, Copies
DESCRIPTIONCopy of the original. Shows name and address of owner, location of property, proposed construction and date issued.
RETENTION001 cldr yr
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0009-106
TITLEBuilding Plans
DESCRIPTIONIncludes blueprints for structures for which a building permit has been issued, including data on plotting and electrical, heating and plumbing systems.
RETENTIONSee Comments
COMMENTSRetain until passed final inspection, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0010-106
TITLEChemical Level Analysis - Water
DESCRIPTIONDaily or monthly logs, sheets and summaries of chemical presence in water.
RETENTION010 cldr yrs
COMMENTSMeets EPA requirements.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0011-106
TITLEComprehensive Plans
DESCRIPTIONMaster development plan. Includes information on land use, economic development, population, housing needs, utilities and services.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0012-106
TITLEDitch Records
DESCRIPTIONContains original documents relative to the establishment of drainage ditches, including petitions, orders of hearings by commissioners, orders to view and survey, viewers' and surveyors' reports, notices to bidders, bids, contracts, grades and elevations, plats of ditch, completed survey, orders for assessment, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0013-106
TITLEEasements
DESCRIPTIONCopies of legal instruments filed with the Register of Deeds allowing right-of-way to make limited use of private property.
RETENTIONSee Comments
COMMENTSRetain until no longer useful, then destroy. Register of Deed's copy is the official record copy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0014-106
TITLEElectrical Permit Records
DESCRIPTIONIncludes name and address of owner and contractor, location of dwelling, type of fusing system, number of outlets and fixture to be installed and date permit issued.
RETENTIONSee Comments
COMMENTSRetain Copies of Electrical Permit Records 1 calendar year, then destroy. Retain Permit Register permanently.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0015-106
TITLEFecal Coliform Counts
DESCRIPTIONDaily and or monthly logs, sheets, and summaries of fecal coliform presence in water.
RETENTION005 cldr yrs
COMMENTSMeets EPA requirements.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0016-106
TITLEField Notes
DESCRIPTIONA record of survey and measurement data from which plats and road, ditch, bridge and culvert plans are compiled, showing date of survey, measurements, and surveyor.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0017-106
TITLEFlood Control and Watershed Records
DESCRIPTIONVarious documents concerning flood plains and watersheds. May include flood hazard boundary maps, documents concerning federal flood insurance, flood damage, rainfall statistics and information pertaining to watershed districts.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0018-106
TITLEGrant Files
DESCRIPTIONCorrespondence, memos, research notes and supporting materials pertaining to state and federal grant projects.
RETENTIONSee Comments
COMMENTSRetain 3 calendar years after completion of grant, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0019-106
TITLEHaulers' Tickets
DESCRIPTIONContains a record of delivery including salt, gasoline, asphalt, and septic tank hauler records showing date of delivery, name and address of supplier, amount and type of material delivered and by whom.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0020-106
TITLEHouse Number Register
DESCRIPTIONLists the assignment of addresses to particular houses.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0021-106
TITLEIncinerator Records
DESCRIPTIONVarious record series pertaining to maintenance, fuel consumption, emissions and other daily operations.
RETENTIONSee Comments
COMMENTSRetain Daily and Monthly Sheets 5 calendar years, then destroy. Retain Fuel Reports and Ash Hauling Records permanently.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0022-106
TITLEKDOT Agreements
DESCRIPTIONIncludes formal memoranda of understanding between the county and the State Department of Transportation. May also contain petitions for construction or improvement of a road, description of proposed work (such as widening, paving or repairing), and copies of commissioners' resolutions letting contracts for the work.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0023-106
TITLELandfill Reports
DESCRIPTIONRegular reports on truck contents deposited at landfills. May include date, time, vehicle, contents and load size.
RETENTIONSee Comments
COMMENTSRetain Daily sheets (if summarized in a monthly report) and copies of Dump Tickets 3 calendar years, then destroy. Retain Monthly Sheets permanently.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0024-106
TITLELandfill Site Records
DESCRIPTIONContains applications for annual permit and inspection reports showing name and location of landfill or other open dumping area, names and addresses of owner and operators, violations found and recommendations for correction or improvement.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0025-106
TITLEMaps and Blueprints
DESCRIPTIONVarious maps and blueprints which might include information on zoning, soil, land use utilities, water supplies, road and bridge construction and repair, water mains, sewer lines, sewer line connections, fire hydrants, sewer district boundaries, valve locations and bench marks, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0046-106
TITLEMeter Books
DESCRIPTIONSee Water/Sewer Customer Billing Sheets and Ledgers.
RETENTION
COMMENTS
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER


SERIES ID0026-106
TITLEPhotographs
DESCRIPTIONAerial and other. Including streams, roads, lakes, bridges, railroads, drainage systems, wooded areas, culverts, ditches, cities, buildings, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0027-106
TITLEPlat Books - Roads
DESCRIPTIONContains profile drawings, plats and sketches of construction and improvement of roads in the county showing for each: name, boundary lines, owners of property which runs on or is adjacent to each road, type of road, and date established.
RETENTIONSee Comments
COMMENTSRetain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0028-106
TITLEPlat Books - Surveys
DESCRIPTIONContains plats of tract surveys showing number and date of survey, township, boundary lines of tract, area, boundary landmark designated, description of tract, owner, surveyors, and surveyor's fee.
RETENTIONSee Comments
COMMENTSRetain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0029-106
TITLEPlat Books - Zoning
DESCRIPTIONDetailed maps listing zoning regions for unincorporated lands which have existing zoning plans.
RETENTIONSee Comments
COMMENTSRetain until no longer useful, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0031-106
TITLEProject Working Files
DESCRIPTIONWorking papers used by staff assigned to a specific project including research notes, related correspondence, preliminary drafts and final project report.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0030-106
TITLEProject/Improvement Reports
DESCRIPTIONTechnical project reports on such subjects as land use, housing market, mobile homes, analysis of governmental services, open space, taxes, residential development, parking and traffic, water supply, population, transportation, sanitary improvements, inspection reports, estimates of costs, notices of assessments, proposed improvements showing date, nature, number and location of improvement, petitioners, etc. May also include blueprints.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0030-106
TITLEPublic Improvement Files
DESCRIPTIONSee Project/Improvement Reports.
RETENTION
COMMENTS
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER


SERIES ID0032-106
TITLEPumping Station Records
DESCRIPTIONPlans, reports and blueprints pertaining to the construction, history and background of pumping facilities.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0033-106
TITLERight-of-Way Acquisition and Condemnation Records
DESCRIPTIONIncludes applications for permits to open pavement, to perform work on county roads without opening pavement, to install utility poles, transmission lines or to install driveways, showing for each: names and addresses of applicant, builder or contractor, description and location of proposed work, dates work to commence and be completed, and date permit issued.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0034-106
TITLERoad Dedication and Name Change Records
DESCRIPTIONInformation on road dedications, name changes, easements, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0035-106
TITLERoad Files
DESCRIPTIONContains a record of proceedings before the county commissioners regarding the establishment, improvement or vacation of public roads showing name, date petition filed, petitioners, a record of hearings on the petitions, orders to view the proposed route and reports of the viewers, orders to the county engineer to survey the proposed route, engineer's report with survey data on proposed improvements, a record of lands to be appropriated for the improvement showing owner, acres owned, and quantity of land to be appropriated and resolutions granting or rejecting the petition.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0036-106
TITLESewer Connection Permits
DESCRIPTIONContains a record of permits to install sanitary sewers, sewer connections, water meters, and connections to water mains showing date of issue, permit number, name and address of property owner, person making the connection, addition, lot and sewer district numbers, amount of fee, length and size of connection, location of connection, person laying the drain, dates completed and inspected, and diagram of installation.
RETENTIONSee Comments
COMMENTSRetain 3 calendar years after final approval, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0037-106
TITLESewer Licenses
DESCRIPTIONContains copies of licenses issued to sewer tappers showing date of issuance and name and address of licensee.
RETENTIONSee Comments
COMMENTSRetain until expiration, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0039-106
TITLESewer/Water Line Files
DESCRIPTIONContains records of the establishment of sewers and water lines including correspondence with contractors, bidders and engineers, tap drawings, blueprints, EPA correspondence and assessments.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0038-106
TITLESewer/Water Line Inspection Records
DESCRIPTIONInspection reports to sanitary engineers for sewers, water lines and hydrants, showing dates of report and inspection, number and location of improvement, addition, property owner, inspector plus permit number and findings.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0040-106
TITLESubdivision Records
DESCRIPTIONContains record plat copies, subdivider's agreements, correspondence, design calculations, plan and plat review comments, original drawings and final plans.
RETENTIONSee Comments
COMMENTSRetain permanently unless maintained by the Register of Deeds.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0041-106
TITLESurveys
DESCRIPTIONConsists of a record of all surveys made by the county engineer or other designated officer showing type of survey, date, location, property owners, surveyor and plat.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0042-106
TITLETap Records
DESCRIPTIONRecord of taps made into the water and sewer lines showing name and address of property owner, description and location of land and tap, and date made.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0043-106
TITLEToxic Waste Disposal Records
DESCRIPTIONRecords of hazardous and/or toxic wastes burned in incinerator or buried in land fills.
RETENTIONPermanent
COMMENTSIncludes Industrial Waste Disposal Records.
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0044-106
TITLEViolations Documents
DESCRIPTIONCopies of violation, notices and other correspondence.
RETENTIONSee Comments
COMMENTSRetain 3 calendar years after compliance, then archive.
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0047-106
TITLEWater Flow Reports
DESCRIPTIONRecord of water flow tests from water treatment plants. Includes date, test results, action taken, if any.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0048-106
TITLEWater Level Benchmark Records
DESCRIPTIONRecords of location and description of bench marks from which levels for water and sewer lines are determined showing township, sewer district number and bench mark number.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0046-106
TITLEWater/Sewer Customer Billing Sheets and Ledger
DESCRIPTIONShows name and address of property owner, account number, current and previous reading, date and amount due, amount delinquent, discount, total due and paid.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0045-106
TITLEWater/Sewer Customer Service Orders
DESCRIPTIONIncludes name and address, account number, instructions concerning repair, meter reading at time of repair, date of repair, and notes.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0049-106
TITLEZoning Appeals and Zoning Applications and Petitions
DESCRIPTIONSee Zoning Case Files. Considered as a subseries.
RETENTION
COMMENTS
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER


SERIES ID0049-106
TITLEZoning Case Files
DESCRIPTIONContains petitions to consider a zoning plan for an unincorporated area of the county, showing date and names and addresses of subscribers, a resolution assigning a date and time for a public hearing, a copy of the proposed zoning plan, minutes of the public hearing and a resolution certifying the plan to the county commissioners. Includes a zoning plat of the area, correspondence, and a resolution of the county commissioners either rejecting or accepting the plan. May also include a referendum petition and a resolution certifying the question for inclusion in the next election as well as appeals and final decision.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0050-106
TITLEZoning Regulations
DESCRIPTIONContains county commissioners' zoning regulations for each district concerning permitted and conditional use and development standards. Includes zoning maps and regulations regarding right of, and procedure for appeal, interpretation of boundaries, the procedure for obtaining a variance and examples of permitted uses within each district.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120

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