Kansas Records Retention Schedules

Agency:Local Government Records. County Public Works

53 Schedule Entries Found:


Agency Number: 000-108
Local Government Records
County Public Works

SERIES ID0001-108
TITLEAnnexation Records
DESCRIPTIONContains copies of petition for annexation showing date, names, and addresses of subscribers, and description of land to be annexed including a plat. Contains a copy of the commissioners' resolution assigning date and time for a hearing; report of the county engineer, or other designated county officer, about the accuracy of the petition description; report from the municipality into which the land is to be annexed regarding the potential effect on current services (e.g., police, fire, water, sewer); and a resolution of the commissioners granting or denying the petition.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0002-108
TITLEAnnual Reports
DESCRIPTIONContains annual report to county commissioners concerning conditions of roads, bridges, culverts, ditches, water and sewer lines including amount needed to maintain each over the coming year and cost estimates for new construction.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0004-108
TITLEBridge Inspection Records
DESCRIPTIONContains a record of engineers' annual inspection of bridges showing name, description, river or stream, condition of floor joints, beam spans, and substructure, stature of bridge, and miscellaneous remarks.
RETENTIONLife of Structure
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0003-108
TITLEBridge and Culvert Files
DESCRIPTIONContains original documents relating to the construction and repair of bridges and culverts, including surveyor's data with sketches and blueprints of substructure and superstructure, surveyor's specifications for materials and types of construction, estimates of cost, notices to bidders, bids, and resolutions for commissioners letting contracts, location including section, township, range, road, streams. Also may include original landowner, description of structure, and condition.
RETENTIONLife of Structure
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0005-108
TITLEBuilding Inspections Documents
DESCRIPTIONContaining owner, location of property, plan and building permit numbers, date issued, location of structure, and type of construction. Includes date, remarks, and inspector's signature for excavation, footing, foundation, and final approval inspections.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0006-108
TITLEBuilding Master Record
DESCRIPTIONRecord of each commercial, non-residential structure detailing a history of permits issued for construction or alteration, certificates of occupancy, inspections carried out and violations.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0007-108
TITLEBuilding Permit Records
DESCRIPTIONIncludes name of owner, amount of money to be expended, type of structure, location, date and name of contractor. May also be maintained in other offices.
RETENTIONSee Comments
COMMENTSRetain Applications and Registers permanently. Retain Information Cards, Monthly Reports, Building Permit Lists 3 calendar years, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0008-108
TITLEBuilding Permits - Copies
DESCRIPTIONCopies of the original Building Permit. Shows name and address of owner, location of property, proposed construction, and date issued.
RETENTION001 cldr yr
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0009-108
TITLEBuilding Plans
DESCRIPTIONIncludes blueprints for structures for which a building permit has been issued, including data on plotting and electrical, heating, and plumbing systems.
RETENTIONSee Comments
COMMENTSRetain until final inspection is passed, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0011-108
TITLEComprehensive Plans
DESCRIPTIONMaster development plans including information on land use, economic development, population, housing needs, utilities and services.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0012-108
TITLEDitch Records
DESCRIPTIONContains original documents relative to the establishment of drainage ditches, including petitions, orders of hearings by commissioners, orders to view and survey, viewers' and surveyors' reports, notices to bidders, bids, contracts, grades and elevations, plats of ditch, completed survey, order for assessment, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0013-108
TITLEEasements
DESCRIPTIONCopies of legal instruments filed with the Register of Deeds allowing right-of-way to make limited use of private property.
RETENTIONSee Comments
COMMENTSRetain until no longer useful, then destroy. Register of Deed's copy is the official record copy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0014-108
TITLEElectrical Permit Records
DESCRIPTIONIncludes name and address of owner and contractor, location of dwelling, type of fusing system, number of outlets and fixtures to be installed, and date permit issued.
RETENTIONSee Comments
COMMENTSRetain copies 1 calendar year, then destroy. Retain Permit Register permanently.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0015-108
TITLEFecal Coliform Counts
DESCRIPTIONDaily and/or monthly logs, sheets, and summaries of fecal coliform presence in water.
RETENTION005 cldr yrs
COMMENTSEPA requirement.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0016-108
TITLEField Notes
DESCRIPTIONA record survey and measurement data from which plats and road, ditch, bridge, and culvert plans are compiled, showing date of survey, measurements, and surveyor.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0017-108
TITLEFlood Control and Watershed Records
DESCRIPTIONVarious documents concerning flood plains and watersheds. May include flood hazard boundary maps, documents concerning federal flood insurance, flood damage, rainfall statistics and information pertaining to watershed districts.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0018-108
TITLEGrant Files
DESCRIPTIONCorrespondence, memos, research notes and supporting materials pertaining to state and federal grant projects.
RETENTIONSee Comments
COMMENTSRetain 3 calendar years after completion, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0019-108
TITLEHaulers' Tickets
DESCRIPTIONContains a record of delivery including salt, gasoline, asphalt, and septic tank hauler records, showing date of delivery, name and address of supplier, amount and type of materials delivered, and by whom.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0020-108
TITLEHouse Number Register
DESCRIPTIONLists the assignment of addresses to particular houses.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0021-108
TITLEIncinerator Records
DESCRIPTIONVarious record series pertaining to maintenance, fuel consumption, emissions and other daily operations.
RETENTIONSee Comments
COMMENTSRetain Daily Sheets and Monthly Sheets 5 calendar years, then destroy. Retain Fuel Consumption Reports permanently. Retain Monthly Ash Hauling Records permanently.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0022-108
TITLEKDOT Agreements
DESCRIPTIONIncludes formal memoranda of understanding between the county and the State Department of Transportation. May also contain petitions for construction or improvement of a road, description of proposed work (such as widening, paving, or repairing), and copies of commissioners' resolutions letting contracts for the work.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0023-108
TITLELandfill Reports
DESCRIPTIONRegular reports on truck contents deposited at landfills. May include date, time, vehicle, contents and load size.
RETENTIONSee Comments
COMMENTSRetain Daily Sheets (if summarized in a monthly report) 3 calendar years, then destroy. Retain Monthly Sheets permanently. Retain Copies of Dump Tickets 3 calendar years, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0024-108
TITLELandfill Site Records
DESCRIPTIONApplications for annual permit and inspection reports showing name and location of landfill or other open dumping area, name and addresses of owner and operators, and violations found, and recommendations for correction or improvement.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0025-108
TITLEMaps and Blueprints
DESCRIPTIONVarious maps and blueprints which might include information on zoning, soil, land use, utilities, water supplies, road and bridge construction and repair, water mains, sewer lines, sewer line connections, fire hydrants, sewer district boundaries, valve locations, and bench marks, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0046-108
TITLEMeter Books
DESCRIPTIONSee Water/Sewer Customer Billing Sheets and Ledgers
RETENTION
COMMENTS
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER


SERIES ID0026-108
TITLEPhotographs
DESCRIPTIONAriel and other. Includes streams, roads, lakes, bridges, railroads, drainage systems, wooded areas, culverts, ditches, cities, buildings, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0027-108
TITLEPlat Books - Roads
DESCRIPTIONContains profile drawings, plats, and sketches of the construction and improvement of road in the county showing for each: name, boundary lines, owners of property which runs on or is adjacent to each road, type of road, and date established.
RETENTIONSee Comments
COMMENTSRetain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0028-108
TITLEPlat Books - Surveys
DESCRIPTIONContains plats of tract surveys showing number and date of survey, township, boundary lines of tract area, boundary landmark designated, description of tract, owner, surveyors, and surveyor's fee.
RETENTIONSee Comments
COMMENTSRetain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0029-108
TITLEPlat Books - Zoning
DESCRIPTIONDetailed maps listing zoning regions for unincorporated lands which have existing zoning plans.
RETENTIONSee Comments
COMMENTSRetain until superseded, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0031-108
TITLEProject Working files
DESCRIPTIONWorking papers used by staff assigned to a specific project including research notes, related correspondence, preliminary drafts, and final project report.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0030-108
TITLEProject/Improvement Reports
DESCRIPTIONTechnical project reports on such subjects as land use, housing market, mobile homes, analysis of governmental services, open space, taxes, residential development, paring and traffic, water supply, population, transportation, sanitary improvements, inspection reports, estimates of costs, notices of assessments, proposed improvements showing date, nature, number and location of improvement, petitioners, etc. May also include blueprints.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0031-108
TITLEPublic Improvement Files
DESCRIPTIONSee Project/Improvement Records.
RETENTION
COMMENTS
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER


SERIES ID0032-108
TITLEPumping Station Records
DESCRIPTIONPlans, reports, and blueprints pertaining to the construction, history and background of pumping facilities.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0033-108
TITLERight-of-Way Acquisition and Condemnation Records
DESCRIPTIONApplications for permits to open pavement, to perform work on county roads without opening pavement, to install utility poles, transmission lines or to install driveways showing for each; names and addresses of applicant, builder, or contractor; description and location of proposed work; dates work is to commence and be completed; and date permit issued.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0034-108
TITLERoad Dedication and Name Change Records
DESCRIPTIONInformation on road dedications, name changes, easements, etc.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0035-108
TITLERoad Files
DESCRIPTIONRecord of proceedings before the county commissioners regarding the establishment, improvement, or vacation of public roads showing name, date petition filed, petitioners, a record of hearings on the petition, orders to view the proposed route and the reports of the viewers, orders to the county engineer to survey the proposed route, engineer's report with survey data on proposed improvements, a record of lands to be appropriated for the improvement showing owner, acres owned, and quantity of land to be appropriated, and resolutions granting or rejecting the petition.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0036-108
TITLESewer Connection Permits
DESCRIPTIONRecord of permits to install sanitary sewers, sewer connections, water meters, and connections to water mains showing date of issue, permit number, name and address of property owner, person making the connection, addition, lot and sewer district numbers, amount of fee, length and size of connection, location of connection, person laying drain, dates completed and inspected, and diagram of installation.
RETENTIONSee Comments
COMMENTSRetain 3 calendar years after final approval, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0037-108
TITLESewer Licenses
DESCRIPTIONCopies of licenses issued to sewer tappers showing date of issuance and name and address of licensee.
RETENTIONSee Comments
COMMENTSRetain until expiration, then destroy.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0039-108
TITLESewer/Water Line Files
DESCRIPTIONRecords of the establishment of sewers and water lines including correspondence with contractors, bidders, and engineers, tap drawings, blueprints, EPA correspondence and assessments.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0038-108
TITLESewer/Water Line Inspection Records
DESCRIPTIONInspection reports to sanitary engineers for sewers, water lines and hydrants showing dates of report and inspection, number and location of improvement, addition, property owner, inspector, plus permit number and findings.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0040-108
TITLESubdivision Records
DESCRIPTIONRecord plat copies, subdivider's agreements, correspondence, design calculations, plan and plat review comments, original drawings and final plans.
RETENTIONSee Comments
COMMENTSRetain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy.
DISPOSITIONSee Comments
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0041-108
TITLESurveys
DESCRIPTIONRecord of all surveys made by the county engineer, or other designated officer, showing type of survey, date, location, property owners, surveyor and plat.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0042-108
TITLETap Records
DESCRIPTIONRecord of taps made into the water and sewer lines showing name and address of property owner, description and location of land and tap, and date made.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0043-108
TITLEToxic Waste Disposal Records
DESCRIPTIONRecords of hazardous and/or toxic wastes burned in incinerator or buried in land fills.
RETENTIONPermanent
COMMENTSIncludes Industrial Waste Disposal Records.
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0044-108
TITLEViolations Documents
DESCRIPTIONCopies of violation, notices and other correspondence.
RETENTIONSee Comments
COMMENTSRetain 3 calendar years after compliance, then archive.
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0010-108
TITLEWater Chemical Level Analysis
DESCRIPTIONDaily and/or monthly logs, sheets, and summaries of chemical presence in water.
RETENTION010 cldr yrs
COMMENTSEPA requirement.
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0047-108
TITLEWater Flow Reports
DESCRIPTIONRecord of water flow tests from water treatment plants. Includes date, test results, action taken, if any.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0048-108
TITLEWater Level Benchmark Records
DESCRIPTIONRecords of the location and description of bench marks from which levels for water and sewer lines are determined showing township, sewer district number and bench mark number.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0046-108
TITLEWater/Sewer Customer Billing Sheets and Ledgers
DESCRIPTIONIncludes name and address of property owner, account number, current and previous reading, date and amount due, amount delinquent, discount, total due, and paid.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0045-108
TITLEWater/Sewer Customer Service Orders
DESCRIPTIONIncludes name and address, account number, instructions concerning repair, meter reading at time of repair, date of repair, and notes.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0049-108
TITLEZoning Appeals and Zoning Applications and Petitions
DESCRIPTIONConsidered as subseries of Zoning Case Files.
RETENTION
COMMENTS
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER


SERIES ID0049-108
TITLEZoning Case Files
DESCRIPTIONContains petitions to consider a zoning plan for an unincorporated area of the county, showing date and names and address to subscribers, a resolution assigning a date and time for a public hearing, a copy of the proposed zoning plan, minutes of the public hearing and a resolution certifying the plan to the county commissioners. Includes a zoning plat of the area, correspondence, and a resolution of the county commissioners either rejecting or accepting the plan. May also include a referendum petition and a resolution certifying the question for inclusion in the next election as well as appeals and final decision.
RETENTION003 cldr yrs
COMMENTS
DISPOSITIONDestroy
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120


SERIES ID0050-108
TITLEZoning Regulations
DESCRIPTIONContains county commissioners' zoning regulations for each district concerning permitted and conditional use, and development standards. Includes zoning maps and regulations regarding right of, and procedure fro, appeal, interpretation of boundaries, the procedure for obtaining a variance and examples of permitted uses within each district.
RETENTIONPermanent
COMMENTS
DISPOSITIONArchive
RESTRICTIONSNone
APPROVED1999-07-08
K.A.R. NUMBER53-2-120

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