Kansas Records Retention Schedules
| Agency: | Local Government Records. County Treasurer |
73 Schedule Entries Found:
Agency Number: 000-109
Local Government Records
County Treasurer
| SERIES ID | 0001-109 | | TITLE | Abstract of Personal Property Tax Warrants | | DESCRIPTION | See Abstracts of Taxes. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0001-109 | | TITLE | Abstracts of Taxes | | DESCRIPTION | Abstracts of real and personal taxes for the county showing each taxing district, tax rate, real and personal property valuation, total valuation, allocations for various funds, total local levy and grand total levy. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0002-109 | | TITLE | Ad Valorem Tax Reduction Report | | DESCRIPTION | Lists firm name, business address, assessed value, amount of tax, penalty, total date due, delinquent date, date paid, bill number. | | RETENTION | 005 fisc yrs | | COMMENTS | Also called Merchants Ad Valorem Tax Ledger. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0003-109 | | TITLE | Added Tax Orders - Personal Property and Real Estate | | DESCRIPTION | Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals, or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0004-109 | | TITLE | Advance Tax Receipts Copies | | DESCRIPTION | Contains number, date issued, account number, general personal property amounts, listed values or bushels of grain, tax rates, and advance payment amounts. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0026-109 | | TITLE | Amount of Money in Each Treasury Fund | | DESCRIPTION | See Monthly Reports. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0005-109 | | TITLE | Assessment Appeals | | DESCRIPTION | Appeals by property owners on assessed taxes. Contains appeal form notice of Board meeting and final decision, correspondence and legal documents if appeals in court. | | RETENTION | See Comments | | COMMENTS | Retain 5 fiscal years after settlement, then destroy. Also called Tax Protests. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0003-109 | | TITLE | Assessment Increases for Real Estate | | DESCRIPTION | See Added Tax Orders. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0007-109 | | TITLE | Assessment Rolls - Banks, Corporations, Insurance Companies, Utilities | | DESCRIPTION | Assessment rolls of the banks, corporations, insurance companies and utilities sometime separately records from the general assessment rolls, showing name, rate, and amount of dividends in past five years, number of shares of stock sold, salaries paid officers and employees, detailed statement of resources and liabilities, value of all shares, description and value of real estate owned, list moneys and credit. Also may be found in County Appraiser's or Clerk's Office. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0006-109 | | TITLE | Assessment Rolls Real and Personal Property | | DESCRIPTION | Rolls of taxes charged showing to whom assessed, description of property, taxable valuation and amount of tax. Arranged by township and/or city. Often found in County Appraiser's Office. The Treasurer's Tax Collection Register is a near duplicate of the Assessment Rolls. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0008-109 | | TITLE | Balance Register | | DESCRIPTION | Contains treasurer's daily statement of transactions to auditor showing cash balance at beginning of day, receipts and disbursements during the day, and balance at the end of the day. | | RETENTION | See Comments | | COMMENTS | Retain until audited, then destroy. Also called Daily Cash Statements. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0047-109 | | TITLE | Benefit Districts Documents | | DESCRIPTION | See Tax Reports Special Assessments. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0009-109 | | TITLE | Bond and Coupon Register | | DESCRIPTION | Register of Bonds issued and redeemed. Lists coupon number, amount, date of issuance, date of redemption, purpose of bond and to whom issued. | | RETENTION | See Comments | | COMMENTS | Retain 20 years after issue called, then archive. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0010-109 | | TITLE | Bonds and Coupons Due Reports - Copies | | DESCRIPTION | Reports of bond issues and coupon due dates and amounts due. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1998-01-14 | | K.A.R. NUMBER | 53-2-114 |
| SERIES ID | 0008-109 | | TITLE | Cash Posting Registers | | DESCRIPTION | See Balance Register. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0011-109 | | TITLE | Check Registers | | DESCRIPTION | Register showing check number, date issued, to whom issued, amount and purpose of payment. Sometimes contains check stubs. | | RETENTION | 003 fisc yrs | | COMMENTS | See also General Schedule - Banking Records. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0012-109 | | TITLE | Claims Vouchers | | DESCRIPTION | Copies of documents used to order and pay for goods. Lists voucher number, amount, payee, items purchased. | | RETENTION | 003 fisc yrs | | COMMENTS | See also General Schedule - Vouchers and Requisitions - Purchase. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0037-109 | | TITLE | Compromise Orders | | DESCRIPTION | See Settlements. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0013-109 | | TITLE | County Clerk's Financial Reports | | DESCRIPTION | Reports detailing financial activity occurring in the County Clerk's office. Usually submitted monthly. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0008-109 | | TITLE | Daily Balances/Statements (Printouts, Registers/Journals) | | DESCRIPTION | See Balance Register. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0014-109 | | TITLE | Delinquent Personal Property Abstract Book | | DESCRIPTION | Contains numbers of personal property delinquencies and total amount due by taxation district. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0015-109 | | TITLE | Delinquent Personal Property Ledgers | | DESCRIPTION | Contains lists of persons owing delinquent personal property taxes showing for each: years, name and address of property owner, tax and penalties, total due and date paid. Also indicates whether referred to prosecuting attorney and, if so, date lien executed against any real property of the taxpayer and date released. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0016-109 | | TITLE | Delinquent Personal Property Tax Receipts | | DESCRIPTION | Duplicates of receipts issued for payment of delinquent personal property taxes. Contains receipt number, date issued, name of taxpayer, amount, year of assessment, personal property valuation, taxes assessed, interest, penalty and total amount of payments. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0019-109 | | TITLE | Delinquent Personal Property and Real Estate Reports | | DESCRIPTION | Annual reports of delinquent real estate and personal property taxes. Lists name of taxpayer, location and description of property, assessed valuation, amount of tax, interest, penalty and total payments due. Also may detail how collected Delinquent Taxes were distributed. | | RETENTION | 005 fisc yrs | | COMMENTS | Also called Distribution Tax Sale Records. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0018-109 | | TITLE | Delinquent Real Estate Tax Receipts | | DESCRIPTION | Duplicates of receipts issued for payment of delinquent real property taxes. Contains receipt number, date issued, name of taxpayer, amount, year of assessment, real property valuation, taxes assessed, interest, penalty and total amount of payments. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0017-109 | | TITLE | Delinquent Real Property Ledgers | | DESCRIPTION | Contains list of delinquent taxes assess against real property within the county showing property owner, range, township, and section, acreage, parcel number, delinquent tax, penalty, total due and date paid. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0020-109 | | TITLE | Delinquent Tax Sale Record Books/Registers | | DESCRIPTION | Abstracted from Delinquent Receipts and used to create Delinquent Reports. Lists name of taxpayer, location and description of property, assessed valuation, amount to tax, interest, penalty and total payments due. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0021-109 | | TITLE | Fee Books | | DESCRIPTION | Contains a record of fees paid into county treasury showing date, by whom paid, settlements, penalties and total paid. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0048-109 | | TITLE | Foreclosure/Forfeitures | | DESCRIPTION | See Tax Sales. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0022-109 | | TITLE | Gas/Oil Permits | | DESCRIPTION | Contains detailed data on production of oil or gas on leased lands showing names and addresses of lessor and lessee, location, and acreage leased; for oil wells includes monthly production in barrels, grade and market price and for gas includes monthly production in cubic feet and average market price. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0023-109 | | TITLE | General Ledger | | DESCRIPTION | Contains ledger accounts of disbursements from county funds showing name of fund, amounts and date appropriated and debited, total disbursements overdrafts and credit balance remaining in each fund. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0024-109 | | TITLE | Homestead and Food Sales Tax Refunds Documents | | DESCRIPTION | Documents related to individuals seeking property tax rebates from the Department of Revenue. | | RETENTION | 004 tax years | | COMMENTS | A tax year equates to equate to a period of three years from the last day of the calendar year of the individual. | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted | | APPROVED | 2003-04-10 | | K.A.R. NUMBER | 53-2-134 |
| SERIES ID | 0025-109 | | TITLE | Inheritance Tax Records | | DESCRIPTION | Contains reports from the probate court on the appraisal of estate assets showing decedent, dates of death and appraisal, appraised value of real and personal property, total value of property, cost of appraisal and case number. May also include copies of court orders to determine tax without the auditor's appraisal, showing decedent, case number, value of estate, amount of exemption and tax and by whom tax should be paid. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0048-109 | | TITLE | Land Sales | | DESCRIPTION | See Tax Sale Records and/or Redemptions. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0026-109 | | TITLE | Monthly Reports | | DESCRIPTION | Contains copies of monthly financial statements to the county commissioners for receipts, shows amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each and the balance of money in the treasury and depository. | | RETENTION | See Comments | | COMMENTS | Retain until audited, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0027-109 | | TITLE | Mortgage Registration Records | | DESCRIPTION | Contains date of deed, taxing district, grantor, grantee, volume and page number of plat book, parcel number, lot number, total value for taxation, and transfer fee paid. | | RETENTION | 005 fisc yrs | | COMMENTS | Also called Transfer Records and/or Estate Tax Records. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0028-109 | | TITLE | Motor Vehicle License Tag Registers/Lists | | DESCRIPTION | Register of License Tags issued. Lists tag number, owner, make and model of automobile and taxes paid. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0029-109 | | TITLE | Motor Vehicle Records | | DESCRIPTION | Includes: Property Tax Refund Applications, Registration and Property Tax Receipts, Sales Tax and Compensating Use Tax Reports, Tag and Decal Listing Sheet, Tax Refunds, and Copies of Title Applications. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0003-109 | | TITLE | Notices of Changes in Classification/Valuation | | DESCRIPTION | See Added Tax Orders - Personal Property and Real Estate. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0030-109 | | TITLE | Oaths and Officer Bonds | | DESCRIPTION | Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation. | | RETENTION | See Comments | | COMMENTS | Retain 5 years after termination, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0031-109 | | TITLE | Personal Property Returns | | DESCRIPTION | Arranged chronological, therein by file number. Contains personal property returns of individuals and corporations showing year of return, name and address of taxpayer, an itemized list of tangible property and itemized list of intangible property and total tax due. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0045-109 | | TITLE | Personal Property Tax Receipts Copies and Stubs | | DESCRIPTION | See Tax Receipts Paid. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0032-109 | | TITLE | Quarterly Reports | | DESCRIPTION | Contains copies of quarterly financial statements to the county commissioners for receipts, shows amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each, and the balance of money in the treasure and depository. | | RETENTION | See Comments | | COMMENTS | Retain until audited, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0033-109 | | TITLE | Real Estate Ownership Lists and Indexes | | DESCRIPTION | Report that lists number of houses, owners, acres, lots. Property assessments, personal property and total assessments. | | RETENTION | Permanent | | COMMENTS | Also called Real Reports. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0034-109 | | TITLE | Real Estate Redemption Certificates and Sale Books | | DESCRIPTION | See Redemptions. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0033-109 | | TITLE | Real Estate Report | | DESCRIPTION | See Real Estate Ownership Lists/Indexes. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0027-109 | | TITLE | Real Estate Sold and Transferred | | DESCRIPTION | See Mortgage Registration Records. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0001-109 | | TITLE | Real Estate Tax Bill Register | | DESCRIPTION | See Abstract of Taxes. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | | | TITLE | Receipts - Various | | DESCRIPTION | See General Schedule Receipts. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0034-109 | | TITLE | Redemptions | | DESCRIPTION | Contains sale book and copies of redemption certificates issued by the auditor for delinquent tax sales showing delinquent owner, description and location of tract, to whom sold, years delinquent, delinquent tax and penalties, transfer and certificate fees, date of certificate and date filed. | | RETENTION | 005 fisc yrs | | COMMENTS | Also called Tax Sale Redemptions. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0046-109 | | TITLE | Refund and Abatement Records | | DESCRIPTION | See Tax Refunds and/or Tax Abatements. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0035-109 | | TITLE | Revenue Sharing Federal Grants | | DESCRIPTION | Documents relating to federal/local revenue sharing grants and programs. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0036-109 | | TITLE | Sales Tax Batch Sheets | | DESCRIPTION | Completed forms used to transmit sales tax information for mass computer input. | | RETENTION | 003 fisc yrs | | COMMENTS | See General Schedule - Batch Transmittals. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0037-109 | | TITLE | Settlements | | DESCRIPTION | Contains general fund settlements with subdivisions showing for each: balance on hand at beginning of the year, statement of receipts from all sources, expenditures from each fund, debit or credit balance of each fund and total debit or credit balance remaining at time of settlement. | | RETENTION | 010 fisc yrs | | COMMENTS | Includes: Estates, Special Assessments, Township, Corporation and Village, Delinquent Tax, Personal Tax, Classified Tax, Real Estate Tax. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0038-109 | | TITLE | Sheriff's Reports | | DESCRIPTION | Reports detailing financial activity occurring in the County Sheriff's office. Usually submitted quarterly. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0039-109 | | TITLE | Tax Abatements/Exemptions Personal Property | | DESCRIPTION | Shows name and address of owner, description and value of property exempted and narrative justification for exemption. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0040-109 | | TITLE | Tax Abatements/Exemptions Real Property | | DESCRIPTION | Contains record of land and buildings exempt from taxation (burying grounds, public schoolhouses, public worships, public charity, home for the aged and other public buildings) showing date exempted, parcel number, valuation, description and location of tract. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0041-109 | | TITLE | Tax Collection Register | | DESCRIPTION | Record of tax collections showing receipt number, name of townships, school district number, name of taxpayer, description of property, taxable valuation, amount of tax for each purpose, period and amount of delinquency, fees, penalties and refunds. A near duplicate of Assessment Rolls kept by the County Appraiser. | | RETENTION | Permanent | | COMMENTS | Also called Tax Rolls. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0042-109 | | TITLE | Tax Distribution Register | | DESCRIPTION | Provides detailed listing of the distribution of tax funds. Lists revenue source and offices/areas of allocation for monies from each source. | | RETENTION | Permanent | | COMMENTS | | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0043-109 | | TITLE | Tax Distribution Worksheet | | DESCRIPTION | Working documents used in the compilation of the Tax Distribution Register. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0048-109 | | TITLE | Tax Foreclosure Sales | | DESCRIPTION | See Tax Sales. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0044-109 | | TITLE | Tax Levy Rate Sheets/Cards | | DESCRIPTION | Contains a record of tax levies for political subdivisions within the county showing for year of levy, taxing district, estimated, requirements for the coming year and tax to be levied. | | RETENTION | Permanent | | COMMENTS | Also called Dead Levy Boards. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0041-109 | | TITLE | Tax Payment Lists | | DESCRIPTION | See Tax Collection Register. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0005-109 | | TITLE | Tax Protests | | DESCRIPTION | See Assessment Appeals. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0045-109 | | TITLE | Tax Receipts Paid | | DESCRIPTION | Copy of tax bills or notices with payment showing date, taxpayer's name and address and total tax due. | | RETENTION | 003 fisc yrs | | COMMENTS | Includes Oil and Gas Tax Receipts. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0046-109 | | TITLE | Tax Refunds | | DESCRIPTION | Documents pertaining to annual tax refunds. May include refund notices, canceled checks, refund ledger, etc. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0047-109 | | TITLE | Tax Reports Special Assessments | | DESCRIPTION | Contains lists of special assessments for ditches, bridges, sewers, sidewalks and streets showing taxing district, property owners, nature of improvement, lot and parcel number, acreage assessed, assessment and record of payment. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0041-109 | | TITLE | Tax Rolls (Individual, Corporate, Utility( | | DESCRIPTION | See Tax Collection Register. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0048-109 | | TITLE | Tax Sale Records | | DESCRIPTION | Contains record of sales of land and lots for delinquent taxes showing delinquent owner, description of tract or lot, date and amount of sale, to whom sold, delinquent tax, penalties and costs, and total amount due delinquent owner. | | RETENTION | Permanent | | COMMENTS | See also Redemptions. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0049-109 | | TITLE | Taxing Subdivision Lists and Code Numbers | | DESCRIPTION | Listing of taxing districts/subdivisions and code numbers. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0029-109 | | TITLE | Vehicle Records | | DESCRIPTION | See Motor Vehicle Records. | | RETENTION | | | COMMENTS | | | DISPOSITION | | | RESTRICTIONS | | | APPROVED | | | K.A.R. NUMBER | |
| SERIES ID | 0051-109 | | TITLE | Warrant Registers | | DESCRIPTION | Record of all warrants paid by Treasurer and charged to county. Includes number, amount, account charged, date issued, to whom issued and purpose of payment. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 |
| SERIES ID | 0050-109 | | TITLE | Warrants | | DESCRIPTION | Canceled warrants showing date issued, number, amount, name of payee and purpose of payment. | | RETENTION | See Comments | | COMMENTS | Retain until audited, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1999-01-13 | | K.A.R. NUMBER | 53-2-118 | New search
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