Kansas Records Retention Schedules

14 Schedule Entries Found:

Agency Number: 000-110
Local Government Records
Emergency Management

SERIES ID	0008-110
TITLE	9-1-1 Service Area Master Files
DESCRIPTION	Records of residents in a given 9-1-1 service area listing name, address, telephone number and other supporting information.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0001-110
TITLE	Comprehensive Emergency Management Plans
DESCRIPTION	Includes a description of emergency plans and provides for overall coordination of activities during disasters. Consists of records on operations, personnel, county organization, logistics and training.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0002-110
TITLE	Dispatch Record Log Books
DESCRIPTION	Created by dispatcher on each phone call and radio message received. Shows date and time call was received, nature of call, general notes and action taken.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0003-110
TITLE	Emergency Communication Audio Tapes
DESCRIPTION	Recordings of incoming and outgoing calls on county phone lines and emergency radio systems.
RETENTION	006 months
COMMENTS	Reuse.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0004-110
TITLE	Emergency Communication Printouts
DESCRIPTION	Regularly printed lists of incoming and outgoing calls on county phone lines and emergency radio systems.
RETENTION	30 days
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0005-110
TITLE	Emergency Services Evaluations Reports and Statistics
DESCRIPTION	Information usually assembled in the form of an Annual Report. May include data on specific emergencies, evaluation of response, numbers of employees and their annual accomplishments, budgetary information, etc.
RETENTION	See Comments
COMMENTS	Retain one copy permanently.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0006-110
TITLE	Emergency Shelter Files
DESCRIPTION	Includes inventories of contents, licenses, supply disposal agreements, plans and drawings.
RETENTION	See Comments
COMMENTS	Retain for the life of the shelter, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0007-110
TITLE	Employee Information Emergency Sheets
DESCRIPTION	Form completed by new employees listing vital information to assist law enforcement officials in the event of a hostage crisis or terrorist attack.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)(12)
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0009-110
TITLE	Radiological Training Records and Lists
DESCRIPTION	Records of training and certification of monitors, response team members and radiological officers.
RETENTION	See Comments
COMMENTS	Retain until superseded or 5 calendar years, whichever is sooner, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0010-110
TITLE	Siren Locations, Test Logs and Maintenance Records
DESCRIPTION	Register of locations of and maintenance performed on warning sirens. Also includes testing logs.
RETENTION	See Comments
COMMENTS	Retain for the life of the siren, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0011-110
TITLE	Tier II Reports
DESCRIPTION	Company reports submitted to counties of hazardous materials including quantities and chemicals stored on site.
RETENTION	See comments
COMMENTS	Send one copy to Kansas Department of Health and Environment Air and Radiation Bureau to retain permanently. Retain local copy for 2 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0012-110
TITLE	Transmitter Measurement and Repair Records
DESCRIPTION	Records pertaining to the repair of transmitters and measurements of frequency tolerances, power output and modulation.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0013-110
TITLE	Volunteer Lists and Reports of Hours Worked
DESCRIPTION	Lists of volunteer weather spotters and other volunteers and hours worked.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0014-110
TITLE	Warning Exercises Documents
DESCRIPTION	Information pertaining to the planning and results of emergency warning exercises.
RETENTION	See Comments
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

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