Kansas Records Retention Schedules

11 Schedule Entries Found:

Agency Number: 000-116
Local Government Records
Fire Department

SERIES ID	0001-116
TITLE	Fire Plans
DESCRIPTION	Fire escape routes, sprinkler systems, locations of residents, and other related documents.
RETENTION	See Comments
COMMENTS	Retain until superseded then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0002-116
TITLE	Fire Record
DESCRIPTION	Listings of fire calls, alarms, personnel involved, equipment used and actions taken.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years, or the minimum retention of included record series, whichever is longer, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0003-116
TITLE	General and Special Orders
DESCRIPTION	Original copies of formal orders dictating department policies and procedures issued in collective manual or individual statement formats.
RETENTION	See Comments
COMMENTS	Retain one copy permanently, dispose of others.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0004-116
TITLE	Inspections - Carbon Monoxide
DESCRIPTION	Documents related to results of carbon monoxide inspections or investigations.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0005-116
TITLE	Inspections--Fire Code Compliance
DESCRIPTION	Documents related to department inspections of structures or areas to ensure fire code compliance, including any citations given.
RETENTION	See Comments
COMMENTS	Retain while the structure exists, plus 5 calendar years, then destroy. Retain record of underground fuel, gas, or chemical tank removal permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0006-116
TITLE	Investigation Files
DESCRIPTION	Records concerning the investigation of suspicious fires: reports, witness lists, photographs, audio-visual tapes, transcripts, statements, etc.
RETENTION	See Comments
COMMENTS	Retain misdemeanor level files 5 calendar years past statute of limitations. Retain felony level files 20 calendar years past statute of limitations. Retain homicide files 80 calendar years, and unsolved homicide files permanently.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(10), (11); 5 USC 552a
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0007-116
TITLE	Kansas Fire Incident Reporting System (KFIRS)
DESCRIPTION	Carbon copies or electronic format of KFIRS form submitted by a local fire district to the State Fire Marshal indicating fire causal, damage, and fire department response.
RETENTION	See Comments
COMMENTS	Retain either electronic or paper format 10 calendar years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552a
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0008-116
TITLE	Medical Response Reports
DESCRIPTION	Documents relating to responses where medical actions were needed/taken, including patient's refusal of treatment.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3); HIPAA; 5 USC 552a
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0009-116
TITLE	Permits
DESCRIPTION	Permits issued by the County Fire Department to individuals requesting permission to sell fireworks, erect tents, or burn acreage, etc. as stipulated in the local ordinances.
RETENTION	002 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552a
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0010-116
TITLE	Station Journal
DESCRIPTION	Daily log of station activities including personnel on duty.
RETENTION	010 cldr yrs
COMMENTS	Retain 10 calendar years, or the minimum retention of included record series, whichever is longer, then destroy. May also be called or used in conjunction with Station Log or Day Book containing similar information.
DISPOSITION	Destroy
RESTRICTIONS	May possibly include KSA 45-221(a)(4)
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0011-116
TITLE	Waivers/Hold Harmless Agreements
DESCRIPTION	Documents releasing the fire department from liability for activities, ride-along, etc.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

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