Kansas Records Retention Schedules

23 Schedule Entries Found:

Agency Number: 000-117
Local Government Records
Groundwater Management Districts

Records retention schedules for the groundwater management districts are advisory only.

SERIES ID
TITLE	Ballots
DESCRIPTION	All ballots including void, blank, objected and completed ballots delivered to election officers.
RETENTION	See Comments
COMMENTS	Retain 6 months for local elections. Keep one blank copy of final ballot permanently.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Candidate Filings/Withdrawal Requests
DESCRIPTION	Notification from candidates of their intention to either run for office or withdraw from an election. Include candidate's name and address, party, if applicable and/or independent nomination petition. Also includes Declarations of Candidacy, Nomination Petitions and Certificate of Nomination.
RETENTION	002 cldr yrs
COMMENTS	See KSA 25-205, -2110, -2020 (Nominations), KSA 25-306(a), -2020(c), -2106 (Withdrawal Requests).
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Cathodic Protection Boreholes Files
DESCRIPTION	Documents related to permits issued to allow drilling and construction of cathodic protection boreholes.
RETENTION	Permanent
COMMENTS	Retain permanently in local storage or transfer to State Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Certified Assessment List--Special Assessments
DESCRIPTION	Listing which may include acreage of land and costs for county participation in special assessments such as weather modification or improvement projects.
RETENTION	005 cldr yrs
COMMENTS	This listing certifies these special assessments for counties to collect.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Certified Assessment List--Water and Land
DESCRIPTION	Listing which includes land description (county parcel identification number), water right expressed in number of acre feet.
RETENTION	005 cldr yrs
COMMENTS	This listing certifies these land and water assessments for counties to collect.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Customer Service Requests
DESCRIPTION	Correspondence from customers specifically related to service.
RETENTION	See Comments
COMMENTS	Keep only as useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted under KSA 45-221(14)
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	District Rules and Regulations
DESCRIPTION	Documents relating to the enforcement of the groundwater management district (GMD) Management Program.
RETENTION	See Comments
COMMENTS	Retain until superseded, then retain one copy permanently in local storage or transfer to State Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Elected Directors/Board Members Lists
DESCRIPTION	Comprehensive lists of elected groundwater management district (GMD) officials.
RETENTION	Permanent
COMMENTS	Retain one copy permanently in local storage or transfer to State Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Geological/Geophysical/Hydrological Data
DESCRIPTION	Data on or from lithologic logs, water level, water quality, etc. collected locally by the groundwater management district (GMD).
RETENTION	Permanent
COMMENTS	Retain one copy permanently in local storage or transfer to Kansas Geological Survey for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Income--Assessment, Reimbursement
DESCRIPTION	Record of revenue acquired from assessments and reimbursements.
RETENTION	See Comments
COMMENTS	See Accounts Receivable in Local Government General Schedule.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Individual Ground Water Availability Evaluation
DESCRIPTION	Studies to determine groundwater availability for planning purposes.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Lab Information
DESCRIPTION	Water quality lab results from any locale in the district.
RETENTION	Permanent
COMMENTS	Retain one copy permanently in local storage or transfer to State Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Land Exclusion Files
DESCRIPTION	Documents related to persons who voluntarily opt out of voting member status.
RETENTION	See Comments
COMMENTS	Retain until superseded, then 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Litigation Files
DESCRIPTION	Records regarding specific legal cases: correspondence, legal documents, reports, notes, publications, and miscellaneous reference materials.
RETENTION	See Comments
COMMENTS	Retain until 5 calendar years after litigation is closed, then retain one copy permanently in local storage or transfer to State Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(11)(25)
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Management Program Records
DESCRIPTION	Documents detailing the groundwater management district's (GMD) water management strategy.
RETENTION	See Comments
COMMENTS	Retain until superseded, then retain one copy permanently in local storage or transfer to State Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Oaths of Office
DESCRIPTION	Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation.
RETENTION	See Comments
COMMENTS	Retain 1 calendar year after end of term, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Subject Files--District Studies
DESCRIPTION	Wide variety of documents relating to special studies conducted by, for, or with groundwater management districts (GMDs)--not including reference materials.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then appraise for legal, fiscal, administrative, or historical value and purge records of non-enduring value. Retain one copy of enduring records permanently in local storage or transfer to State Archives.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Transfers--Real Estate
DESCRIPTION	Record of transfer of title of real estate, showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration, and remarks.
RETENTION	See Comments
COMMENTS	Retain until land is transferred out of the district's custody, then 5 calendar years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Verified Claim Forms
DESCRIPTION	Fiscal form setting water use assessment versus actual water rights.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Violations and Investigations Files
DESCRIPTION	Documents related to the alleged or real misuse of water, abandoned or improperly kept wells, and water quality complaints, including actions taken.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years, then appraise for legal, fiscal, administrative, or historical value and purge records of non-enduring value. Retain one copy of enduring records permanently in local storage or transfer to State Archives.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted under KSA 45-221(a)(14)
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Voter Registration Lists
DESCRIPTION	Record of elections, date of election, names and land description or water usage of registered voters.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Water Rights Files
DESCRIPTION	Pertinent information such as water permit application, approval, and certificate sent to the groundwater management district (GMD) by the State Engineer.
RETENTION	Permanent
COMMENTS	Retain one copy permanently in local storage or transfer to State Archives for appraisal.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted under 5 USC 552(a)
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

SERIES ID
TITLE	Water Usage Files
DESCRIPTION	Statistics and related documents pertaining to water usage within the groundwater management district (GMD).
RETENTION	See Comments
COMMENTS	This is a record of the State Engineer. See the state retention schedule.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	N/A

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