Kansas Records Retention Schedules

24 Schedule Entries Found:

Agency Number: 000-118
Local Government Records
County Coroner

SERIES ID	0001-118
TITLE	Autopsy Protocol Request Form
DESCRIPTION	Form detailing the deceased (decedent), date, county, coroner, pathologist, who and/or what agencies/departments/offices received autopsy results.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0002-118
TITLE	Autopsy Report
DESCRIPTION	Detailed record of the autopsy protocol and results.
RETENTION	Permanent
COMMENTS
DISPOSITION	Archive
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0003-118
TITLE	Body Diagram
DESCRIPTION	Illustrated notations of a body's condition upon examination.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0004-118
TITLE	Case File or Report Index
DESCRIPTION	Finding aid in any format indexing case files or reports.
RETENTION	Permanent
COMMENTS
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0005-118
TITLE	Case Files
DESCRIPTION	Documents such as related correspondence, exhumation order, report of death, autopsy report, applicable police records, medical records, investigative findings, lab reports, autopsy protocol request form, notification to family, and photographs.
RETENTION	See Comments
COMMENTS	Retain all documents 5 calendar years, then purge all non-permanent records and destroy.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0006-118
TITLE	Chain of Custody
DESCRIPTION	Form detailing any property accompanying the remains.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0007-118
TITLE	Child Report of Death
DESCRIPTION	Detailed report of coroner, investigator, or other party involvement and cause of death diagnosis as reported to the Child Death Review Board.
RETENTION	See Comments
COMMENTS	Retain as a Report of Death, but note that the Child Report of Death in the Child Death Review Board's custody--not coroner's custody--is a restricted record.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10); KSA 22a-243(j)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0008-118
TITLE	Consultation Reports
DESCRIPTION	Reports done by an outside party like cardiac tissue testing or blood work.
RETENTION	See Comments
COMMENTS	Retain all documents related to Report of Death or Autopsy Report permanently.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0009-118
TITLE	Coroner's Inquest Records
DESCRIPTION	Records and returns of inquests and findings in violent or sudden deaths, showing name of deceased; cause and date of death; date of inquest; names of jurors and witnesses; findings of coroner or jury; and amount of fees.
RETENTION	Permanent
COMMENTS	The County Clerk may have possession of some of these inactive records.
DISPOSITION	Archive
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0010-118
TITLE	Cremation Permits
DESCRIPTION	Form necessary to perform a cremation in the state of Kansas.
RETENTION	5 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0011-118
TITLE	Donation Reports
DESCRIPTION	Records of tissues or organs removed by the pathologist or coroner for donation purposes.
RETENTION	5 cldr yrs
COMMENTS	None
DISPOSITION	Destroy
RESTRICTIONS
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0012-118
TITLE	Finger/Palm/Foot Prints
DESCRIPTION	Documents containing transferred prints from any portion of the remains.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently.
DISPOSITION	Destroy
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0013-118
TITLE	Future/Potential Case Files
DESCRIPTION	Documents related to anticipated cases, such as persons near death under questionable circumstances or recently deceased that are not yet official cases.
RETENTION	See Comments
COMMENTS	Retain until it officially becomes a Case File, then retain accordingly. Otherwise, retain inactive Future/Potential Case Files 3 calendar years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0014-118
TITLE	Investigators Log
DESCRIPTION	Listing of duties performed by investigators acting on behalf of the coroner's office, not including separate law enforcement agencies.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0015-118
TITLE	Missing Persons Files
DESCRIPTION	Documents including a name and description of the individual, details of the disappearance, and family and law enforcement contact information.
RETENTION	See Comments
COMMENTS	Retain until person found living, or if found deceased, transfer to Case Files and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0016-118
TITLE	Notification to Family
DESCRIPTION	Copies of forms, documents, or correspondence detailing a family being notified of a person's death.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0017-118
TITLE	Photographs and Video Footage
DESCRIPTION	Photo and/or video footage evidence of any type in any format, either displaying the subject or not.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0018-118
TITLE	Preliminary Report of Death
DESCRIPTION	Initial report of coroner and deceased (decedent) involvement and cause of death diagnosis.
RETENTION	See Comments
COMMENTS	Retain until superseded by final Report of Death, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0019-118
TITLE	Remains Intake Form
DESCRIPTION	Form containing the name of the deceased (decedent), date and time delivered, county, who delivered and who accepted the remains.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0020-118
TITLE	Remains Release Form
DESCRIPTION	Form containing the name of the deceased (decedent), date and time released, county, items released with remains, who released and who accepted the remains.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0021-118
TITLE	Report of Death
DESCRIPTION	Detailed report of coroner, investigator, or other party involvement and final cause of death diagnosis.
RETENTION	Permanent
COMMENTS	One copy should go to the Kansas Bureau of Investigation (KBI).
DISPOSITION	Archive
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0022-118
TITLE	Specimen Worksheet
DESCRIPTION	Documents related to what is or is not retained per case.
RETENTION	Permanent
COMMENTS
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0023-118
TITLE	Verified Transporter List
DESCRIPTION	List of individuals authorized to transport human remains.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

SERIES ID	0024-118
TITLE	X-Rays
DESCRIPTION	Medical x-rays in any format.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years then destroy, unless part of a criminal investigation, then retain solved murders 80 calendar years, and unsolved murders permanently.
DISPOSITION	See Comments
RESTRICTIONS	Portions under KSA 45-221(a)(10)
APPROVED	2004-07-08
K.A.R. NUMBER	53-2-139

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