Kansas Records Retention Schedules

171 Schedule Entries Found:

Agency Number: 034-001
Adjutant General's Department
Adjutant General's Office

SERIES ID	0001-034
TITLE	Subject Files - Special Assistant
DESCRIPTION	Wide variety of documents relating to the activities and responsibilities of the special assistant to the Adjutant General.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

Agency Number: 034-002
Adjutant General's Department
Office for State Personnel

SERIES ID	0175-034
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0011-034
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0002-034
TITLE	Employee Personnel Files
DESCRIPTION	Documents associated with employment of specific personnel: employee evaluation forms, applications for employment, INS residence status forms, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0003-034
TITLE	Employee Position Descriptions
DESCRIPTION	Formal descriptions of duties and other characteristics of particular employment positions: DA forms 281-2 and supporting documents.
RETENTION	See Comments
COMMENTS	Retain until superseded plus 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0004-034
TITLE	Employee Time Report Records
DESCRIPTION	Records documenting time worked by individual employees on a daily, weekly, or monthly basis: time sheets, time cards, attendance reports, absence reports, sign-in/out sheets, etc.
RETENTION	005 fisc yrs
COMMENTS	Internal agency forms. See also Leave Requests.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0005-034
TITLE	Employee Training Files
DESCRIPTION	Documents relating to professional development courses or conferences attended by staff members.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0006-034
TITLE	Employment Applications - Not Hired
DESCRIPTION	DA forms 203 and supplementary materials submitted by unsuccessful applicants for employment.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0007-034
TITLE	Equal Employment Opportunity Plans
DESCRIPTION	Documents relating to agency compliance with laws and regulations concerning EEO/AA plans including agency characteristic plan.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0008-034
TITLE	Firefighters Files
DESCRIPTION	Documents relating to unions, policies, and other matters concerning firefighters assigned to the armories.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0009-034
TITLE	Health and Wellness Information Files
DESCRIPTION	Documents relating to the agency's health and wellness committee established for the benefit of state employees.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0010-034
TITLE	Leave Balance Reports
DESCRIPTION	Computer printouts of employee leave balances compiled by DISC used to identify any discrepancies.
RETENTION	See Comments
COMMENTS	Retain until verified, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0012-034
TITLE	Overtime Agreements
DESCRIPTION	Agreements with employees relating to the method and amount of compensation received for overtime.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0013-034
TITLE	Payroll Adjustment Records
DESCRIPTION	Copies of documents and supporting materials used to make adjustments in agency payroll accounts: forms AR-9, AR-10, DA-10, DA 10-A,DA-21 series, DA 171 thru 177, DA 251 thru 262.
RETENTION	003 fisc yrs
COMMENTS	This schedule does not apply to copies of these records maintained by the Division of Accounts and Reports. See also Payroll Direct Deduction Authorization Records - General.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0014-034
TITLE	Payroll Deduction Authorization Records - General
DESCRIPTION	Documents used to authorize various deductions from an employee's pay: insurance enrollments, GHI enrollments, KPERS enrollments, KPERS Annual Account Statements, dues.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect plus 1 calendar year, then destroy. This schedule does not apply to W-4 forms or Payroll Direct Deposit Authorization Records - General.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0015-034
TITLE	Reallocation Files
DESCRIPTION	Documents relating to the possible reallocation of staff positions to another range or administrative location within the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0016-034
TITLE	Schedules - Office Activities
DESCRIPTION	Internal forms, appointment books, paper and electronic calendars used to schedule employees, office activities, vehicles, meeting rooms, etc.)
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0017-034
TITLE	Subject Files
DESCRIPTION	Office copies of documents relating to personnel matters retained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. All information is found elsewhere.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0018-034
TITLE	Summer Youth Employment Training Program Files
DESCRIPTION	Time sheets, evaluations, and other personnel materials for disadvantaged youth employed at the agency under a federally funded summer job program.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0019-034
TITLE	Unclassified Employees Files
DESCRIPTION	Documents relating to unions, policies, and other matters concerning unclassified employees.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0020-034
TITLE	United Way Information Files
DESCRIPTION	Documents related to promoting state employee donations to the United Way drive.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0021-034
TITLE	Vehicle Operation Records
DESCRIPTION	Documents related to the use of state-owned motor vehicles: MP forms 1a, 2c, 3a, 3b, 10, 20, and internal agency forms.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0022-034
TITLE	Volunteer Awards Files
DESCRIPTION	Documents relating to nominees for the Governor's awards presented for exemplary service by volunteers.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

Agency Number: 034-003
Adjutant General's Department
Public Information Office

SERIES ID	0024-034
TITLE	Biography Files
DESCRIPTION	Documents related to biographies of national guard officers used to answer frequent public and news media inquiries.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0025-034
TITLE	Clippings Files
DESCRIPTION	Newsclippings mentioning the Kansas National Guard and the Adjutant General's Office provided by a clipping service bureau.
RETENTION	See Comments
COMMENTS	Discontinued records series. Transfer to the state archives immediately.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0026-034
TITLE	Community Services Files
DESCRIPTION	Documents relating to community relations programs organized in conjunction with the National Guard to promote community awareness of services offered.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0027-034
TITLE	Contracts
DESCRIPTION	Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series.
RETENTION	See Comments
COMMENTS	Retain until expiration of contract plus 5 calendar years. See also Purchasing Records, Vendor Files, Accounts Payable Records, Bid Records, and Vouchers - Purchase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0028-034
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0029-034
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0030-034
TITLE	Desert Storm and Shield Information Files
DESCRIPTION	Documents relating to the deployment of local National Guard units to the Middle East used to answer frequent public and news media inquiries.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0031-034
TITLE	Photographic and Video Materials
DESCRIPTION	Photo-prints, negatives, slides, films, and videotapes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0032-034
TITLE	Plains Guardian Newsletter
DESCRIPTION	Newsletters published bimonthly by the Public Information Office to keep the agency and the Kansas National Guard apprised of current affairs and activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer one copy to the State Archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0033-034
TITLE	Policy Statements
DESCRIPTION	Original copies of formal explanations of agency policies and procedures issued in collective manual or individual statement formats.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect, then transfer to the State Archives. Retain convenience copies until no longer useful, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0034-034
TITLE	Press Releases
DESCRIPTION	Public information issued to the news media.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0173-034
TITLE	Procedures Manuals
DESCRIPTION	Original copies of agency procedures issued in a collective manual.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect, then transfer 1 copy to the State Archives, destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0035-034
TITLE	Speeches and Writings
DESCRIPTION	Notes, drafts, and final versions of agency related speeches, articles, talks, and other formal public communications published or given at meetings and conferences.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0036-034
TITLE	Subject Files
DESCRIPTION	Wide variety of documents relating to the operation and administration of the Public Information Office.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0037-034
TITLE	Weekend Drills Files
DESCRIPTION	Documents relating to planning and conducting National Guard weekend drills.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

Agency Number: 034-004
Adjutant General's Department
Comptroller's Office

SERIES ID	0038-034
TITLE	Audit Reports
DESCRIPTION	Results of audits conducted by the Legislative Division of Post-Audit and other state and/or federal auditing agencies.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0039-034
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0040-034
TITLE	Budget Requests and Appeals - Annual
DESCRIPTION	Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0041-034
TITLE	Certified Payroll Records
DESCRIPTION	Documents relating to verification of wage rates and bids on federal contracts maintained for budgetary purposes.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0042-034
TITLE	Contracts
DESCRIPTION	Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series.
RETENTION	See Comments
COMMENTS	Retain until expiration of contract plus 5 calendar years. See also Purchasing Records, Vendor Files, Accounts Payable Records, Bid Records, and Vouchers - Purchase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0043-034
TITLE	Imprest Fund
DESCRIPTION	Documents related to the administration and accounting of the imprest fund which allows an agency to use a local bank account as authorized by statute: DA form 152 -Checkbook Record--Imprest Fund."
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0045-034
TITLE	Leases - Real Property and Capital Equipment
DESCRIPTION	Documents related to the leasing of real estate and equipment.
RETENTION	See Comments
COMMENTS	Retain until superseded or inactive plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0046-034
TITLE	Payroll Check-Off List
DESCRIPTION	Log maintained to document which staff members have received their paychecks.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0047-034
TITLE	Payroll Deduction Authorization Records - General
DESCRIPTION	Documents used to authorize various deductions from an employee's pay: insurance enrollments, GHI enrollments, KPERS enrollments, KPERS Annual Account Statements, dues deduction forms, etc.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect plus 1 calendar year, then destroy. This schedule does not apply to W-4 forms or Payroll Direct Deposit Authorization Records - General.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0048-034
TITLE	Purchasing Records
DESCRIPTION	Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0049-034
TITLE	Reimbursement Report
DESCRIPTION	Report used by the Adjutant General's Department to calculate the amount state armories are to be reimbursed for operating expenses by the federal government.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0050-034
TITLE	Requisition and Payment Register
DESCRIPTION	Register recording payments for miscellaneous expenses maintained for convenience of reference.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0051-034
TITLE	Salary Advances Reports
DESCRIPTION	Reports relating to federal government salary advances used for payroll reconciliation purposes.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0052-034
TITLE	Service Contracts
DESCRIPTION	Legal agreements with individuals and organizations for repair service. Includes all associated documents, e.g.. DA-146 series.
RETENTION	See Comments
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0053-034
TITLE	State Active Duty Rosters
DESCRIPTION	Rosters relating to National Guard personnel available to be called up for either regular or emergency active duty.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0054-034
TITLE	Station/Armory Funds Records
DESCRIPTION	Documents relating to city or county authorization of funds for state armories to purchase items not included in the state budget.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0055-034
TITLE	Status of Funding Reports
DESCRIPTION	Reports created to monitor the expenditures of funds allocated by the federal government which assists in the budget process.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0056-034
TITLE	Strength Reports
DESCRIPTION	Documents summarizing the military strength of each Kansas National Guard unit computed on a monthly basis and maintained for budgetary purposes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0057-034
TITLE	Subject Files - Comptroller
DESCRIPTION	Wide variety of documents relating to the agency's fiscal concerns and responsibilities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0058-034
TITLE	Telephone Billing Records
DESCRIPTION	Copies of computer billings received from the Department of Administration and supporting documents concerning the use of a telecommunications services provider.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0059-034
TITLE	Travel Request and Authorization Records
DESCRIPTION	Records related to employee travel: DA forms 25 (Request for Out of State Travel) and various internal documents.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0060-034
TITLE	Utilities Payments Log
DESCRIPTION	Log listing the payments made by the armories and bases for utilities which is used to monitor costs and assist with the budget process.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Delete electronic format when no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0061-034
TITLE	Voucher Index
DESCRIPTION	Numerical index to the various vouchers maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0062-034
TITLE	Vouchers - Journal
DESCRIPTION	DA forms 35 series used to adjust financial account balances.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0063-034
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

Agency Number: 034-005
Adjutant General's Department
Archives Section

SERIES ID	0064-034
TITLE	Card Index for Enlisted National Guard Officers
DESCRIPTION	Card indexes used as a finding aid to the Kansas National Guard Service Records microfilm.
RETENTION	See Comments
COMMENTS	Retain in conjunction with Kansas National Guard Service Records.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0065-034
TITLE	Certificates of Discharge From Active Duty
DESCRIPTION	Forms issued by the federal government formally releasing armed forces personnel from active duty that are required to qualify for veterans benefits (Form DD214).
RETENTION	See Comments
COMMENTS	Retain 2 calendar years, then microfilm and destroy hard copy. Retain microfilm 20 calendar years, then transfer to the state archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0066-034
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0067-034
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0068-034
TITLE	Kansas National Guard Service Records
DESCRIPTION	Enlistment and discharge records, service history, and other documents relating to Kansas National Guard personnel military service.
RETENTION	See Comments
COMMENTS	Microfilm, then destroy hard copy or transfer to the state archives if microfilm does not meet archival standards. Retain microfilm twenty years, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0069-034
TITLE	Officer Personnel Files
DESCRIPTION	Documents associated with employment of Kansas National Guard officers: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain original file or abstracted work history for length of employee's tenure, plus 10 years, then transfer to the archives. Purge documents from file when no longer useful.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0070-034
TITLE	Retirement Credit Records
DESCRIPTION	Documents that constitute part of the Kansas National Guard Service Records which did not get microfilmed with the original files and are used to verify retirement benefit entitlements.
RETENTION	See Comments
COMMENTS	Retain in conjunction with Kansas National Guard Service Records.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0071-034
TITLE	Retirement Eligibility Notification Letters
DESCRIPTION	Letters notifying service personnel that they have accrued 20 years of service and are eligible for retirement.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. (a.k.a. 20 Years Letters)
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0072-034
TITLE	World War I and World War II Statement of Service Files
DESCRIPTION	Statements of military service containing discharge information on Kansas citizens serving in the armed forces during World War I and World War II.
RETENTION	See Comments
COMMENTS	Obsolete series, transfer to the state archives immediately. Series contains records only on selected Kansas military personnel - it is not a complete series.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

Agency Number: 034-006
Adjutant General's Department
Department of Facilities & Engineering

SERIES ID	0073-034
TITLE	Armory Statistics Files
DESCRIPTION	Records relating to statistics on the armories including square footage, county, year built, inventory value, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer hard copy to the archives and destroy electronic data.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0074-034
TITLE	Batch Transmittal Forms
DESCRIPTION	Completed forms used to transmit documents for mass computer input - includes both DA forms 199 and/or equivalent internal documents.
RETENTION	See Comments
COMMENTS	Retain in conjunction with transmitted documents, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0075-034
TITLE	Bid Records
DESCRIPTION	Documents related to requests for proposals, bids, quotations, or estimates.
RETENTION	005 fisc yrs
COMMENTS	See also Purchasing Records, Vouchers - Purchase, Accounts Payable Records, Contracts, and Vendor Files.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0076-034
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0077-034
TITLE	Building and Grounds Maintenance Records
DESCRIPTION	Documents associated with repairs and maintenance to the physical plant of the agency - does not include Work Order and Logs (q.v.).
RETENTION	See Comments
COMMENTS	Retain a minimum of 3 years or until warranties are expired, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0078-034
TITLE	Capital Improvement Projects Files
DESCRIPTION	Records related to construction projects: correspondence, bids, specifications, plans, drawings, reports, notes, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging. See also Architectural Plans, Drawings, and Specifications.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0079-034
TITLE	Contract Specifications Files
DESCRIPTION	Specifications for armory repairs in excess of $2,000 which are required for the bid process and are used to inspect the sites.
RETENTION	See Comments
COMMENTS	Retain 5 years after contract has expired, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0080-034
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0081-034
TITLE	Roof Drawings
DESCRIPTION	Drawings of the armories' roofs used as part of the overall plan to replace all flat roofs with standing seam metal roofs to improve security and durability.
RETENTION	See Comments
COMMENTS	Retain 10 fiscal years, then contact the State Archives for appraisal - if not accepted for transfer to the State Archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0082-034
TITLE	Storm Damage Files
DESCRIPTION	Documents relating to all types of storm damage assessments which occurred at armories across the state.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. This series exists both in hard copy and electronic format.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Deputy Director

SERIES ID	0084-034
TITLE	Annual Reports
DESCRIPTION	General and specific reports on agency activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0095-034
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0100-034
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0105-034
TITLE	Disaster Emergency Proclamations Files
DESCRIPTION	Documents relating to the division's justification for disaster emergency proclamations requests submitted to the governor and/or the federal government.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0115-034
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0120-034
TITLE	Flooding Disaster Files
DESCRIPTION	Documents relating to emergency preparedness plans for designated flood prone counties.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0127-034
TITLE	Legislative Relations Files
DESCRIPTION	Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, and other miscellaneous documents related to various legislative activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0129-034
TITLE	Local/County/State Directory Files
DESCRIPTION	Directory listing coordinators on the local/county/state level used to contact them in the event of an emergency.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0134-034
TITLE	Nuclear Preparedness Files
DESCRIPTION	Documents relating to various types of plans prepared to coordinate responses to nuclear emergencies.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0144-034
TITLE	Severe Weather Awareness Declarations
DESCRIPTION	Proclamations issued to increase public awareness of the potential for severe weather.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0146-034
TITLE	Speeches and Writings
DESCRIPTION	Notes, drafts, and final versions of agency related speeches, articles, talks, and other formal public communications published or given at meetings and conferences.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0152-034
TITLE	Subject Files
DESCRIPTION	Variety of documents relating to the activities and functions of the division.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0166-034
TITLE	Water Shortage Files
DESCRIPTION	Documents related to various plans established in the event of water related disasters such as drought or shortages which could affect the water supply.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0167-034
TITLE	Weekend Duty Files
DESCRIPTION	Rosters listing Kansas National Guard personnel available for weekend duty in the event of a disaster.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0168-034
TITLE	Winter Utility Problems Files
DESCRIPTION	Documents relating to county emergency assistance provided to people without utilities.
RETENTION	002 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Emergency Operations Communications

SERIES ID	0132-034
TITLE	National Attack Warning System State Warning Point Check Files
DESCRIPTION	Log recording results of daily monitoring of National Attack Warning System warning point sites conducted to ensure that operational standards are maintained.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Emergency Operations Local Programs

SERIES ID	0125-034
TITLE	Kansas Siren Program Project Grant Files
DESCRIPTION	Applications made by the counties to the division to request grant funding for the purchase and installation of an early warning disaster system.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0128-034
TITLE	Local Emergency Management Program Grant Files
DESCRIPTION	Applications made by county agencies to the division for grant funds to be used to promote local emergency preparedness programs.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0139-034
TITLE	Radio Files
DESCRIPTION	Information files relating to military affiliate and other radio systems designated for emergency preparedness use in the event of a disaster.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Emergency Operations Training

SERIES ID	0101-034
TITLE	County Emergency Preparedness Plan Files
DESCRIPTION	Variety of documents relating to county emergency preparedness plans submitted by local officials and reviewed by the division to ensure that plans comply with all state and federal regulations.
RETENTION	See Comments
COMMENTS	Retain in conjunction with Federal Emergency Management Program Requirements Files.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0108-034
TITLE	Emergency Management Training Files
DESCRIPTION	Documents relating to workshops and courses designed to train county personnel on emergency preparedness and hazardous materials procedures including syllabi, course evaluations, & attendance records.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0113-034
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0118-034
TITLE	Federal Emergency Management Program Requirements Files
DESCRIPTION	Variety of documents relating to local efforts to meet eligibility requirements established by the federal government for federal emergency preparedness assistance funds.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging. (County Emergency Preparedness Plan Files are interfiled with this series.)
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0119-034
TITLE	Federal Exercise Report Forms
DESCRIPTION	Reports submitted by local officials, and used by the DEP to prepare reports to FEMA, that summarize the results of annual emergency plan tests performed to evaluate the effectiveness of the plans.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0151-034
TITLE	Subject Files
DESCRIPTION	Variety of documents relating to the interests and activities of the section.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Fiscal Section

SERIES ID	0085-034
TITLE	Audit Reports - Emergency Management Assistance (EMA) Grants
DESCRIPTION	Audits performed by the division's fiscal section of counties and cities receiving grant funds to ensure compliance with federal requirements.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0087-034
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0088-034
TITLE	Budget Requests and Appeals - Annual
DESCRIPTION	Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0097-034
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0098-034
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0104-034
TITLE	Direction Control and Warning Grant Files
DESCRIPTION	Variety of documents relating to federal grants to counties and cities for the purchase and repair of emergency warning and communication equipment.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0106-034
TITLE	Emergency Management Assistance (EMA) Claim Files
DESCRIPTION	Variety of documents related to requests submitted by counties and cities for reimbursement of personnel and administrative expenses from their allocated portion of EMA grant funds.
RETENTION	003 fisc yrs
COMMENTS	Supersedes general schedule retention requirements for "Grant Files."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0107-034
TITLE	Emergency Management Assistance (EMA) Grants - Annual Submissions
DESCRIPTION	Annual applications submitted to the Federal Emergency Management Agency for EMA grants to fund emergency operating center operations in counties and cities.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0109-034
TITLE	Emergency Operating Center Grant Project Files
DESCRIPTION	Variety of documents related to the division's administration of Federal Emergency Management Agency (FEMA) funding designated to provide construction of emergency operating centers in the counties.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0114-034
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0116-034
TITLE	Employee Time Report Records
DESCRIPTION	Records documenting time worked by individual employees on a daily, weekly, or monthly basis: time sheets, time cards, attendance reports, absence reports, sign in/out sheets, etc.
RETENTION	005 fisc yrs
COMMENTS	Internal agency forms. See also Leave Requests.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0117-034
TITLE	Federal Emergency Management Agency (FEMA) Billing Reports
DESCRIPTION	Detailed reports submitted to FEMA listing division and local government personnel and administrative expenses as required for compliance with federal grant guidelines.
RETENTION	003 fisc yrs
COMMENTS	Supersedes general schedule retention requirements for "Grant Files."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0124-034
TITLE	Individual and Family Grant Files
DESCRIPTION	Correspondence, case status form, payment vouchers, etc. maintained on individuals and families receiving federal grant funds providing assistance after a natural disaster.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0126-034
TITLE	Ledgers - General
DESCRIPTION	General records maintained by agencies of financial receipts and expenditures normally used to monitor, manage, and verify agency budget.
RETENTION	003 fisc yrs
COMMENTS	This series includes only internal documents.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0130-034
TITLE	Monthly Financial Reports - Federal Emergency Management Agency (FEMA) Grants
DESCRIPTION	Report detailing the division's FEMA grant fund disbursements.
RETENTION	003 fisc yrs
COMMENTS	Supersedes general schedule retention requirements for "Grant Files."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0135-034
TITLE	Purchasing Records
DESCRIPTION	Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0137-034
TITLE	Quarterly Financial Reports - Federal Emergency Management Agency (FEMA) Grants
DESCRIPTION	Financial status reports, federal cash transaction reports, and other reports submitted by the division to FEMA to comply with federal grant reporting requirements.
RETENTION	003 fisc yrs
COMMENTS	Supersedes general schedule retention requirements for "Grant Files."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0142-034
TITLE	Receipts Records - Cash
DESCRIPTION	Records of cash received by the agency: receipt slips, receipt books, receipt ledgers, etc.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0148-034
TITLE	State Monthly Financial Reports
DESCRIPTION	Non-STARS spreadsheet reports detailing state appropriations and federal grant funds expenditures, encumbrances, and account balances for each section within the division.
RETENTION	001 fisc yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0149-034
TITLE	Statements of Lost Warrants
DESCRIPTION	Copies of DA form 6 used to request re-issues of lost warrants.
RETENTION	currt fisc yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0156-034
TITLE	Telephone Billing Records
DESCRIPTION	Copies of computer billings received from the Department of Administration and supporting documents concerning the use of a telecommunications service provider.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0159-034
TITLE	Travel Request and Authorization Records
DESCRIPTION	Records related to employee travel: DA forms (Request for Out of State Travel) and various internal documents.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0160-034
TITLE	Vehicle Operation Records
DESCRIPTION	Documents related to the use of state-owned motor vehicles: MP forms 1a, 2c, 3a, 3b, 10, 20, and internal agency forms.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0161-034
TITLE	Vendor Files
DESCRIPTION	Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc.
RETENTION	003 fisc yrs
COMMENTS	Retain for 5 fiscal years if record is subject to KSA 75-3704(e). See also Vouchers - Purchase, Purchasing Records, Bid Records, Contracts, and Accounts Payable Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0163-034
TITLE	Vouchers - Journal
DESCRIPTION	DA forms 35 series used to adjust financial account balances.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0164-034
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0165-034
TITLE	Vouchers - Travel
DESCRIPTION	Copies of documents used to certify the validity of claims for the reimbursement of travel expenses: DA forms 121, 122, and 123.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Population Protection Planning

SERIES ID	0090-034
TITLE	Community Shelter Plan Working Files
DESCRIPTION	Copies of shelter sites maps, work papers, notes, statistics, etc. used in the preparation of community shelter plans created as a guide for officials in the event of an emergency.
RETENTION	See Comments
COMMENTS	Obsolete series. Transfer to the state archives immediately for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0102-034
TITLE	County Exercise Files
DESCRIPTION	Plans developed by the division for areas of the state identified as being at higher risk for a nuclear attack or an earthquake.
RETENTION	See Comments
COMMENTS	Obsolete series. Transfer to the state archives immediately for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0103-034
TITLE	Crisis Relocation Plans
DESCRIPTION	Plans prepared by division staff to facilitate county/city population relocation in the event of a nuclear disaster.
RETENTION	See Comments
COMMENTS	Obsolete series. Retain until no longer useful, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0111-034
TITLE	Emergency Operations Plan - State
DESCRIPTION	Plan prepared by division staff to facilitate an effective statewide response to a natural or nuclear disaster as required by KSA 48-926.
RETENTION	See Comments
COMMENTS	Retain until superseded, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0112-034
TITLE	Emergency Operations Plans - Counties and Cities
DESCRIPTION	Comprehensive plans prepared by local officials with assistance from division staff to ensure an effective response to a natural or nuclear disaster as required by KSA 48-929(d).
RETENTION	See Comments
COMMENTS	Retain until superseded, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0121-034
TITLE	Food, Feed, and Seed Facilities Lists
DESCRIPTION	Computer printouts listing all the warehouse facilities available for use in the event of a disaster.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0133-034
TITLE	Nuclear Civil Protection Planning Files
DESCRIPTION	Plans developed by the division to provide civilian population protection in the event of a nuclear attack.
RETENTION	See Comments
COMMENTS	Obsolete series. Transfer to the state archives immediately for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0143-034
TITLE	Scrapbook Materials
DESCRIPTION	Collections of miscellaneous documents regarding agency activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0150-034
TITLE	Subject Files
DESCRIPTION	Variety of documents related to the interests and activities of the section.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Survivable Crisis Engineering

SERIES ID	0092-034
TITLE	Continuity of Government County Surveys
DESCRIPTION	Surveys conducted of county emergency succession procedures used to provide a framework for the development of state and local continuity of government plans.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0110-034
TITLE	Emergency Operations Center Inspection Files
DESCRIPTION	Inspections conducted by the division staff of county emergency centers receiving federal funding and monitored to ensure compliance with federal guidelines.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0145-034
TITLE	Shelter Survey Files
DESCRIPTION	Studies conducted by the division staff which identified the number and nature of fallout shelters and reception care facilities available in each county for use in the event of a disaster.
RETENTION	See Comments
COMMENTS	Obsolete series. Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-008
Adjutant General's Department
Division of Emergency Preparedness
Technological Hazards

SERIES ID	0086-034
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0089-034
TITLE	Cobalt 60 CD Radiation Training Source Inspection Files
DESCRIPTION	Inspections made by division personnel of the live radiation source containers used for class demonstrations to ensure there has been no compromise of the source container.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0093-034
TITLE	Cooper Nuclear Station Files
DESCRIPTION	Correspondence and related materials regarding cooperation between Kansas and the Nebraska Cooper Nuclear Power Plant pertaining to emergency preparedness plans.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0094-034
TITLE	Correspondence - County
DESCRIPTION	Correspondence exchanged between division staff and county officials regarding hazardous incidents/accidents, county exercises and other issues of mutual concern.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0096-034
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0099-034
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0122-034
TITLE	Hazardous Materials Incident/Accident Reports
DESCRIPTION	Reports submitted to the division by local officials regarding any hazardous materials incidents/accidents as required by Title III of the Superfund Amendments and Reauthorization Act.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0123-034
TITLE	Hazardous Materials Incident/Accident Summary Reports
DESCRIPTION	Summaries of reports submitted to the division by local officials regarding hazardous materials incidents/accidents.
RETENTION	See Comments
COMMENTS	Retain electronic format until no longer useful, then destroy. Retain annual master hard copy permanently, transfer one hard copy to the state archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0131-034
TITLE	Monthly Motor Vehicle Record - Federal
DESCRIPTION	Monthly logs and related documentation regarding federal vehicle usage by the division staff traveling to county and city inspection sites throughout the state.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0136-034
TITLE	Purchasing Records
DESCRIPTION	Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0138-034
TITLE	Radiation Exposure Reports
DESCRIPTION	Quarterly and annual reports documenting division employees' ionizing radiation exposure history.
RETENTION	Permanent
COMMENTS
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0140-034
TITLE	Radioactive Detection Equipment Inventory
DESCRIPTION	Inventory documenting location and usage of radiological kits issued to counties which are exchanged and recalibrated every four years.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory plus 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0141-034
TITLE	Radioactive Materials Licensing File
DESCRIPTION	Documents related to the division's radioactive materials license issued by the Department of Health and Environment that authorizes division personnel to handle radioactive materials.
RETENTION	Permanent
COMMENTS
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0147-034
TITLE	State Emergency Response Commission Files
DESCRIPTION	Minutes, by-laws, etc. relating to the activities of the commission responsible for assisting state agencies in the coordination of efforts related to chemical emergencies and chemical releases.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0153-034
TITLE	Subject Files - Radiological
DESCRIPTION	Variety of documents relating to emergency planning and training procedures for radioactive hazards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0154-034
TITLE	Subject Files - Superfund Amendments and Reauthorization Act (SARA) Title III
DESCRIPTION	Variety of documents relating the division's involvement with SARA Title III which is the federal act designed to protect public health and safety and the environment from chemical hazards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0155-034
TITLE	Subject Files - Wolf Creek Generating Station
DESCRIPTION	Correspondence, audits, exercise reports, etc. relating to emergency preparedness planning and training at the Wolf Creek Generating Station.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0174-034
TITLE	Tier II Reports
DESCRIPTION	Company reports compiled and submitted by counties of hazardous materials including quantities and chemicals stored on site.
RETENTION	002 cldr yrs
COMMENTS	Kansas Department of Health and Environment Air and Radiation Bureau supplies this convenience copy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0157-034
TITLE	Training Files - Hazardous Materials
DESCRIPTION	Copies of attendance records and tests relating to hazardous materials training sessions maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0158-034
TITLE	Training Files - Radiological
DESCRIPTION	Copies of attendance records, evaluations, etc. relating to the radiological training courses offered by the division staff maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0162-034
TITLE	Visitors Log
DESCRIPTION	Log maintained of visitors entering the calibration room for radiological kits as a precaution against unnecessary exposure to radiation.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Supersedes general schedule retention requirements for "Telephone and Visitors Logs."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

SERIES ID	0169-034
TITLE	Wolf Creek Radiological Emergency Response Plan
DESCRIPTION	Plan issued to the division by the Wolf Creek Generating Station detailing emergency response implementation procedures and the potential environmental impact of a nuclear disaster.
RETENTION	See Comments
COMMENTS	Retain until superseded, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100

Agency Number: 034-009
Adjutant General's Department
Military Personnel Office

SERIES ID	0170-034
TITLE	General/Permanent Orders
DESCRIPTION	Copies of orders issued by the Adjutant General relating to the reorganization of armed services units, awarding of medals, training plans, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0171-034
TITLE	Orders and Special Orders
DESCRIPTION	Copies of orders issued by the Adjutant General relating to personnel actions and other matters of a specific nature.
RETENTION	006 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0172-034
TITLE	Selective Service Records - World War II
DESCRIPTION	Copy of a list of Kansas citizens who served in the armed forces between 1940 and 1946.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the state archives for purging. The state archives already has one copy of this record series.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

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