Kansas Records Retention Schedules
| Agency: | Kansas Board of Barbering. |
11 Schedule Entries Found:
Agency Number: 100-001
Kansas Board of Barbering
| SERIES ID | 0001-100 | | TITLE | Bad Check Files | | DESCRIPTION | Documents including returned checks and correspondence relating to bad checks received for licenses and fees. | | RETENTION | See Comments | | COMMENTS | Retain 5 calendar years after check date then destroy. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0002-100 | | TITLE | Inspection Reports | | DESCRIPTION | Reports of inspections made including name, address, general inspection, and remarks. | | RETENTION | See Comments | | COMMENTS | Retain 3 calendar years or until litigation is adjudicated. | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted under KSA 45-221(a)(11) | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0003-100 | | TITLE | Ledgers--Licensing and Fees | | DESCRIPTION | A financial record of licensing and other fees paid to the Board of Barbering including name, fee, amount, date, and license number. | | RETENTION | Permanent | | COMMENTS | Retain permanently in office storage or transfer to Archives for appraisal. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0004-100 | | TITLE | License Cards--Ceased | | DESCRIPTION | Cards containing summary data on individuals who have not renewed their license or are deceased. | | RETENTION | See Comments | | COMMENTS | Retain permanently in office storage or transfer to Archives for appraisal. | | DISPOSITION | See Comments | | RESTRICTIONS | Portions may be restricted under KSA 45-221(a)(9); FERPA | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0005-100 | | TITLE | License Cards--Current | | DESCRIPTION | Cards containing summary data on individuals granted a license. | | RETENTION | See Comments | | COMMENTS | Retain until no longer current, then transfer to License Cards--Ceased and retain accordingly. | | DISPOSITION | See Comments | | RESTRICTIONS | Portions may be restricted under KSA 45-221(a)(9); FERPA | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0006-100 | | TITLE | License Stubs | | DESCRIPTION | Receipts including name, address and license number kept for auditing purposes to prove to whom the license was issued and for what purpose. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0007-100 | | TITLE | Licensing Files | | DESCRIPTION | Applications and supporting documentation submitted to the Board of Barbering by individuals seeking a license to practice barbering in the state. | | RETENTION | See Comments | | COMMENTS | Retain 10 calendar years after applicant fails to renew or is deceased, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted under KSA 45-221(a)(9); FERPA | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0008-100 | | TITLE | Schools Files--Closed | | DESCRIPTION | Documents including correspondence and reports of students' progress in closed schools. | | RETENTION | 020 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted under KSA 45-221(a)(9); FERPA | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0009-100 | | TITLE | Schools Files--Current | | DESCRIPTION | Documents including correspondence and reports of students' progress in schools currently operating. | | RETENTION | See Comments | | COMMENTS | Retain while school is current, then transfer to Schools Files--Closed and retain accordingly. | | DISPOSITION | See Comments | | RESTRICTIONS | Portions may be restricted under KSA 45-221(a)(9); FERPA | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0010-100 | | TITLE | Shops Card File | | DESCRIPTION | Cards listing information on barber shops currently in business. | | RETENTION | See Comments | | COMMENTS | Retain until superseded or no longer in business, then 1 calendar year, then destroy. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 |
| SERIES ID | 0011-100 | | TITLE | Test Scores Reports | | DESCRIPTION | Statistical printout of applicants tested for license. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | Portions may be restricted under KSA 45-221(a)(9); FERPA | | APPROVED | 2004-01-08 | | K.A.R. NUMBER | 53-2-137 | New search
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