Kansas Records Retention Schedules

21 Schedule Entries Found:

Agency Number: 105-001
State Board of Healing Arts

SERIES ID	0001-105
TITLE	Administrative Records - General
DESCRIPTION	Wide variety of records created and maintained for "housekeeping" purposes to include vouchers, payroll records, inventory, personnel records, etc. See general schedules.
RETENTION	See Comments
COMMENTS	Retain and dispose of in accordance with general schedule entries.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0003-105
TITLE	Applicant Registers
DESCRIPTION	Registers of applicants for issuances of licenses to practice various healing arts (physicians, osteopaths, podiatrists, chiropractors): name, address, type license, state of certification, fees paid.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0006-105
TITLE	Correspondence - Licensing Programs
DESCRIPTION	General records related to the administration of medical practitioners licensing programs: examinations, correspondence, lists of practitioners, information on schools, minutes, publications, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging. Includes subseries for individual professions.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0007-105
TITLE	Daily Work Log
DESCRIPTION	Log kept by staff members detailing daily work activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	Portions may be restricted
APPROVED	1993-01-14
K.A.R. NUMBER	53-2-095

SERIES ID	0008-105
TITLE	Equal Employment Opportunity Plans
DESCRIPTION	Documents related to agency compliance with laws and regulations concerning equal employment opportunity, affirmative action, and other civil rights issues.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0009-105
TITLE	Examination Masters
DESCRIPTION	Master copies of examinations given to applicants for certification in the medical professions.
RETENTION	Permanent
COMMENTS
DISPOSITION	Permanent
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0010-105
TITLE	Hospital Quarterly Reports
DESCRIPTION	Reports filed by all hospitals with the board regarding conduct of medical practitioners during the previous quarters - contains minimal statistics on "incidents."
RETENTION	002 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0011-105
TITLE	Insurance Termination Notices and Correspondence
DESCRIPTION	Documents giving notice of the termination of medical malpractice insurance for individual medical practitioners.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0012-105
TITLE	Inter-State Survey Records
DESCRIPTION	Documents related to requests and replies to and from other states' medical licensing agencies for information: correspondence, survey forms, publications, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0013-105
TITLE	Investigative Case Files
DESCRIPTION	Documents relating into allegations of misconduct or malpractice charged against physicians, chiropractors, or osteopaths and any action taken by the board against that individual.
RETENTION	See Comments
COMMENTS	Retain in office 3 years after closure, transfer to the records center for 10 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(25) & KSA 65-2839a & CFR 42 Part II
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0015-105
TITLE	License Verification
DESCRIPTION	Requests by other states, agencies, the federal government, and organizations for verifications of the validity and currency of licenses held by individual Kansas practitioners.
RETENTION	006 months
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0017-105
TITLE	Licensing Files
DESCRIPTION	Records related to the examination and licensing of individual medical practitioners: correspondence, copies of transcripts/diplomas, applications, and other materials. A.K.A. "Licensing Packets."
RETENTION	030 cldr yrs
COMMENTS	Contains subseries for medical doctors, osteopaths, chiropractors, physical therapists, medical fellowships, occupational therapists, respiratory therapists, & various medical assistants.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(6)(9), 5 USC Sec. 522a
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0018-105
TITLE	Licensing Lists
DESCRIPTION	Listings of individuals licensed or registered in the various healing arts - includes names, number of license, and address of licensee.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0019-105
TITLE	Licensure Statistics
DESCRIPTION	Biannual statistics compiled regarding healing arts licenses issued - includes original notes used in the compilation.
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0020-105
TITLE	Malpractice Petitions
DESCRIPTION	Copies of legal documents filed in courts alleging malpractice by healing arts practitioners.
RETENTION	See Comments
COMMENTS	Retain until case is closed plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0021-105
TITLE	Minutes
DESCRIPTION	Proceedings of the Board of Healing Arts (and predecessor boards) meetings.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0022-105
TITLE	Physician Profiles
DESCRIPTION	Records used to track occurrences of alleged or proven misconduct by individual medical practitioners - includes completed forms, copies of legal documents, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. These records are used in the evaluation of whether or not to begin an investigation of a healing arts practitioner.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0023-105
TITLE	Professional Association Files
DESCRIPTION	Copies of documents concerning the verification of doctors' licenses to practice created - originals supplied to the Secretary of State as part of the registration of 'professional associations.'
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID
TITLE	Records Requests
DESCRIPTION
RETENTION	005 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0024-105
TITLE	Renewal Records
DESCRIPTION	Completed applications and other documents related to the periodic renewal of individual licenses to practice the various healing arts.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0026-105
TITLE	Resident Certificate Files
DESCRIPTION	Documents related to the issuance of temporary permits issued to medical doctors to practice in residency: applications, copies of transcripts and diplomas, correspondence, photographs, etc.
RETENTION	030 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

New search