Kansas Records Retention Schedules

12 Schedule Entries Found:

Agency Number: 122-001
Citizens' Utility Ratepayer Board

SERIES ID	0001-122
TITLE	Administrative Files
DESCRIPTION	Policy statements, board meeting minutes and agendas, reports, memoranda, and correspondence that state or form the basis for policy, set precedent, or record important events in the operational and organization history of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0010-122
TITLE	Attorney Working Files
DESCRIPTION	Working papers used or prepared by staff attorneys in utility cases.
RETENTION	See Comments
COMMENTS	Retain 2 years after final order, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(25)
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0004-122
TITLE	Clippings Files
DESCRIPTION	Magazine and newspaper articles relating to CURB maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain original clippings until photocopied and summaries created, then destroy. Retain photocopied clippings until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-07-14
K.A.R. NUMBER	53-2-101

SERIES ID	0012-122
TITLE	Consultant Contracts and Bid Records
DESCRIPTION	Bid requests, consultants' submissions, final contracts, and other documents relating to the Citizens' Utility Ratepayer Board's efforts to contract with consultants to perform services in utility cases.
RETENTION	See Comments
COMMENTS	Retain records for 5 fiscal years, then destroy. Retain contracts until expiration of the agreement plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0005-122
TITLE	Consultants Cross Reference File
DESCRIPTION	Card file arranged by consultant name containing summary data about the services provided by consultants hired by CURB: case worked on, amount paid for services, docket number.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-07-14
K.A.R. NUMBER	53-2-101

SERIES ID	0013-122
TITLE	Consumer Advocate Organizations Files
DESCRIPTION	Copies of correspondence, conference literature, publications and other materials concerning the National Association of State Utility Advocates and other organizations of interest to the Citizens' Utility Ratepayer Board.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0002-122
TITLE	Correspondence - Routine
DESCRIPTION	Copies of routine, not case-related, correspondence and memoranda received and sent by Citizens' Utitlity Ratepayer Board staff and attorneys.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(14)
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0006-122
TITLE	Court Files
DESCRIPTION	Petitions for review, pleadings, briefs, transcripts, and other documents relating to any court proceedings involving the Citizens' Utility Ratepayer Board.
RETENTION	See Comments
COMMENTS	Retain 2 calendar years after case is closed, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0008-122
TITLE	Legislative Relations Files
DESCRIPTION	Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, and other miscellaneous documents related to various legislative activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-07-14
K.A.R. NUMBER	53-2-101

SERIES ID	0009-122
TITLE	News Releases
DESCRIPTION	Public information issued to the news media.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-07-14
K.A.R. NUMBER	53-2-101

SERIES ID	0003-122
TITLE	State Corporation Commission (SCC) Docket Filings
DESCRIPTION	Copies of pleadings, testimony, orders, transcripts, public hearing documents, correspondence, discovery, and other documents related to the agency's participation in utility cases filed with the State Corporation Commission.
RETENTION	See Comments
COMMENTS	Retain until docket is closed and no longer useful, then destroy. Original pleadings, testimony, orders, transcripts, and public hearing documents are microfilmed and maintained by the SCC. Discovery documents may be returned to utility or destroyed, as directed by Protective Orders issued by the SCC.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0015-122
TITLE	Working Papers - Consultants
DESCRIPTION	Correspondence, research and reference materials, and other documents relating to the work performed by Citizens' Utility Ratepayer Board consultants on utility cases.
RETENTION	See Comments
COMMENTS	Retain until docket is closed and no longer useful or as directed by Protective Orders issued by the State Corporation Commission, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 66-1220a & K.S.A. 45-221(a)(1)(2)
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

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