Kansas Records Retention Schedules

16 Schedule Entries Found:

Agency Number: 149-001
Kansas State Board of Cosmetology

SERIES ID	0001-149
TITLE	Auditors Reports
DESCRIPTION	Reports used to audit the new, renewal, and delinquent licenses.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0002-149
TITLE	Bad Check Files
DESCRIPTION	Documents relating to bad checks received by the Board of Cosmetology for cosmetology licenses and includes returned checks and correspondence.
RETENTION	See Comments
COMMENTS	Retain until check is made good, then destroy after 3 fiscal years.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0003-149
TITLE	Beauty Shop License Stubs
DESCRIPTION	Receipts kept for auditing purpose to prove to whom the license was issued and for what purpose and includes name, address, and license number.
RETENTION	003 fisc yrs
COMMENTS	Obsolete series - different format.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0004-149
TITLE	Closed Schools Files
DESCRIPTION	Documents relating to beauty schools that have closed for one reason or another.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0013-149
TITLE	Closed Shops Card File
DESCRIPTION	Cards listing beauty shops no longer in business maintained for convenience of reference.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0005-149
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0006-149
TITLE	Employee Personnel Files
DESCRIPTION	Documents associated with employment of specific personnel: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0007-149
TITLE	Exam Schedules
DESCRIPTION	Lists of students scheduled to take cosmetology examinations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0008-149
TITLE	Inspection Reports
DESCRIPTION	Reports of inspections made by the Board of Cosmetology of beauty shops made yearly or the sale or transfer of license and includes name, address, general inspection, remarks.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0014-149
TITLE	License Cards - Ceased
DESCRIPTION	Cards containing summary data on individuals who have not renewed their cosmetology license that are maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain in office 5 calendar years, transfer to the records center for 5 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0001-159
TITLE	License Cards - Deceased
DESCRIPTION	Cards containing summary data on individuals issued a cosmetology license who are now deceased that are maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain in office 2 calendar years, transfer to the records center for 8 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0015-149
TITLE	Licensing Files
DESCRIPTION	Applications and supporting documentation submitted to the Board of Cosmetology by individuals seeking a license to practice cosmetology in the state.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years after applicant fails to renew or is deceased, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0009-149
TITLE	Minutes
DESCRIPTION	Proceedings of regular or special meetings of the Board of Cosmetology.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0010-149
TITLE	Monthly Posting Summary
DESCRIPTION	Lists used to keep track of who paid for new, renewal or delinquent licenses.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

SERIES ID	0012-149
TITLE	Name Changes Register
DESCRIPTION	Log listing name changes for licensed cosmetologists maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0011-149
TITLE	Test Scores
DESCRIPTION	Statistical printout of applicants tested for license.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1991-04-18
K.A.R. NUMBER	53-2-088

New search