Kansas Records Retention Schedules

23 Schedule Entries Found:

Agency Number: 234-001
State Fire Marshal
Administrative Services

SERIES ID	0002-234
TITLE	Fire Investigator Licensing Files
DESCRIPTION	Application and supporting documentation relating to the certification process for a Fire Investigator I or II.
RETENTION	See Comments
COMMENTS	Retain current and previous years active in office while certified. If not recertified, retain 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC subsection 552a
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0003-234
TITLE	Firefighter I and II Recognition Certificate Files
DESCRIPTION	Records documenting a firefighter has been instructed and/or completed recognition as a Firefighter I or II.
RETENTION	See Comments
COMMENTS	Retain paper and electronic format until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC subsection 552a
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0001-234
TITLE	Investigation Files
DESCRIPTION	Records concerning the investigation of suspicious fires: reports, witness lists, photographs, audio-visual tapes, transcripts, statements, etc.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	KSA 22-4707
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0004-234
TITLE	Kansas Burn Injury Reporting System (KBIRS)
DESCRIPTION	Burn reports sent to State Fire Marshal relating to injuries requiring hospitalization.
RETENTION	See Comments
COMMENTS	Retain either electronic or paper format 5 calendar years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552a
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0005-234
TITLE	Kansas Fire Incident Reporting System (KFIRS)
DESCRIPTION	Carbon copies or electronic format of KFIRS form submitted by a local fire district indicating fire causal, damage, and fire department response.
RETENTION	See Comments
COMMENTS	Retain either electronic or paper format 5 calendar years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0006-234
TITLE	Kansas Insurance Loss Reporting System (KILRS)
DESCRIPTION	Carbon copies or electronic format of KILRS form submitted by insurance companies indicating individual fire cause and loss in excess of $500.
RETENTION	See Comments
COMMENTS	Retain either electronic or paper format 5 calendar years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 234-002
State Fire Marshal
Fire Prevention Division

SERIES ID	0007-234
TITLE	Bottle Rocket Wholesaler Registration
DESCRIPTION	Applications and supporting documentation relating to wholesalers applying to sell bottle rockets.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0008-234
TITLE	Building and Fire Protection Elements Plan Reviews
DESCRIPTION	Code footprints, fire alarm or sprinkler/suppression design review package and supporting documents submitted to the State Fire Marshal to determine compliance with fire prevention standards.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years, then transfer code footprint and compensatory measure if applicable to Facility Inspection/Enforcement Files and retain accordingly, destroy remainder.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2004-04-08
K.A.R. NUMBER	53-2-138

SERIES ID	0016-234
TITLE	Bulk Fuels and LP Gas Plants Review Files
DESCRIPTION	Applications, diagrams, and plans associated with new, existing, and modified bulk fuel and LP gas facilities which are used to ensure compliance with existing statutes and regulations.
RETENTION	005 cldr yrs
COMMENTS	Retain paper format 5 calendar years then destroy, retain electronic format until no longer useful then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-10-17
K.A.R. NUMBER	53-2-132

SERIES ID	0009-234
TITLE	Facility Inspection Enforcement Files
DESCRIPTION	Documents and photographs relating to State Fire Marshal inspections and enforcement of codes.
RETENTION	See comments
COMMENTS	Retain 5 calendar years, then retain approvals, code footprint, compensatory measure if applicable, final action, and floor diagrams, and destroy remainder. Retain 10 calendar years then transfer to Archives. Federally funded health care facilities inspections are convenience copy only, KDHE has the record copy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0010-234
TITLE	Fire Protection Systems Licenses
DESCRIPTION	Applications and supporting documentation required for the licensing process for fire protection providers.
RETENTION	006 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted.
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0011-234
TITLE	Fireworks Operators Licenses
DESCRIPTION	Applications and supporting documentation required for the licensing process for fireworks operators.
RETENTION	See comments
COMMENTS	Retain 4 calendar years active in office, 8 calendar years inactive in office storage, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	5 USC subsection 552a
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0017-234
TITLE	Prevention Investigation Files
DESCRIPTION	Follow-ups and supporting documentation relating to fire prevention complaint investigations on facilities, licensed businesses, or individuals.
RETENTION	See comments
COMMENTS	Retain until investigation is complete, then transfer final action documents to Facility Inspection/Enforcement Files and retain accordingly. Retain other documents for 1 calendar year, then destroy. Retain electronic format until no longer useful then destroy.
DISPOSITION	See Comments
RESTRICTIONS	5 USC 552(a)
APPROVED	2002-10-17
K.A.R. NUMBER	53-2-132

Agency Number: 234-003
State Fire Marshal
Investigation Division

SERIES ID	0012-234
TITLE	Certified Investigator Files
DESCRIPTION	Fire reports sent to State Fire Marshal crediting an investigator for working on a fire.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to Investigation Files and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	5 USC subsection 552a
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0013-234
TITLE	Explosive Licensing Files
DESCRIPTION	Applications and supporting documentation relating to permits issued for use of explosives, blasters, and storage sites.
RETENTION	See Comments
COMMENTS	Retain until non-renewed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC subsection 552a
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0014-234
TITLE	Investigation Files
DESCRIPTION	Reports, witness lists, photographs, audio-visual tapes, transcripts, statements, etc. relating to the investigation of suspicious fires.
RETENTION	010 cldr yrs
COMMENTS	Retain electronic format until no longer useful.
DISPOSITION	Archives
RESTRICTIONS	KSA 22-4707
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0015-234
TITLE	Investigator Training Records
DESCRIPTION	Records of classes investigators have taught and taken as required for certification including credits sent to KS Law Enforcement Training Center.
RETENTION	See comments
COMMENTS	Retain active in office while employed, then transfer to Employee Personnel File. See also Employee Training Records.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted.
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

Agency Number: 234-004
State Fire Marshal
Hazardous Materials Response Program
Hazardous Materials Response Program

SERIES ID	0023-234
TITLE	Applications to Become a Hazardous Materials Team--Approved
DESCRIPTION	Documents submitted by a prospective hazardous materials team in order to gain approved status, where approval has been given. Documents may include: geographic location, deployment and response time, team membership, equipment and vehicles, capabilities and experience, emergency pre-planning, and insurance.
RETENTION	See comments
COMMENTS	Place in Hazardous Materials Team Files. See Hazardous Materials Team Files.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0022-234
TITLE	Applications to Become a Hazardous Materials Team--Not Approved
DESCRIPTION	Documents submitted by a prospective hazardous materials team in order to gain approved status, where approval has not been given. Documents may include: geographic location, deployment and response time, team membership, equipment and vehicles, capabilities and experience, emergency pre-planning, and insurance.
RETENTION	See comments
COMMENTS	Place in Hazardous Materials Team Files. See Hazardous Materials Team Files.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0021-234
TITLE	Hazardous Materials Operations and Awareness Recognition Files
DESCRIPTION	Records documenting a firefighter has been instructed and/or completed recognition in hazardous materials operations or awareness.
RETENTION	See comments
COMMENTS	Keep until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552(a), KSA 45-221(9)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0020-234
TITLE	Hazardous Materials Team Files
DESCRIPTION	Files that contain applications to become a hazardous materials team, completed incident response packets, correspondence, and other related documents.
RETENTION	See comments
COMMENTS	Retain all items related to approved teams permanently in office storage. Retain all items related to not-approved teams until no longer useful, then destroy.
DISPOSITION	See comments
RESTRICTIONS	5 USC 552(a)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0019-234
TITLE	Incident Response Packet
DESCRIPTION	Documents submitted by hazardous response teams providing complete and accurate reporting of hazardous materials emergency response activities for the purpose of incident documentation and cost recovery. Documents may include: team leader worksheet, team action plan, post incident critique, incident status summary, responsible party information, site safety and health plan worksheet, incident expenditure report, etc.
RETENTION	Permanent
COMMENTS	Place in Hazardous Materials Team Files. See Hazardous Materials Team Files.
DISPOSITION	Office Storage
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0018-234
TITLE	Standard Operating Guidelines
DESCRIPTION	Instructions providing hazardous materials teams with a uniform method of providing accurate and complete reporting of hazardous materials emergency response activities for the purpose of incident documentation and cost recovery.
RETENTION	See comments
COMMENTS	Keep until superseded, then retain one copy permanently, destroy remainder.
DISPOSITION	Office Storage
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

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