Kansas Records Retention Schedules

513 Schedule Entries Found:

Agency Number: 264-001
Department of Health and Environment
Communications

SERIES ID	0521-264
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Supersedes general schedule.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0518-264
TITLE	Correspondence - Routine
DESCRIPTION	Log recording the secretary's referral of correspondence and information requests to the staff member responsible for making a response.
RETENTION	002 fisc yrs
COMMENTS	Supersedes general schedule.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-103

SERIES ID	0525-264
TITLE	Employee Position Descriptions - Office Copies
DESCRIPTION	Copies of formal descriptions of duties and other characteristics of particular employment positions: DA forms 281-2 and supporting documents maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0141-264
TITLE	Photographic and Video Materials
DESCRIPTION	Photo-prints, negatives, slides, films, and video tapes including: newsletters, educational information, and documentation of agency activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0142-264
TITLE	Press Releases
DESCRIPTION	Public information issued to the news media including: news releases, "fact sheet," and "tips sheet," containing information on health and environmental issues, concerns, and updates from the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0534-264
TITLE	Purchasing Records - Office Copies
DESCRIPTION	Copies of documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-102

SERIES ID	0535-264
TITLE	Rules and Regulations Adoption Process Files
DESCRIPTION	Economic impact statements, public hearing records, hearing officer reports and other documentation relating to revisions of administrative regulations as required by statute.
RETENTION	See Comments
COMMENTS	Retain until published plus 3 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1994-10-13
K.A.R. NUMBER	53-2-103

SERIES ID	0145-264
TITLE	Telecommunications Logs
DESCRIPTION	Incoming and outgoing telephone calls, and visitors to the agency including: names of reporters, business colleagues, general public, numbers, addresses and information of above person.
RETENTION	6 months
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-001
Department of Health and Environment
Communications
Comptroller, Office of the

SERIES ID	0002-264
TITLE	Aid to Counties Program Audit Reports
DESCRIPTION	Reports (copies) of audits performed on local health agencies related to the Aid to Counties Program.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0003-264
TITLE	Aid to Counties Program Records
DESCRIPTION	Documents regarding various public health programs administered by local health departments, funded by federal grants, and monitored by KDHE: correspondence, reports, contracts, budgets, grants, etc.
RETENTION	005 fisc yrs
COMMENTS	Includes sub-series: Maternity-Infant Care, Maternal & Child Health, General Health Service, Miscellaneous Adult-Child Care, Dental, Migrant, Hyper-Tension Screening, & Family Planning.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0004-264
TITLE	Batch Transmittal Forms
DESCRIPTION	Copies of DA forms 199 (Central Accounting System Batch Transmittal) used to transmit vouchers to Division of Accounts and Reports.
RETENTION	See Comments
COMMENTS	Retain until applicable warrants are received, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0005-264
TITLE	Bond Fund Accounts Audit Reports
DESCRIPTION	Audit reports prepared by independent certified public accountants regarding bank accounts related to municipal sewer construction revenue bonds held by the agency.
RETENTION	See Comments
COMMENTS	Retain entire series until 1998, then transfer in entirety to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0006-264
TITLE	Bond Fund Files
DESCRIPTION	Wide variety of documents related to the municipal sewer system construction bond program: reports, correspondence, receipt vouchers, notes, etc.
RETENTION	See Comments
COMMENTS	Retain entire series until 1998, then transfer in entirety to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0007-264
TITLE	Bond Fund Ledger
DESCRIPTION	Record of accounts related to revenue bonds for municipal sewer system construction held by the agency.
RETENTION	See Comments
COMMENTS	Retain entire series until 1998, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0008-264
TITLE	Bond Fund Statements
DESCRIPTION	Bank statements for accounts related to municipal sewer construction revenue bonds.
RETENTION	See Comments
COMMENTS	Retain entire series until 1998, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0009-264
TITLE	Budget Change Journal Vouchers
DESCRIPTION	Documents entitled "Journal Entry" used to effect internal fund transfers from account to account.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0010-264
TITLE	Budget Management Files - Payroll
DESCRIPTION	Documents related to payroll aspects of agency budget and the management thereof: copies of the budget, procedures, correspondence, etc.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0011-264
TITLE	Budget Preparation and Management Files
DESCRIPTION	Copies and/or originals of procedures, memoranda, letters, circulars, forms, reports, and notes regarding budget preparation and management.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0013-264
TITLE	Budgets - Annual
DESCRIPTION	Documents related to annual submission of budget to the legislature: DA forms 400, 404, 406, 410, 416, and other materials including organizational charts, budget appeals, and supplemental requests.
RETENTION	See Comments
COMMENTS	Retain permanently in office or transfer to archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0016-264
TITLE	Cash Slips or Tickets
DESCRIPTION	Adding machine tapes with slips marked "Cash" attached - record of daily cash receipts by the agency.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0017-264
TITLE	Contract Encumbrances Register
DESCRIPTION	Hand-written registers of all funds encumbered by contracts.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0018-264
TITLE	Contracts - Health Service Grant
DESCRIPTION	Contracts between the agency and county health departments or other local public health agencies and supporting materials related to health service operations funded by KDHE administered grants.
RETENTION	See Comments
COMMENTS	Retain until contract expiration plus 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0020-264
TITLE	County Affidavit Inventory Records
DESCRIPTION	Records of capital equipment purchases by county health service organizations using KDHE administered grant funds - includes form "Equipment Items Purchased by Counties" for each such purchase.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0021-264
TITLE	Division of Environment Information Files
DESCRIPTION	Copies of various documents and notes related to the Division of the Environment finances - used for reference.
RETENTION	See Comments
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0023-264
TITLE	Emergency Medical Services Program Grant Applications
DESCRIPTION	Applications by local health agencies for federal grants to fund emergency medical services programs - includes complete operational and financial information about proposed programs.
RETENTION	See Comments
COMMENTS	This program now administered by the Office of Emergency Preparedness. Obsolete records series, transfer to archives immediately.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0024-264
TITLE	Employee Identification Card Information Files
DESCRIPTION	Documents recording physical descriptions and other pertinent information regarding individual employees for use in issuance of agency identification cards.
RETENTION	currt
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0027-264
TITLE	Environment Effort Report
DESCRIPTION	Records of time spent by Division of the Environment employees working on federal grant projects.
RETENTION	005 fisc yrs
COMMENTS	DO NOT IMPLEMENT THIS SCHEDULE FOR RECORDS REQUIRED FOR PENDING COURT ACTIONS FOR COST RECOVERY UNTIL SUCH ACTION IS COMPLETED.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0028-264
TITLE	Federal Grant Programs Control and Reference Files
DESCRIPTION	Wide range of documents related to federal funded health and environment programs administered by KDHE: budgets, vouchers, reports, plans, correspondence, journals, ledgers, procedures, etc.
RETENTION	015 fisc yrs
COMMENTS	Earlier records from this series have been transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0029-264
TITLE	Five Year Plan - FY 1978-82
DESCRIPTION	Planning document outlying mission, goals, and objectives of the agency, as wells proposals for its implementation and resources required to meet those goals.
RETENTION	See Comments
COMMENTS	Retain permanently at agency or transfer to archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0030-264
TITLE	Gas and Oil Purchase in Kansas - Monthly Reports of
DESCRIPTION	Reports submitted to KDHE by initial purchasers (wholesalers) of gas and oil for the purpose of tax assessments - includes name of purchaser, date, quantity purchased, and tax assessed and paid.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0031-264
TITLE	General Accounting Data Base
DESCRIPTION	Computer data base program and records reflective of all fiscal office operations: includes comprehensive financial information for entire agency.
RETENTION	See Comments
COMMENTS	Data that is 5 fiscal years old shall be removed from active data base and placed in archival storage tapes. These shall be retained additional 5 fiscal years and then transferred to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0032-264
TITLE	Health Care Cost Study Records
DESCRIPTION	Wide variety of documents used to create periodic publication "Health Care Cost Flow Study": correspondence, reports, notes, statistics, etc.
RETENTION	010 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0033-264
TITLE	Inter-Fund Order - Transfer Vouchers
DESCRIPTION	Copies of DA form 102 used to document transfers of funds to other state agencies.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0034-264
TITLE	Inventory Memoranda
DESCRIPTION	Copies of memoranda sent to KDHE subordinate organizations instructing them to place inventory decals on new equipments.
RETENTION	002 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0036-264
TITLE	Inventory Report Cards
DESCRIPTION	Records of all inventory acquisitions and disposals - one keypunch card maintained for each item on inventory - used to generate computer reports.
RETENTION	See Comments
COMMENTS	Retain individual cards until items associated with them are disposed of or information has been entered into computer database and cards are no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0042-264
TITLE	Occupational Health Program Financial Records
DESCRIPTION	Wide variety of documents related to occupational health programs administered by KDHE and preparation of financial reports per federal requirements thereof: correspondence, reports, statistics, etc.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0045-264
TITLE	Oil and Gas Fee Fund Program Budget Preparation and Control Records
DESCRIPTION	Documents related to the Oil and Gas Fee Fund Program's budget: correspondence, computer reports, budget requests, program plans, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0047-264
TITLE	Payroll Cards
DESCRIPTION	Record of monthly pay and payroll deductions of individual agency employees.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0048-264
TITLE	Payroll Ledgers
DESCRIPTION	Handwritten ledgers of payroll transactions used to verify and reconcile payroll accounts.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0050-264
TITLE	Personnel Payroll Inventory Reports
DESCRIPTION	Periodic computer listings of employees, their payroll ranges and steps, types of positions, SSN's, percentages of time worked in various functions, and KIPPS numbers.
RETENTION	currt
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0059-264
TITLE	Reading Files
DESCRIPTION	Correspondence files maintained for quick reference by Comptroller and other executives regarding entire range of agency's financial matters.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0062-264
TITLE	State Finance Council Files
DESCRIPTION	Documents and copies of documents regarding agency requests to the State Finance Council for increased budget expenditures authorizations.
RETENTION	006 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0063-264
TITLE	Supplemental Salary Request Records
DESCRIPTION	Copies of DA forms 403 (Summary of Supplemental Salaries) and 413 (Supplemental Salaries Budget Requests) used to request additional payroll funds to reflect changes made in the budget by legislature.
RETENTION	004 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0066-264
TITLE	Vehicles Personal Usage Statements
DESCRIPTION	Documents (Statement of Personal Usage for State Provided Vehicles) used to report non-official use of vehicles to the Internal Revenue Service
RETENTION	004 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0067-264
TITLE	Vouchers - Journal
DESCRIPTION	Register of all vouchers generated by the agency.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0068-264
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of vouchers used to fund purchases for county agencies under the Aid to Counties Program. Includes small file of correspondence from auditors seeking confirmation of vouchers issued.
RETENTION	005 fisc yrs
COMMENTS	Copies also found in "Vouchers" series (q.v.).
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0060-264
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of DA forms 3 (Receipts Vouchers) and 120 (Interfund Order - Transfer Vouchers) used to record receipts of funds and then transfer them to agency accounts via Division of Accounts and Reports.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0069-264
TITLE	Women, Infants, and Children Program - Cleared Check File Listing
DESCRIPTION	Monthly computer report listing all cashed checks issued under the federal WIC (food issue) program to participating food suppliers.
RETENTION	006 fisc yrs
COMMENTS	Record now maintained on computer output microfiche.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0070-264
TITLE	Women, Infants, and Children Program - Open Check File Listing
DESCRIPTION	Monthly computer report listing all uncashed checks issued under the federal WIC (food issue) program to participating food suppliers and grocers.
RETENTION	006 fisc yrs
COMMENTS	Record now maintained on computer output microfiche.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

SERIES ID	0071-264
TITLE	Women, Infants, and Children Program - Subject Files
DESCRIPTION	Reference materials regarding the federal WIC (food issues) program: publications, reports, correspondence, and various financial documents.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-07-14
K.A.R. NUMBER	53-2-075

Agency Number: 264-001
Department of Health and Environment
Communications
General Services

SERIES ID	0075-264
TITLE	Director's Financial Records
DESCRIPTION	Variety of documents relating to financial operations of the office.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0076-264
TITLE	District Office Files
DESCRIPTION	Variety of documents relating to the operation of the district office.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0078-264
TITLE	Internal Program Evaluation
DESCRIPTION	Documents relating to the evaluations of various programs within the agency.
RETENTION	Permanent
COMMENTS
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-001
Department of Health and Environment
Communications
Legal Services

SERIES ID	0176-264
TITLE	Bureau Information Files
DESCRIPTION	Variety of documents dealing with information about specific bureaus in the department including: memoranda, letters, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0177-264
TITLE	Case Files
DESCRIPTION	Variety of documents relating to enforcement case files including: correspondence, pleadings, transcripts, pictures, attorney work papers, complaints, etc.
RETENTION	See Comments
COMMENTS	Retain 5 years after case is closed, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0180-264
TITLE	Subject Files
DESCRIPTION	Variety of documents related to legal issues affecting KDHE.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-001
Department of Health and Environment
Communications
Personnel Services

SERIES ID	0191-264
TITLE	Applications for Examinations Files
DESCRIPTION	Documents associated with applicants applying for examinations.
RETENTION	See Comments
COMMENTS	Retain 3 years from the last action or 4 calendar years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0192-264
TITLE	Employee Applicant Characteristic Survey Records
DESCRIPTION	Documents used for Equal Employment Opportunity review and statistical purposes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0195-264
TITLE	Employee Termination Index Cards
DESCRIPTION	Cards relating to the employment history of personnel including: date employed, name of employee, address, date of birth, citizen, sex, date of resignation or termination.
RETENTION	See Comments
COMMENTS	Retain until termination, then place in inactive card file and retain permanently.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0197-264
TITLE	Subject Files
DESCRIPTION	Variety of documents relating to the daily activities of the division including: training files, resource material, reports, correspondence, meetings, policy statements, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, the contact the archives for appraisal, if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-001
Department of Health and Environment
Communications
Secretary's Office

SERIES ID	0181-264
TITLE	Administrative Files
DESCRIPTION	Variety of documents detailing the administration of the department including: memos, letters, correspondence, budget, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0184-264
TITLE	Environment Administrative Files
DESCRIPTION	Variety of documents relating to the general files of the Environment division and bureaus.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0185-264
TITLE	Environment Case Files
DESCRIPTION	Departmental copies of environment case files dealing with general information on issues that are of concern to the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0186-264
TITLE	Federal/State Task Forces and Advocate Groups
DESCRIPTION	A variety of documents relating to the task forces on the state and federal level and the advocacy groups that have an impact on the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0187-264
TITLE	Health Administrative Files
DESCRIPTION	Variety of documents relating to general files on Health division and bureaus.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0188-264
TITLE	Health and Environment Case Files
DESCRIPTION	The Secretary's copies of documents of on-going case files including: information concerning cases, letters, attorney's notes, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0190-264
TITLE	Proposed Kansas Administrative Rules and Regulations
DESCRIPTION	Documents relating to new and proposed amendments to existing regulations that govern the agency including: proposed regulations, notices, economic impact statements, hearing officer's report, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation

SERIES ID	0413-264
TITLE	Subject Files
DESCRIPTION	Variety of documents relating to various subject matters in the department including: expired licenses, inspection reports, investigations, reports to federal agencies and working files.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Administration

SERIES ID	0408-264
TITLE	Current Working Files
DESCRIPTION	Documents used in the course of activities in the bureau including: reports, correspondence with federal agencies, issued papers, inventory sheets, legislation, memos, personnel actions, etc.
RETENTION	See Comments
COMMENTS	Retain until the end of the year following its generation and then refile to "Subject Files."
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Asbestos Control Section

SERIES ID	0446-264
TITLE	Asbestos Business License Files
DESCRIPTION	Documents used to verify and justify actions concerning initial and annual renewal licensing of businesses, as well as public agencies, to engage in asbestos abatement work.
RETENTION	See Comments
COMMENTS	Retain current year plus 5 after license has expired, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0447-264
TITLE	Asbestos Notification and Inspection Files
DESCRIPTION	Notification forms and project inspection documents for each licensed firm retained for use in responding to inquiries and for legal reviews.
RETENTION	See Comments
COMMENTS	Retain current year plus 5, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0448-264
TITLE	Asbestos Program Files
DESCRIPTION	Documents used to monitor programs and maintained for administrative and legal purposes and includes: respiratory protection, training policy and procedures, etc.
RETENTION	See Comments
COMMENTS	Retain current year plus 5, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0449-264
TITLE	Asbestos Worker Certification Files
DESCRIPTION	Documents used to verify and justify actions concerning initial and annual renewal of certification of persons as either asbestos abatement workers or supervisors.
RETENTION	See Comments
COMMENTS	Retain 6 years after certification has expired, then destroy. Retain unsuccessful applications 1 year, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	Portions per KSA 45-221(a)(3)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0451-264
TITLE	County Asbestos Records
DESCRIPTION	Documents related to the filing of project notifications records by private businesses which are not required to be licensed and are used for administrative/legal review purposes.
RETENTION	See Comments
COMMENTS	Retain current year plus 5, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0452-264
TITLE	Federal Asbestos Hazard Emergency Response Act Management Plans
DESCRIPTION	Copies of asbestos management plans that are required to be submitted to the agency by public and private schools under Federal law/regulation.
RETENTION	See Comments
COMMENTS	Retain 1 year after receiving copy. Contact the archives for sampling, the remainder destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Monitoring Section

SERIES ID	0417-264
TITLE	Air Emission Inventory Database System
DESCRIPTION	Computer database used to manage and reference information collected in the process of monitoring and enforcing air emission standards - information entered from "Air Emission Inventory Forms" (q.v.).
RETENTION	See Comments
COMMENTS	Retain annual backup tapes for 7 years, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	Portions per KSA 45-221(a)(1)
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0418-264
TITLE	Air Emission Inventory Master Reports
DESCRIPTION	Computer printouts of data input from the "Air Emission Inventory Forms" into the "Air Emission Inventory System Database."
RETENTION	001 cldr yr
COMMENTS	Destroy hard copy after copying onto microfiche.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0419-264
TITLE	Air Emissions Inventory Forms
DESCRIPTION	Completed forms listing basic information regarding industrial operations which emit particles into the air - used as input form for "Air Emissions Inventory Database System" (q.v.).
RETENTION	See Comments
COMMENTS	Destroy after input into EIS database or interfile with the "Industrial Source Air Emission Permit Files" (q.v.) and retain with that record. See also "Air Emission Inventory Master Reports."
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0420-264
TITLE	Air Quality Program - Annual Inspection Master List
DESCRIPTION	Computer index to "Industrial Source Air Emission Permit Files" (q.v.).
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with "Industrial Source Emission Permit Records" (q.v.).
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Operating Construction and Compliance Section

SERIES ID	0421-264
TITLE	Airport Air Quality Assessment Files
DESCRIPTION	Documents related to air emissions at airports and resulting air quality: correspondence, reports, maps, and miscellaneous supporting documents.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0422-264
TITLE	Annual Inspection Administration Records
DESCRIPTION	Routine documents related to the administration of the annual air quality inspections program.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0423-264
TITLE	Cities Air Quality Files
DESCRIPTION	Records related to general and specific air quality issues in individual Kansas cities: correspondence, publications, grant applications, reports, etc.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0424-264
TITLE	County Air Quality Files
DESCRIPTION	Records related to general and specific air quality issues in individual Kansas counties: correspondence, publications, reports, etc.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0425-264
TITLE	Highway Project Air Quality Assessment Records
DESCRIPTION	Records concerning the assessment of highway construction projects and their impact upon air quality: correspondence, reports, maps, and supporting documents.
RETENTION	003 cldr yrs
COMMENTS	A.k.a. "State Highway Commission" files.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0426-264
TITLE	Incinerator Inspection Records
DESCRIPTION	Documents regarding inspections of incinerators particle emissions into the atmosphere and enforcement activities thereof: correspondence, inspection forms, and miscellaneous supporting documents.
RETENTION	See Comments
COMMENTS	Retain until inactive plus 3 years, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0427-264
TITLE	Industrial Source Air Emission Permit Files
DESCRIPTION	Records regarding the application for and the approval/disapproval of permits to operate an industrial facility which emits particles into the atmosphere at a rate greater than 10 tons per year.
RETENTION	See Comments
COMMENTS	Retain until associated facility has been inactive for 3 years, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	Portions per KSA 45-221(a)(1)
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0428-264
TITLE	Low-Level Air Emissions Source Files
DESCRIPTION	Records related to inspection and monitoring of facilities emitting particles into the air at a rate of less than 10 tons per year: correspondence, reports, inventory forms, violation notices, etc.
RETENTION	See Comments
COMMENTS	Retain until facility has been inactive for 3 years, then transfer to archives. A.k.a. "PAL Files."
DISPOSITION	Archives
RESTRICTIONS	Portions per KSA 45-221(a)(1)
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0429-264
TITLE	Monthly Violation Reports
DESCRIPTION	Monthly summaries of air quality enforcement activities.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0430-264
TITLE	Open Burning Permit Files
DESCRIPTION	Documents related to requests for permits to perform open burnings, to the review of those requests, and to the enforcement of associated laws and regulations.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0431-264
TITLE	Orders
DESCRIPTION	Administrative orders issued to air emitting facilities directing them to comply with regulations and statutes.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0432-264
TITLE	Record Logs
DESCRIPTION	Registers of various section activities related to air quality assessment and enforcement: Order Logs, Complaint Logs, New Plant Logs, Oil Spill Logs, Report Notice Mailing Logs, and Source Test Logs.
RETENTION	003 cldr yrs
COMMENTS	Will require some purging by archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0433-264
TITLE	Reporting Notice Records
DESCRIPTION	Records related to the notifying of air emitting facility owners regarding statutory and regulatory reporting requirements.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0434-264
TITLE	State Administration Files
DESCRIPTION	Records related to the formulation and implementation of various air quality regulations: correspondence, reports, copies of regulations, publications, minutes, proceedings, maps, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0435-264
TITLE	Variance and Regulation Hearing Records
DESCRIPTION	Records documenting public meetings held regarding requests by air emitting facilities for variances from air quality standards or concerning the adoption of air quality administrative regulations.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0436-264
TITLE	Visible Emission Inspector Certification Records
DESCRIPTION	Documents related to the training and certification of employees for observation and identification of visible air emissions (smoke): correspondence, examination sheets, certifications, etc.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Permitting Section

SERIES ID	0411-264
TITLE	Revision of Regulations Files
DESCRIPTION	Draft documents of hearing notes and public notices used to revise regulations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Radiation Section

SERIES ID	0624-264
TITLE	Central Interstate Low-Level Radioactive Waste Compact Files
DESCRIPTION	Correspondence, reports, newsclippings, etc. relating to compact formed by Kansas, Nebraska, Oklahoma, Arkansas, and Louisiana to manage and dispose of the five states' low-level radioactive waste.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0268-264
TITLE	Drinking Water Files
DESCRIPTION	Documents relating to the radiation portion of the state drinking water program.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0269-264
TITLE	Emergency Preparedness Files
DESCRIPTION	Documents generated by or relative to the department's radiological emergency preparedness and response program.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0270-264
TITLE	Environmental Surveillance Files
DESCRIPTION	Documents generated by or relative to the department's radiation environmental surveillance programs.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0272-264
TITLE	Investigation Files
DESCRIPTION	Documents relating to investigations of accidents, incidents, or complaints involving radioactive materials or radiation conducted by Radiation Program staff.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0409-264
TITLE	Liaison Officer Network Files
DESCRIPTION	Documents provided to the chief of the radiation control section related to the NRC actions at Wolf Creek Nuclear Station and the "no significant impact" determinations of NRC license actions at W.C.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. This information is available at the public information centers in Burlington, Washington, Washburn University and others.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0273-264
TITLE	Low Level Radiation Waste (LLRW) Files
DESCRIPTION	Documents relating to low level radiation waste and in particular, Kansas' activities relative to the Central Interstate Low Level Radiation Waste Compact Commission.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0274-264
TITLE	Radiation Files
DESCRIPTION	Documents generated by or relative to the Program's radon activities including: correspondence, guidance, survey results, investigation reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0410-264
TITLE	Radioactive Materials License Files
DESCRIPTION	Documents relating to the radioactive material license applications, approval/denial forms, inspection reports, and compliance records.
RETENTION	See Comments
COMMENTS	Retain 1 year after license is closed, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0412-264
TITLE	Small Hospital Question and Answer Survey
DESCRIPTION	Documents used to determine the methods used by small hospitals in operating the x-ray equipment.
RETENTION	002 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0275-264
TITLE	Staff Health and Safety Files
DESCRIPTION	Documents relating to the occupational safety and health of Radiation Program staff.
RETENTION	Permanent
COMMENTS
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0276-264
TITLE	Training Files
DESCRIPTION	Documents relating to the radiation program training activities and staff training.
RETENTION	Permanent
COMMENTS
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0277-264
TITLE	Transportation Files
DESCRIPTION	Documents generated by or relative to the transportation of radiation materials in Kansas.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0414-264
TITLE	Transportation Survey 1986
DESCRIPTION	Transportation survey of radioactive materials moved in and through the state of Kansas and used to evaluate the radiation risk of transportation.
RETENTION	See Comments
COMMENTS	Retain until updated and no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0416-264
TITLE	X-Ray Registration and Inspection Files
DESCRIPTION	Documents relating to the registration files and the inspection reports for all possessors and users of x-ray or ionizing radiation producing devices.
RETENTION	See Comments
COMMENTS	Retain until the registrant disposes of the devices then refile in "Subject Files."
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Right to Know Section

SERIES ID	0389-264
TITLE	Compliance and Enforcement Files
DESCRIPTION	Documents relating to the emergency planning and right to know program regarding hazardous substances including: compliance inquiry, notice of inspection, enforcement actions, administrative hearing.
RETENTION	See Comments
COMMENTS	Retain 10 years after case is closed, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 65-5701
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0390-264
TITLE	Confidential Location Files
DESCRIPTION	Restricted information regarding the location of hazardous substances within industrial and commercial facilities.
RETENTION	See Comments
COMMENTS	Retain in conjunction with associated record in the "Hazardous Substances Facilities Reporting Files" (q.v.)
DISPOSITION	See Comments
RESTRICTIONS	SUPERFUND, TITLE III, SEC. 312
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0391-264
TITLE	County Emergency Planning Committee Files
DESCRIPTION	Documents concerning Emergency Planning Committees in each Kansas county: lists of members, correspondence, proceedings, and other supporting materials.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0392-264
TITLE	Hazardous Substance Facilities Reporting Files
DESCRIPTION	Documents resulting from the required reporting of the production, use, or storage of hazardous substance (e.g.. chemicals) by industrial or commercial facilities under Federal statute.
RETENTION	010 cldr yrs
COMMENTS	Includes reports required by Sections 302, 304, 311, 312, and 313 of the Superfund Amendments and Reauthorization Acts of 1986, Title III. See also "Material Safety Data Sheets."
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0393-264
TITLE	Interstate Cooperative Program Files
DESCRIPTION	Correspondence and supporting documents concerning efforts aimed at increasing interstate cooperation between Right to Know Program agencies.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0394-264
TITLE	Master Database
DESCRIPTION	Database under design to combine information from all aspects of sections reporting (Series 302-311) and will inter-link with the U.S. Environmental Protection Agency system.
RETENTION	See Comments
COMMENTS	Retain permanently or transfer to the archives when no longer useful.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0395-264
TITLE	Material Safety Data Sheets
DESCRIPTION	Completed forms reporting the existence and characteristics of hazardous substances produced by industrial/commercial facilities as required by federal law. Also includes some supporting materials.
RETENTION	See Comments
COMMENTS	Retain individual MSDS forms until superseded by new ones or until made obsolete by discontinuance of product line plus 5 calendar years, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0396-264
TITLE	Non-Reportable Facilities Files
DESCRIPTION	Documents mistakenly submitted by facilities not required by the law to report their operations in regard to the Right to Know Program.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0397-264
TITLE	Original Publications File
DESCRIPTION	Master copies of handouts and publications produced by the office.
RETENTION	See Comments
COMMENTS	Retain until obsolete, then transfer to "Program Management Files."
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0398-264
TITLE	Program Management Files
DESCRIPTION	Wide variety of documents related to general administration of the Right to Know Program: financial records, personnel records, travel records, etc.
RETENTION	See Comments
COMMENTS	Retain portions in accord with the general schedule, contact archives for appraisal in regard to remainder.
DISPOSITION	See Comments
RESTRICTIONS	Portions per KSA 45-221(a)
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0399-264
TITLE	Trade Secrets Files
DESCRIPTION	Confidential trade secrets submitted by facilities in conjunction with reports required by federal law.
RETENTION	See Comments
COMMENTS	Retain in conjunction with associated records in "Hazardous Substances Facilities Reporting Files" (q.v.).
DISPOSITION	Archives
RESTRICTIONS	SUPERFUND, TITLE III, SEC. 312
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Enviornmental Field Services
Technical Services Section

SERIES ID	0662-264
TITLE	Whole Effluent Toxicity Tests
DESCRIPTION	Lab sheets, reports and memos relating to tests performed on waste water discharge effluent samples to ensure compliance with the established permit conditions.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Record copy maintained in Bureau of Water permit files.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services

SERIES ID	0674-264
TITLE	Cashier Deposit Vouchers
DESCRIPTION	Record of monies sent to the business office.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0680-264
TITLE	Working Files - Director
DESCRIPTION	Variety of documents relating to the activities of the director of the Office of Science and Support.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Data Support Section

SERIES ID	0615-264
TITLE	Data Requests
DESCRIPTION	Correspondence, memos, etc. related to formal and informal requests for water quality information stored on the EPA STORET computer system and/or the agency AS400 computer.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0660-264
TITLE	Fresh Water Mussels Distribution Data
DESCRIPTION	Documentation relating to the type and size of mussel samples collected at stream biological network sites to monitor toxicity levels.
RETENTION	See Comments
COMMENTS	Retain hard copy until data is transferred to the Kansas Biological System Data Base, then destroy. Retain PC database until data is transferred to the Kansas Biological System Data Base, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0606-264
TITLE	Graphics Files
DESCRIPTION	Hand and computer generated drawings, and other graphics material produced to support reports and presentations for other Division of Environment staff.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0616-264
TITLE	Kansas Water Data Base
DESCRIPTION	Ambient chemical water quality data gathered routinely and stored electronically to provide historical background information on water quality in Kansas.
RETENTION	See Comments
COMMENTS	Retain permanently. Data stored off-line should be refreshed periodically to ensure data integrity. All data should be migrated to new electronic information systems as needed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0622-264
TITLE	Kansas Water Quality Assessment Report (305(b) Report)
DESCRIPTION	Report submitted to the U.S. Environmental Protection Agency every two years summarizing water quality in Kansas and the state's efforts to monitor and regulate water quality.
RETENTION	See Comments
COMMENTS	Transfer 2 copies to the archives after production of the report. Transfer the remainder to the OSS library, retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0654-264
TITLE	Special Projects Files
DESCRIPTION	Lab reports, correspondence, draft reports, planning documents, etc. relating to investigations of specific discharges of environmental pollutants into water.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0618-264
TITLE	Working Files
DESCRIPTION	Reports, aggregate data, correspondence, etc., relating to a number of different studies and cooperative projects concerning the use of technology to generate and manage environmental data.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0619-264
TITLE	Working Files - Kansas Water Quality Assessment Report (305(b) Report)
DESCRIPTION	Water quality data and other information provided by KDHE staff which is used to prepare a report that is submitted to the EPA every two years as required by law.
RETENTION	See Comments
COMMENTS	Retain for 2 report cycles, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Public Advocate

SERIES ID	0608-264
TITLE	Pollution Prevention Award Files
DESCRIPTION	Applications and supporting documents relating to pollution prevention awards given annually to recognize private sector organizations' efforts throughout Kansas.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services

SERIES ID	0497-264
TITLE	Sample Station Water Year Data Files
DESCRIPTION	Computerized laboratory reports containing results of the analysis of water samples taken monthly from sampling stations: chemical, biological, and radiological data.
RETENTION	See Comments
COMMENTS	Retain until published in "Water Quality Data for Kansas," then destroy. This data is input into the EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section

SERIES ID	0689-264
TITLE	Aquatic Macro-Invertebrate Sample Identification Sheets
DESCRIPTION	Records of the contents of water samples taken from sampling stations as regards aquatic organisms according to laboratory analysis.
RETENTION	See Comments
COMMENTS	Retain until data is published in "Water Quality Data for Kansas," then destroy. This data is now input into EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0690-264
TITLE	Arkansas River Corridor Assessment Project Records
DESCRIPTION	Documents containing chemical, biological, and hydrological information on the Arkansas River and used to prepare a comprehensive analysis of the river's water quality.
RETENTION	See Comments
COMMENTS	Retain until publication of final report, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0691-264
TITLE	Bio-Screening Program Records
DESCRIPTION	Documents regarding the screening, analysis, and impact assessment of municipal and industrial waste water on aquatic life: correspondence, reports, notes, etc.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0464-264
TITLE	Budget Notebook
DESCRIPTION	Variety of documents used to prepare and manage section budget: correspondence, budget requests, procedures, policies, survey sheets, computer reports, etc.
RETENTION	See Comments
COMMENTS	Used largely for reference. Duplicative of records maintained in departmental comptroller's office. Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0465-264
TITLE	Chemical Analysis Data Sheets
DESCRIPTION	Computerized laboratory reports on results of chemical analyses of water samples.
RETENTION	See Comments
COMMENTS	Retain until data is published in "Water Quality Data for Kansas," then destroy. This data is also input into the EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0466-264
TITLE	Chlorophyll Test Results Records
DESCRIPTION	Worksheets used to plot results of tests for chlorophyll content in water samples.
RETENTION	See Comments
COMMENTS	This data is input into the EPA's STORET computer system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0468-264
TITLE	Clean Lakes Restoration Priority Data Sheets
DESCRIPTION	Surveys of physical features of lakes including general topography, drainage, ownership and other legal issues, water use, and miscellaneous information.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0474-264
TITLE	Correspondence - Routine
DESCRIPTION	Correspondence, reports, and other informational materials arranged by the week and routed through the office.
RETENTION	005 cldr yrs
COMMENTS	Includes copies of "Weekly Activity Reports."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-18
K.A.R. NUMBER	53-2-074

SERIES ID	0695-264
TITLE	Correspondence Assignment Log
DESCRIPTION	Record of correspondence assigned to employees for answer: date received, date due, date completed, description of action taken, person receiving assignment.
RETENTION	See Comments
COMMENTS	Retain until logbook is filled plus 1 calendar year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0476-264
TITLE	Environmental Protection Agency Policy Files
DESCRIPTION	Various documents which have been garnered from other records series and assembled together due to their informational content regarding EPA policies: reports, procedures, policies, correspondence.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0477-264
TITLE	Fish Tissue Advisory Files
DESCRIPTION	Records related to development of health advisory notices for issuance to the public concerning the consumption of fish: correspondence, press releases, maps, data sheets, reports, etc.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0479-264
TITLE	Geographic Information Database System
DESCRIPTION	Computerized mapping system used to provide geographic information for water quality assessment operations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer storage medium to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0480-264
TITLE	Groundwater Quality Monitoring Network Data Files
DESCRIPTION	Records related to the monitoring of groundwater quality at sampling sites: results of lab analyses, field measurement notes, sample collection notes.
RETENTION	010 cldr yrs
COMMENTS	This information also input into EPA STORET computer system. See also "Groundwater Quality Network Data Summaries."
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0481-264
TITLE	Groundwater Quality Network Data Summaries
DESCRIPTION	Computer reports of groundwater data from the EPA STORET computer system.
RETENTION	See Comments
COMMENTS	Retain until updated and no longer useful, then destroy. See "Groundwater Quality Monitoring Network Data Files."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0483-264
TITLE	Individual Water Quality Study Computer Reports
DESCRIPTION	Unique computer reports from the STORET system resulting from individual data manipulations and queries related to specific water quality problems.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then purge routine reports and file remainder with appropriate project records (see "Project Records - Central Files").
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0700-264
TITLE	Intensive Water Quality Survey Records
DESCRIPTION	Documents related to intensive surveys of specific water sources not normally monitored on a regular basis: correspondence, interim reports, field data sheets, notes, final reports, etc.
RETENTION	010 cldr yrs
COMMENTS	Data from these records are periodically summarized in published reports.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0701-264
TITLE	Inventory Management Files
DESCRIPTION	Copies of documents used to manage section property inventory: correspondence, computer reports, notes, procedures, etc.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory, then destroy. These records are generally duplicative of series maintained in the Office of the Comptroller.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0702-264
TITLE	Laboratory Equipment Operation and Maintenance Records
DESCRIPTION	Documents related to acquisition, use, and maintenance of laboratory equipment: manuals, warranties, correspondence, notes, etc.
RETENTION	See Comments
COMMENTS	Retain until associated equipment is disposed of, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0703-264
TITLE	Laboratory Quality Assurance/Control Certification Records
DESCRIPTION	Records of the certification of laboratory personnel to perform various laboratory activities and operations.
RETENTION	See Comments
COMMENTS	Retain until employee concerned ceases employment with section plus 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0704-264
TITLE	Laboratory Radioactive Materials License Records
DESCRIPTION	Documents related to the licensing of the section laboratory to handle and use certain radioactive materials - required by the Bureau of Radiation Control - license renewed every 2 years.
RETENTION	005 cldr yrs
COMMENTS	Retention period covers term of license plus 3 years following expiration.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0705-264
TITLE	Laboratory Sample Log Sheets
DESCRIPTION	Record of water samples submitted to the laboratory for analysis - used to track progress of sample.
RETENTION	003 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0706-264
TITLE	Lake Drinking Water Supply Quality Study Records
DESCRIPTION	Records related to the study of the quality of drinking water supplied from multiple-use lakes: correspondence, reports, data, notes, drafts, and reference materials.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0707-264
TITLE	Lake Sampling Unit Budget Management Records
DESCRIPTION	Statistics regarding operation of this unit for use in budget preparations and management: handwritten logs and charts of labor, travel, and other costs incurred.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0484-264
TITLE	Lake Water Quality Data Files
DESCRIPTION	Records regarding water quality for various lakes in Kansas: correspondence, data sheets, reports, publications, notes, maps, etc.
RETENTION	010 cldr yrs
COMMENTS	Much of this information is input into the EPA STORET computer system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0708-264
TITLE	Log of Publications Distributed
DESCRIPTION	Record of all publications distributed by the section.
RETENTION	004 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0661-264
TITLE	National Pollutant Discharge Elimination System (NPDES) Review Files
DESCRIPTION	Results of chemical analyses of waste water discharges conducted to ensure compliance with the established permit conditions.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Record copy maintained in Bureau of Water permit files.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0709-264
TITLE	Netbug Computer Reports
DESCRIPTION	Information from "Aquatic Macro-Invertebrate Sample Identification Sheets" in computer report format: site information, date of sample, taxonomy of present organisms, count, and method of sampling.
RETENTION	See Comments
COMMENTS	Retain until data is published in "Water Quality Data for Kansas," then destroy. Data is also input into EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0485-264
TITLE	Personnel Administration Files
DESCRIPTION	Documents used for reference in conducting personnel matters within the section: "Personnel Proposals," "Interview Questions," "Personnel Information," "Training Programs."
RETENTION	See Comments
COMMENTS	Many of these documents are copies of policies and procedures (state and/or department origins). Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0710-264
TITLE	Pesticide Analysis Sheets
DESCRIPTION	Reports received from departmental laboratory on analysis of water samples in regard to their pesticides content.
RETENTION	See Comments
COMMENTS	Retain until data is published in "Water Quality for Kansas," then destroy. This data is input into the EPA's STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0711-264
TITLE	Pesticide Records - Department of Agriculture
DESCRIPTION	Documents concerning inter-action between the section and the Board of Agriculture in regards to pesticides and water quality: correspondence, notes, proposed memoranda of agreement, etc.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0486-264
TITLE	Processed Data for 305-B Reports
DESCRIPTION	Computer reports of water quality data derived from laboratory analyses of water samples gathered at sampling stations. Used to create Environmental Protection Agency 305-B Report every 2 years.
RETENTION	See Comments
COMMENTS	Retain until published in 305-B Report, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0487-264
TITLE	Project Files - Laboratory
DESCRIPTION	Records related to laboratory unit's involvement with specific water quality assessment studies: correspondence, reports, data sheets, notes, etc.
RETENTION	010 cldr yrs
COMMENTS	These records are duplicative of other series (see "Project Records - Central Files").
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0488-264
TITLE	Project Files - Miscellaneous
DESCRIPTION	Records related to specific water quality assessment projects: correspondence, reports, notes, data, logs, survey results, and other assorted documents.
RETENTION	010 cldr yrs
COMMENTS	See also "Project Records - Central Files." Much of these materials may be duplicative of other records series and will require purging by the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0489-264
TITLE	Project Records - Central Files
DESCRIPTION	Comprehensive files related to specific water quality assessment projects performed by the section: reports, data, notes, assignments, plans, correspondence, reference materials, etc.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0663-264
TITLE	Reference Toxicity Tests
DESCRIPTION	Results of tests performed on organisms (water fleas, minnows, etc.) used in effluent toxicity tests to ensure that pre-effluent test toxicity levels in the organisms are within normal parameters.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0493-264
TITLE	Reports - Lake Water Quality
DESCRIPTION	Summary reports regarding lake water quality compiled from water sampling and laboratory analyses.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0491-264
TITLE	Reports - Original Manuscripts
DESCRIPTION	Original manuscripts of reports and other documents published by the section regarding water quality subjects.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0494-264
TITLE	Reports - Unpublished
DESCRIPTION	Reports compiled by the section but not formally published: "Kansas River Pollution Survey," "The Kansas River and Its Tributaries," "Summary Report on Quality of Interstate Waters," etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful on a regular basis, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0712-264
TITLE	Review of Water Quality Standards Task Force Records
DESCRIPTION	Notes, minutes, drafts, reports, and other miscellaneous documents regarding activities of the task force to review state water quality standards.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0498-264
TITLE	Sampling Run Planning Documents
DESCRIPTION	Materials used to plan water sample "runs." Includes sample site information, sampling requirements, personnel, equipment, etc. Maintained for both lake and stream sampling programs.
RETENTION	See Comments
COMMENTS	Destroy duplicate/convenience copies yearly, but retain master records for 5 calendar years, then transfer to archives
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0499-264
TITLE	Stream Flow Rating Curve Charts
DESCRIPTION	Charts supplied by the Kansas Geologic Survey which plot the flow of streams by "gauge height" and "discharge."
RETENTION	See Comments
COMMENTS	These are quasi-publications which are widely distributed throughout the state. Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0500-264
TITLE	Subject Files - Miscellaneous
DESCRIPTION	Wide variety of records maintained by individual staff members on water quality subjects - includes both working and reference materials: correspondence, reports, publications, notes, data, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives. These records may be very duplicative of other records series. They will require purging by the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0501-264
TITLE	Surface Water Quality Standards Records
DESCRIPTION	Documents concerning the development and modification of water quality standards for the state: correspondence, reports, drafts, notes, hearing rosters, agendas, minutes, and reference materials.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0720-264
TITLE	Water Bulletin Production Files
DESCRIPTION	Miscellaneous materials used in compilation and publication of "Water Quality Data for Kansas": charts, computer reports, lab reports, correspondence, notes, drafts, etc.
RETENTION	See Comments
COMMENTS	Retain until publication of "Water Quality Data for Kansas," then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0505-264
TITLE	Water Quality Field Sample Sheets
DESCRIPTION	Records used to identify water sample containers, environmental conditions at time of sample, and field test results for acidity of water.
RETENTION	See Comments
COMMENTS	Retain until published in "Water Quality Data for Kansas," then destroy. This data is also input into the EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0721-264
TITLE	Weekly Activity Reports
DESCRIPTION	Reports prepared on a weekly basis regarding all section activities: "permits received," "major activities," "permit review status," "permits certified," and "Weekly Program Summary" sheets.
RETENTION	006 cldr yrs
COMMENTS	Copies of these reports are filed with "Correspondence - Weekly (q.v.)"
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0658-264
TITLE	Working Files
DESCRIPTION	Variety of documents relating to ongoing projects.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section
Lake, Wetland and Watershed Unit

SERIES ID	0634-264
TITLE	Chlorophyll A Analysis Sheets
DESCRIPTION	Chemical analysis data relating to tests for chlorophyll A in lakes and wetlands that is used to monitor levels and ensure compliance with water quality standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Data is transferred to EPA's STORET computer system and the Kansas Water Data Base and retained accordingly.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0631-264
TITLE	Fish Feeder Impact Study Files
DESCRIPTION	Studies and final reports compiled on the impact of fish feeders on water quality in Kansas.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0629-264
TITLE	Grant Files - Hillsdale Lake Total Maximum Daily Land Assessment Files
DESCRIPTION	Variety of documents relating to the implementation of a specific EPA grant project.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications, contracts, agreements, & annual and final performance reports to the archives for purging, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0632-264
TITLE	Grant Files - Rim Rock and Mary's Clean Lakes Project
DESCRIPTION	Variety of documents relating to the implementation of a specific EPA grant project.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications, contracts, agreements, & annual and final performance reports to the archives for purging, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0630-264
TITLE	Grant Files - Small Lake Total Maximum Daily Land Assessment Project Files
DESCRIPTION	Variety of documents relating to the implementation of a specific EPA grant project.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications, contracts, agreements, & annual and final performance reports to the archives for purging, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0636-264
TITLE	Grant Files - Stream Video Project
DESCRIPTION	Variety of documents relating to the implementation of a specific EPA grant project.
RETENTION	See Comments
COMMENTS	Retain 5 years after the end of the grant period, transfer original applications, contracts, agreements, & annual and final performance reports to the archives for purging, destroy remaining documents.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0638-264
TITLE	Kansas Water Data Base/STORET Header Sheets
DESCRIPTION	Completed forms used to record station location information for computer input.
RETENTION	See Comments
COMMENTS	Retain until verified or no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0633-264
TITLE	Lake and Wetland Water Quality Monitoring Program Files
DESCRIPTION	Field forms, notes, and other documents related to data gathered by KDHE employees on routine lake and wetland water samples which are analyzed to ensure compliance with standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Data is transferred to EPA's STORET computer system and Kansas Water Data Base and retained accordingly.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0627-264
TITLE	Special Projects Files
DESCRIPTION	Notes, correspondence, reports, etc. concerning specific short-term investigations, training sessions, public complaints, etc. related to lake, wetland and watershed water quality issues.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0637-264
TITLE	Survey Forms - Lakes
DESCRIPTION	Data gathered on the physical features of lakes including water quality, general topography, drainage, ownership and other legal issues, water use, and miscellaneous information.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0635-264
TITLE	Taste and Odor Algae Bloom Program Files
DESCRIPTION	Records relating to the short term investigations of algae bloom incidents on Kansas lakes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0628-264
TITLE	Watershed Land Use Delineation Files
DESCRIPTION	Annotated USGS topographical maps containing color coded land use data on watersheds which are part of the monitoring network.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section
Section Chief

SERIES ID	0664-264
TITLE	Subject Files
DESCRIPTION	Variety of documents relating to the activities of the Science and Standards Section: copies of reports, technical reference files, special projects working files, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section
Stream Biological Monitoring Unit

SERIES ID	0650-264
TITLE	Data Analysis Records
DESCRIPTION	Variety of electronic and paper documents that represent efforts to manipulate and give greater meaning to Kansas Biological System data to facilitate preparation of program development reports.
RETENTION	See Comments
COMMENTS	Retain until incorporated into a report, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0651-264
TITLE	Fish Consumption Advisory Files
DESCRIPTION	Documents relating to fish filet samples taken to assess the human health risks of eating fish from certain sites in Kansas and to the issuance of fish consumption advisories when necessary.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0649-264
TITLE	Fish Tissue Monitoring Program Administrative Files
DESCRIPTION	Copies of EPA fish program work plans, analytical data reports, work plan correspondence, etc. relating to the administration of the fish monitoring program.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0648-264
TITLE	Fish Tissue Monitoring Program Files
DESCRIPTION	Documents relating to collection and analysis of fish tissue samples to check for the presence of toxic chemicals which may not be detected through water samples.
RETENTION	See Comments
COMMENTS	Retain paper files until an AS400 database system is implemented, then destroy. Retain AS400 fish tissue monitoring data base permanently. Data stored offline should be refreshed periodically and all data should be transferred to new systems as needed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0657-264
TITLE	Kansas Biological System Data Base
DESCRIPTION	Biological water quality data gathered routinely and stored electronically to provide historical background information on water quality in Kansas.
RETENTION	See Comments
COMMENTS	Retain permanently. Data stored offline should be refreshed periodically to ensure data integrity. All data should be migrated to new electronic information systems as needed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0655-264
TITLE	Stream Biological Monitoring Files
DESCRIPTION	Field collection, sample identification, and habitat development forms relating to water samples collected at network sites visited annually to monitor compliance with water quality standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Data is transferred to the Kansas Biological System Data Base and retained accordingly.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section
Stream Chemistry Monitoring Unit

SERIES ID	0681-264
TITLE	Fish Kill Data Base
DESCRIPTION	Single PC-based data base containing summary information on fish kills in Kansas: date, location, number killed, cause, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0641-264
TITLE	Fish Kill Reports
DESCRIPTION	Reports regarding investigations of fish kills that are used to determine who or what was responsible for the kill and if any regulations have been violated.
RETENTION	See Comments
COMMENTS	Retain in office 3 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0644-264
TITLE	Groundwater Quality Monitoring Network Files
DESCRIPTION	Field notes, lab submission forms, copies of lab report data, map of site, etc. relating to well sites that are monitored every other year to ensure compliance with groundwater quality standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Data is transferred to EPA's STORET computer system and the Kansas Water Data Base and retained accordingly.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0642-264
TITLE	Stream Chemistry Monitoring Program Records
DESCRIPTION	Field forms, notes, and other documents related to data gathered by KDHE employees on routine stream water samples which are analyzed to ensure compliance with water quality standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Data is transferred to EPA's STORET computer system and Kansas Water Data Base and retained accordingly.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Remediation

SERIES ID	0454-264
TITLE	Industrial Files
DESCRIPTION	Maps, Superfund material, investigation reports, monitoring water well records, analytical data, etc. relating to sites involved in the contamination of the environment in the state.
RETENTION	See Comments
COMMENTS	Retain in office until no longer active, transfer to the records center for 30 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0456-264
TITLE	Leaking Tank Files
DESCRIPTION	Documents relating to buried tank storage release site and track remediation projects.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0457-264
TITLE	Low Level Radioactive Waste
DESCRIPTION	Documents relating to the study of the development and operation of a low level radioactive waste management program.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0458-264
TITLE	Mud Pits and Pop Off Pits
DESCRIPTION	Documents relating to the various pits listed in state for disposal of materials.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0459-264
TITLE	Salt Water Ponds
DESCRIPTION	Cards used to supply information on ponds permitted and the mineral contents in them.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0460-264
TITLE	Spill Reports
DESCRIPTION	Documents relating to reports of spills that contaminate the soil or water.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0461-264
TITLE	Superfund Administrative Files
DESCRIPTION	Documents relating to the response decision on each superfund site created pursuant to federal statute including the remedial investigation and feasibility study and outcome, draft and final report.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	42 USCA 9601 et Sec. 113(k)(1)
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0462-264
TITLE	Township Range Files
DESCRIPTION	Documents relating to a variety of environmental concerns as they relate to the state.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084