Kansas Records Retention Schedules

8 Schedule Entries Found:

Agency Number: 270-001
Health Care Stabilization Fund

SERIES ID	0001-270
TITLE	Administrative Actions - Health Care Stabilization Fund
DESCRIPTION	Transcripts, correspondence, and other documents relating to hearings held to consider the termination of a health care provider's health care stabilization fund professional liability coverage.
RETENTION	010 cldr yrs
COMMENTS	Retain in office 2 calendar years after case is closed, transfer to the records center for 8 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	Portions per KSA 45-221(a)(25)
APPROVED	1993-10-07
K.A.R. NUMBER	53-2-098

SERIES ID	0002-270
TITLE	Claim Files
DESCRIPTION	Documents relating to the payment of claims filed against the Health Care Stabilization Fund which provides supplementary or primary professional liability coverage for health care providers.
RETENTION	013 cldr yrs
COMMENTS	Retain in office 3 calendar years after claim is closed, transfer to the records center for 10 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions per K.S.A. 45-221(3)(25); 45 CFR Parts 160 and 164 (HIPAA)
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0003-270
TITLE	Correspondence - Health Care Stabilization Fund Compliance
DESCRIPTION	Miscellaneous correspondence generated in resolving compliance problems providing "tail" coverage quotes and information, etc.
RETENTION	Permanent
COMMENTS	Microfilm and destroy original document after 3 years. Retain microfilm permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1989-12-19
K.A.R. NUMBER	53-2-082

SERIES ID	0004-270
TITLE	Correspondence Log - Health Care Stabilization Fund Claim Files
DESCRIPTION	List of correspondence received for each Health Care Stabilization Fund Claim File maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. The log is arranged numerically by claim number and thus is not an alphabetical cross reference to the claim files.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-10-07
K.A.R. NUMBER	53-2-098

SERIES ID	0005-270
TITLE	Health Care Provider Notice of Basic Coverage Documents
DESCRIPTION	Consists of one notice of basic coverage form for each professional liability policy issued to health care providers in this state.
RETENTION	Permanent
COMMENTS	Microfilm and destroy original document after 3 years. Retain microfilm permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1989-12-19
K.A.R. NUMBER	53-2-082

SERIES ID	0008-270
TITLE	Health Care Provider Notice of Basic Coverage Files
DESCRIPTION	Documents relating to the Notice of Basic Coverage issued by each health care provider demonstrating proof of malpractice insurance.
RETENTION	See Comments
COMMENTS	Retain in office until quality control checks are completed, then transfer to the records center for 3 years, then notice is sent to the Health Care Stabilization Fund regarding final instruction for destruction or return to the Health Care Stabilization Fund.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2003-01-09
K.A.R. NUMBER	53-2-133

SERIES ID	0006-270
TITLE	Health Care Stabilization Fund Compliance Reports
DESCRIPTION	Computer generated lists of health care providers sent to licensing agencies which are used to verify providers' compliance with Health Care Stabilization Fund.
RETENTION	001 fisc yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-12-19
K.A.R. NUMBER	53-2-082

SERIES ID	0007-270
TITLE	Read Files
DESCRIPTION	Chronological files containing copies of outgoing correspondence compiled and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

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