Kansas Records Retention Schedules
| Agency: | Kansas Arts Commission. |
30 Schedule Entries Found:
Agency Number: 359-001
Kansas Arts Commission
| SERIES ID | 0001-359 | | TITLE | Artists' Resume Files | | DESCRIPTION | Documents submitted by artists describing their work which the Arts Commission uses to refer interested parties to particular artists. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0002-359 | | TITLE | Arts in Education Program Files | | DESCRIPTION | Documents relating to the function and management of the Arts in Education program which provides grants for artists in residence in schools and other arts education projects. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0003-359 | | TITLE | Audit Reports | | DESCRIPTION | Results of audits conducted on the not-for-profit organizations which have applied for grants through the Arts Commission to verify financial condition and need. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0004-359 | | TITLE | Budget Preparation Files - Annual | | DESCRIPTION | Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. | | RETENTION | 005 fisc yrs | | COMMENTS | Contact the archives for appraisal - if not accepted by the archives, then destroy. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0005-359 | | TITLE | Budget Requests and Appeals - Annual | | DESCRIPTION | Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0006-359 | | TITLE | Correspondence - Policy Related | | DESCRIPTION | Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency. | | RETENTION | 005 cldr yrs | | COMMENTS | Retain in office 5 calendar years, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0007-359 | | TITLE | Correspondence - Routine | | DESCRIPTION | Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and prodecures: requests for information, letters of transmittal, etc. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0008-359 | | TITLE | Design Arts Consultants Pool Roster | | DESCRIPTION | A roster of design arts professionals available to consult with community organizations to address graphic design and arts facility design issues. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0009-359 | | TITLE | Employee Personnel Files | | DESCRIPTION | Documents associated with employment of specific personnel: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials. | | RETENTION | See Comments | | COMMENTS | Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | KSA 45-221(a)(4) | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0010-359 | | TITLE | Governor's Art Awards Files | | DESCRIPTION | Variety of documents relating to the yearly nominations and final selections of the Governor's Art Awards which honor artists who best represent the various arts in Kansas. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then interfile in the individual artist's resume file. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0011-359 | | TITLE | Grant Files - Funded | | DESCRIPTION | Variety of documents relating to applications for Arts Commission grants and to the implementation of those awarded. | | RETENTION | See Comments | | COMMENTS | Retain in office 3 years, then transfer to the records center for 2 years. Transfer original applications and annual and final performance reports to the archives, destroy remaining documents. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0012-359 | | TITLE | Grant Files - Special Projects | | DESCRIPTION | Documents dealing with applications for Arts Commission grants for special projects and the implementation of those awarded. | | RETENTION | See Comments | | COMMENTS | Retain 5 years after end of grant period, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0013-359 | | TITLE | History Files | | DESCRIPTION | Wide variety of documents relating to issues which are of concern to the commission. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0014-359 | | TITLE | Incorporation Papers for Not-for-Profit Organizations | | DESCRIPTION | Documents relating to the verification of the not-for-profit status of organizations applying for grants through the Art Commission. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0015-359 | | TITLE | Kansas Capitol Dome Sculpture Project Files | | DESCRIPTION | Applications, correspondence, and other documents relating to the project to place a sculpture on the capitol dome. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0016-359 | | TITLE | Kansas Touring Program Files | | DESCRIPTION | Documents relating to the formulation and implementation of the Kansas Touring Program's administrative policies and procedures. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0017-359 | | TITLE | Kansas Touring Program Information Files | | DESCRIPTION | Documents containing background and related information on the professional touring companies and individual artists participating in the Kansas Touring Program. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0018-359 | | TITLE | Kansas Touring Program Proposal Files | | DESCRIPTION | Proposals submitted to the Arts Commission by professional performing companies and individual artists interested in a three year appointment as a participant in the Kansas Touring Program. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0019-359 | | TITLE | Mailing Lists | | DESCRIPTION | Lists of names and addresses to whom mail and newsletters are regularly sent. | | RETENTION | See Comments | | COMMENTS | Retain until updated, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | KSA 21-3914 | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0020-359 | | TITLE | Minutes | | DESCRIPTION | Proceedings of regular or special meetings of the commission. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0021-359 | | TITLE | Newsletters | | DESCRIPTION | Newsletters created on computer, printed by the state printer, and distributed statewide to keep constituents abreast of Arts Commission activities. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer two copies to the archives, destroy the remaining copies. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0022-359 | | TITLE | Photographic and Video Materials | | DESCRIPTION | Photo-prints, negatives, slides, films, and videotapes. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0023-359 | | TITLE | Policy and Procedures Manual - Ad Aspera Project Manual | | DESCRIPTION | The original copy of the formal explanations of agency policies and procedures for the Ad Aspera project issued in a collective manual. | | RETENTION | See Comments | | COMMENTS | Retain until superseded or no longer in effect, then transfer to the archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0024-359 | | TITLE | Professional Development Files - Executive Director | | DESCRIPTION | Agendas, notes, handouts, etc. relating to annual and special conferences and meetings attended by executive director and sponsored to provide professional development. | | RETENTION | 001 cldr yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1996-08-08 | | K.A.R. NUMBER | 53-2-109 |
| SERIES ID | 0026-359 | | TITLE | STARS Reports: Daily Financial | | DESCRIPTION | Computer reports regarding agency financial status issued on a daily basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the old CASK Reports. Includes: DAFR8010, DAFR8120, DAFR8210, DAFR8420, DAFR8101, etc. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0027-359 | | TITLE | STARS Reports: Monthly Financial | | DESCRIPTION | Computer reports regarding agency financial status issued on a monthly basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts & Reports. Replaces the old CASK Reports. Includes: DAFR8290, DAFR8300, DAFR8280, DAFR8070, DAFR8101, etc. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0028-359 | | TITLE | STARS Reports: Yearly Financial | | DESCRIPTION | Computer reports regarding agency financial status issued on a yearly basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Account and Reports. Replaces the old CASK Reports. Includes: DAFR8290, DAFR8101, DAFR7680, DAFR8120, DAFR8210, etc. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0025-359 | | TITLE | Speeches and Writings | | DESCRIPTION | Notes, drafts, and final versions of agency related speeches, articles, talks, and other formal public communications published or given at meetings and conferences. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0029-359 | | TITLE | Subject Files - Executive Director | | DESCRIPTION | Wide variety of documents relating to the administration and operation of the commission. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 |
| SERIES ID | 0030-359 | | TITLE | Subject Files - Kansas Touring Program Director | | DESCRIPTION | Wide variety of documents relating to the faction and management of the Kansas touring program. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1993-01-14 | | K.A.R. NUMBER | 53-2-095 | New search
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