Kansas Records Retention Schedules

28 Schedule Entries Found:

Agency Number: 454-001
Consumer Credit Commissioner
Merged with Office of the State Bank Commissioner

SERIES ID	0001-454
TITLE	Administrative Files
DESCRIPTION	Variety of documents relating to the administration of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	Portions may be restricted
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0003-454
TITLE	Annual Reports - Licensees
DESCRIPTION	Forms sent to licensees to fill out each year in order to obtain information used to compile the agency annual report.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 16a-2-304
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0002-454
TITLE	Annual and Special Reports
DESCRIPTION	General and specific reports on agency activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0004-454
TITLE	Billing Book
DESCRIPTION	Log containing information about billing of finance companies for investigations.
RETENTION	See Comments
COMMENTS	Obsolete series, destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0005-454
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of annual agency budgets: correspondence, draft budget requests, computer reports, notes and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0006-454
TITLE	Budget Requests and Appeals - Annual
DESCRIPTION	Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0007-454
TITLE	Cancelled Certificates of Registrants
DESCRIPTION	Copies of certificates printed by DISC of registrants who did not renew which are also found in the registrant files.
RETENTION	See Comments
COMMENTS	Obsolete series. Destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0011-454
TITLE	Complaint Files
DESCRIPTION	Documents related to complaints made by consumers against licensees, registrants, and investment certificate companies and actions taken by the agency.
RETENTION	See Comments
COMMENTS	Retain 5 years after complaint is settled, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0012-454
TITLE	Correspondence - Reader Files
DESCRIPTION	Copies of correspondence maintained in chronological order to provide easy access.
RETENTION	See Comments
COMMENTS	Retain and dispose of in conjunction with correspondence.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0013-454
TITLE	Correspondence - Renewal Letters
DESCRIPTION	Incoming and outgoing correspondence regarding registrants or licensees renewals.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0014-454
TITLE	Deposit Ledger Sheets
DESCRIPTION	Ledger sheets listing deposits made by the agency.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0015-454
TITLE	Employee Personnel Files
DESCRIPTION	Documents associated with employment of specific personnel: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0016-454
TITLE	Home Office Files
DESCRIPTION	Documents relating to dealings with the home office of licensees and registrants when they are out of state and have branch locations in the state.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0017-454
TITLE	Indexes to Registrants
DESCRIPTION	Indexes used to locate registrants in agency records.
RETENTION	See Comments
COMMENTS	Retain and transfer to the archives in conjunction with "Registrants Files."
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0018-454
TITLE	Investment Certificate Companies Files
DESCRIPTION	Documents relating to the application and licensing of finance companies which are given special authorization to issue investment certificates that are similar to certificates of deposits.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0019-454
TITLE	Legal Case Files
DESCRIPTION	Variety of documents relating to legal proceedings against licensees, registrants, or investment certificate companies.
RETENTION	See Comments
COMMENTS	Retain 5 years after case is closed, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(25)
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0020-454
TITLE	Legislative Relations Files
DESCRIPTION	Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, and other miscellaneous documents related to various legislative activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0021-454
TITLE	Licensees Files
DESCRIPTION	Documents relating to the application and licensing of finance companies making supervised loans to consumers in order to ensure compliance with statutes, regulations, and standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0022-454
TITLE	Licensees Renewals and Cancellations Logs
DESCRIPTION	Logs used to keep track of licensees as to when renewals are due or when cancellations occur.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0023-454
TITLE	Motor Pool Logs
DESCRIPTION	Logs used to adjust financial account balances for motor pool usage.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0024-454
TITLE	Non-licensees Files
DESCRIPTION	Documents used to keep track of new registrants as to when renewals are due or any cancellations.
RETENTION	See Comments
COMMENTS	Obsolete series. Destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0025-454
TITLE	Notifications
DESCRIPTION	Worksheets used in notifying registrants of fees due, cancellations, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0027-454
TITLE	Registrants Files
DESCRIPTION	Documents relating to the application and licensing of retail firms which extend credit to consumers to ensure compliance with statutes, regulations, and standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0026-454
TITLE	Registrants and Licensees Databases
DESCRIPTION	Computer databases of current registrants/licensees files.
RETENTION	Permanent
COMMENTS
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0028-454
TITLE	Schedules - Office Activities
DESCRIPTION	Internal forms, appointment books, paper and electronic calendars used to schedule employees, office activities, vehicles, meeting rooms, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0029-454
TITLE	Subject Files
DESCRIPTION	Wide variety of documents relating to the interests and activities of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0030-454
TITLE	Telecommunications Logs
DESCRIPTION	Registers recording incoming and outgoing telephone calls of the agency.
RETENTION	6 months
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

SERIES ID	0031-454
TITLE	Violations Log
DESCRIPTION	Log listing the financial errors found by agency examiners in investigating registrants and licensees to ensure that refunds are made.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1991-10-17
K.A.R. NUMBER	53-2-090

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