Kansas Records Retention Schedules
| Agency: | Kansas Correctional Industries |
67 Schedule Entries Found:
Agency Number: 522-001
Kansas Correctional Industries
Administration
| SERIES ID | 0001-522 | | TITLE | Customer Complaints Report | | DESCRIPTION | Documents used to record customer complaints. Reports include name, number date, order number, item description, nature of complaint, etc. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0067-522 | | TITLE | Material Safety Data Sheets (MSDS)--KCI Products | | DESCRIPTION | Form containing information for handling or working with hazardous substances manufactured by Kansas Correctional Industries (KCI). The form includes: product identity, flash point, health issues, handling procedures, and emergency/first aid procedures. | | RETENTION | See Comments | | COMMENTS | Retain while the product is manufactured, plus 10 calendar years, then transfer one copy to Archives. | | DISPOSITION | Archive | | RESTRICTIONS | None | | APPROVED | 2005-10-13 | | K.A.R. NUMBER | 53-2-144 |
Agency Number: 522-001
Kansas Correctional Industries
Administration
Business/Accounting
| SERIES ID | 0002-522 | | TITLE | Accounts Receivable Records | | DESCRIPTION | Documents related to the collection of payments due the agency: copies of invoices, signed shippers, customers' purchase orders, Kansas Correctional Industries (KCI) sales orders, and correspondence. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0003-522 | | TITLE | Inventory Tags - Manufacture Products | | DESCRIPTION | Records of physical inventory at cycle count of raw materials, work in process and finished products. | | RETENTION | See Comments | | COMMENTS | Retain in office 1 fiscal year, then transfer to inactive storage for 4 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0004-522 | | TITLE | Receipt Vouchers - Kansas Correctional Industries (KCI) | | DESCRIPTION | An itemized listing of payments from customers and recording of miscellaneous and private industries income. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0005-522 | | TITLE | Sales History | | DESCRIPTION | An itemized list of products and services provided to customers. The history contains part numbers, descriptions, quantity sold, amounts, customer name and numbers, etc.; includes freight sales as well. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-001
Kansas Correctional Industries
Administration
Manufacture Manager
| SERIES ID | 0006-522 | | TITLE | Agricultural and Related Waste Permits | | DESCRIPTION | Documents pertaining to annual permit fees for confined livestock feeding operations. | | RETENTION | See Comments | | COMMENTS | Retain in office 3 fiscal years, then transfer to inactive storage for 2 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0007-522 | | TITLE | Pesticide Reports | | DESCRIPTION | Reports submitted to the U.S. Environmental Protection Agency and Application for Pesticide Dealer Registration with Kansas Department of Agriculture regarding pesticide production. | | RETENTION | See Comments | | COMMENTS | Retain in office 3 fiscal years, then transfer to inactive storage for 2 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0008-522 | | TITLE | Subject Files - Manufacturing Manager | | DESCRIPTION | Documents and correspondence related to the manufacturing of Kansas Correctional Industries (KCI) products and services. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-002
Kansas Correctional Industries
Chemicals
| SERIES ID | 0009-522 | | TITLE | Inventory - Raw Materials and Finished Goods | | DESCRIPTION | Documents recording a perpetual inventory. | | RETENTION | See Comments | | COMMENTS | Retain until superseded, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0010-522 | | TITLE | Subject Files - Chemical Manager | | DESCRIPTION | Correspondence, reports, contracts, material safety data sheets, etc. relating to the manufacturing of paint and janitorial products. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Janitorial
| SERIES ID | 0011-522 | | TITLE | Chemical Pull List | | DESCRIPTION | Documents detailing what raw materials to prepare for production. | | RETENTION | 002 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0012-522 | | TITLE | Production Tickets | | DESCRIPTION | Documents detailing what product will be made. | | RETENTION | 002 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Paint
| SERIES ID | 0013-522 | | TITLE | Batch Log Book | | DESCRIPTION | Record of type of paint made. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0014-522 | | TITLE | Batch Tickets | | DESCRIPTION | Documents recording formula used for making a batch of paint. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0015-522 | | TITLE | Canning Tickets | | DESCRIPTION | Document detailing how to label cans and boxes of selected paints. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0016-522 | | TITLE | Order Tickets | | DESCRIPTION | Document permitting pulling finished goods from stock. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Private Industries
| SERIES ID | 0017-522 | | TITLE | Daily Production Records - Private Industries | | DESCRIPTION | Lists what was accomplished in the production process. | | RETENTION | 001 month | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0018-522 | | TITLE | Job Order Sheets - Private Industries | | DESCRIPTION | Lists the job order number and product per specification to be made. | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0019-522 | | TITLE | Weekly Time Sheets - Private Industries | | DESCRIPTION | Documents tracking inmate production time. | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-003
Kansas Correctional Industries
Metal Products
| SERIES ID | 0020-522 | | TITLE | Production Schedule/Cut Sheet | | DESCRIPTION | Documents monitoring job progress and who has worked on them. Includes order number, amount to cut, sheeting color, radius size, type of metal, total sheet size, plate numbers, signatures for shear radius, punch sheet attached to order. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0021-522 | | TITLE | Subject Files - Metal Products Manager | | DESCRIPTION | Correspondence, reports, contracts, etc. relating to the manufacturing of signs, graphics, furniture and re-upholstered products. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-004
Kansas Correctional Industries
Warehouse I
| SERIES ID | 0054-522 | | TITLE | Daily Delivery Log | | DESCRIPTION | Log of materials received in Warehouse by date, receiving factory, requisition number, quantity delivered and picked up, vendor name, and carrier name. | | RETENTION | See Comments | | COMMENTS | Retain for 2 fiscal years, transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0022-522 | | TITLE | Hazardous Materials Log | | DESCRIPTION | Log showing perpetual inventory of hazardous materials. | | RETENTION | 005 fisc yrs | | COMMENTS | Two logs are kept: one in the hazardous materials cabinet in Kansas Correctional Industries (KCI) Warehouse I and the other in the porter's closet in the administration offices of Kansas Correctional Industries (KCI). | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0023-522 | | TITLE | Pick Up Orders | | DESCRIPTION | Kansas Correctional Industries (KCI) forms showing product pick up requests from Kansas Correctional Industries (KCI) customers and vendors. Product may be raw materials; product needing mistakes corrected, repaired, to use as a prototype, or to be refurbished. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0024-522 | | TITLE | Shipping Report - Commercial Freight | | DESCRIPTION | Daily shipping documents detailing Kansas Correctional Industries (KCI) customers, date and weight. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0065-522 | | TITLE | Shipping Report - Products Delivered | | DESCRIPTION | Documents detailing goods that need to be delivered to customers and for products that need to be returned to vendors. | | RETENTION | See Comments | | COMMENTS | Retain 3 fiscal years, transfer to inactive storage for 2 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0025-522 | | TITLE | Subject File - Warehouse Manager | | DESCRIPTION | Records and correspondence relating to the delivery and receiving of raw materials and supplies. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0026-522 | | TITLE | Trip Tickets | | DESCRIPTION | Kansas Correctional Industries (KCI) forms showing Kansas Correctional Industries (KCI) vehicle number, driver, date, destination(s), and number of pieces being delivered and picked up; includes special instructions. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-005
Kansas Correctional Industries
Furniture
| SERIES ID | 0057-522 | | TITLE | Detail List/Request | | DESCRIPTION | Documents used to identify inmates authorized to go on and/or who performed job installations at customers' sites. | | RETENTION | See Comments | | COMMENTS | Retain 5 calendar years, transfer to inactive storage for 5 calendar years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0058-522 | | TITLE | Hazardous Material Issuance Log | | DESCRIPTION | Documents of inventoried caustic supplies checked out to a particular area. | | RETENTION | 001 cldr yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0060-522 | | TITLE | Inmate Area Assignment | | DESCRIPTION | A weekly list of inmates assigned to the shop and designated work stations. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0061-522 | | TITLE | Installation Schedule Report | | DESCRIPTION | Report used to keep track of job orders that require installation and/or have been installed. | | RETENTION | See Comments | | COMMENTS | Retain 3 fiscal years, transfer to inactive storage for 2 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0063-522 | | TITLE | Production Schedule | | DESCRIPTION | Weekly forms used to track job orders in the shop. | | RETENTION | 001 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0064-522 | | TITLE | Production Tracking Record/Quality Control Sheet | | DESCRIPTION | Documents following a product through its assembly process from manufacturing to quality control. | | RETENTION | See Comments | | COMMENTS | Retain 1 fiscal year, then transfer to inactive storage for 4 fiscal years, then destroy. Most likely filed with a copy of the job order. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0066-522 | | TITLE | Spray Glue Log | | DESCRIPTION | Forms used to track the contact adhesive usage. | | RETENTION | See Comments | | COMMENTS | Retain for 10 calendar years, then destroy, unless in litigation. If in litigation, retain for 5 calendar years after litigation ends. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0027-522 | | TITLE | Subject File - Furniture Manager | | DESCRIPTION | Correspondence, reports, contracts, etc. relating to the manufacturing of furniture. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-006
Kansas Correctional Industries
Microfilm
| SERIES ID | 0028-522 | | TITLE | Customer Files | | DESCRIPTION | Documents related to job specific information--detailing preparation, filming and digitizing outlines for each microfilm project. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0029-522 | | TITLE | Subject File - Microfilm Manager | | DESCRIPTION | Correspondence, reports and documents related to the operation and management of the microfilm division. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-007
Kansas Correctional Industries
Clothing
| SERIES ID | 0030-522 | | TITLE | Behavior Log | | DESCRIPTION | Log of inmate behavior problems. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0031-522 | | TITLE | Cutting Log | | DESCRIPTION | Log showing cutting table activities. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0032-522 | | TITLE | Cutting Tickets | | DESCRIPTION | Tickets given to cutters. | | RETENTION | 001 fisc yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0033-522 | | TITLE | Inventory Cards/Stock Record | | DESCRIPTION | Lists inventory of material and supplies. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0034-522 | | TITLE | Job Tracking Log | | DESCRIPTION | Log for each job entered in the Job Tech software containing job number, date, part number, description, size, and quantity. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0035-522 | | TITLE | Packing Cutting Tickets | | DESCRIPTION | Cutting tickets that are confirmed shipped from the packing area. | | RETENTION | 002 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0036-522 | | TITLE | Subject File - Clothing Manager | | DESCRIPTION | Correspondence, reports, and documents related to the manufacturing of clothing. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-008
Kansas Correctional Industries
Farm
| SERIES ID | 0037-522 | | TITLE | Cattle Program Records | | DESCRIPTION | Documents pertaining to cattle histories, including birth or purchase date, weight, kind, medical data, calving, sold date and/or date of death. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0038-522 | | TITLE | Grain Bank Records | | DESCRIPTION | Documents detailing grains transferred to silos for storage, including date of transfer, the kind of grain, weight, etc. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0039-522 | | TITLE | Subject File - Farm Manager | | DESCRIPTION | Correspondence, reports, and documents related to buying and selling cattle, managing, planting and harvesting of farm related crops. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-009
Kansas Correctional Industries
Private Industries
| SERIES ID | 0040-522 | | TITLE | Subject File - Private Industries | | DESCRIPTION | Correspondence, contracts, reports, and documents related to the administration and operation of the private industries division. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-010
Kansas Correctional Industries
Data Entry
| SERIES ID | 0041-522 | | TITLE | Document Control Sheet | | DESCRIPTION | Document used to track and record daily data entry batches. | | RETENTION | 001 cldr yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0042-522 | | TITLE | Imaging and Data Compact Disc - Recovery | | DESCRIPTION | Duplicate discs used for recovery purposes only. | | RETENTION | 001 cldr yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0043-522 | | TITLE | Subject File - Data Entry Manager | | DESCRIPTION | Correspondence, reports, and documents related to data entry. | | RETENTION | See comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-011
Kansas Correctional Industries
Office Systems
| SERIES ID | 0044-522 | | TITLE | Computer Aided Design (CAD) Drawings | | DESCRIPTION | Drawings of modular office systems for Kansas Correctional Industries (KCI) customers. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0045-522 | | TITLE | Manufacturing Records | | DESCRIPTION | Documents related to the manufacturing of office seating, and laminate and panel components for modular work stations. | | RETENTION | 005 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0046-522 | | TITLE | Subject File - Office Systems Manager | | DESCRIPTION | Correspondence, reports, and documents related to the administration and operation of the office systems division. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-012
Kansas Correctional Industries
Hutchinson Correct. Facility (HCF) Agri-Business
| SERIES ID | 0052-522 | | TITLE | Adoption Record - Wild Horse | | DESCRIPTION | This is a copy of the contract between Bureau of Land Management (BLM) and the adopter of a wild horse. The adopter agrees to comply with the federal regulation in caring for the animal. The document includes adopter's name, address, animal's freezemark number, date of adoption, and adopter's signature. | | RETENTION | See Comments | | COMMENTS | Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0053-522 | | TITLE | Daily Count Sheet | | DESCRIPTION | Document contains the number of wild horses kept and cared for by Kansas Correctional Industries (KCI) on behalf of the Bureau of Land Management (BLM) for the United States of America (USA). This count sheet is used to keep track of horses in specific pens and it is also used by KCI accounting office to invoice BLM for reimbursement purposes. | | RETENTION | See Comments | | COMMENTS | Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0055-522 | | TITLE | Daily Hay Usage | | DESCRIPTION | Report used to keep track of hay bales purchased, consumed, and remaining on hand. | | RETENTION | See Comments | | COMMENTS | Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0056-522 | | TITLE | Death and Release Record - Wild Horse | | DESCRIPTION | Document identifying the freezemark number, and the date and location of the wild horse's death. | | RETENTION | See Comments | | COMMENTS | Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0059-522 | | TITLE | Health Certificate - Wild Horse | | DESCRIPTION | Document certifying vaccinations administered to a wild horse. | | RETENTION | See Comments | | COMMENTS | Retain while in Kansas Correctional Industries' (KCI's) care, then transfer to the new custodian/caretaker when the animal is transferred to another Bureau of Land Management (BLM) site or adopted by an individual. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
| SERIES ID | 0062-522 | | TITLE | Pen Count - Wild Horse | | DESCRIPTION | A weekly report indicating the number of wild horses in specific pens. The report contains pen numbers and freezemark identifications of all horses in Kansas Correctional Industries' (KCI's) care. | | RETENTION | See Comments | | COMMENTS | Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-04-14 | | K.A.R. NUMBER | 53-2-142 |
Agency Number: 522-013
Kansas Correctional Industries
Marketing
| SERIES ID | 0047-522 | | TITLE | Sales Representatives Files | | DESCRIPTION | Correspondence, reports, sales flyers, tools, and customer files maintained by Kansas Correctional Industries (KCI) sales representatives. | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
Agency Number: 522-XXX
Kansas Correctional Industries
Multiple subunits/subunit not defined
| SERIES ID | 0048-522 | | TITLE | Inmate Evaluations--Kansas Correctional Industries (KCI) | | DESCRIPTION | Any evaluation reports for inmates working for Kansas Correctional Industries (KCI). | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0049-522 | | TITLE | Inmate Time Cards | | DESCRIPTION | Weekly time cards recording dates and hours worked by each inmate. | | RETENTION | 001 fisc yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0050-522 | | TITLE | Stock Transfers | | DESCRIPTION | Documents used to record transfers of raw materials and finished products from one division to another within the Kansas Correctional Industries (KCI). | | RETENTION | See Comments | | COMMENTS | Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 |
| SERIES ID | 0051-522 | | TITLE | Tool Control Records | | DESCRIPTION | Documents of tools checked out and in; used for security control purposes. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2004-01-13 | | K.A.R. NUMBER | 53-2-141 | New search
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