Kansas Records Retention Schedules
| Agency: | Board of Pharmacy. |
41 Schedule Entries Found:
Agency Number: 531-001
Board of Pharmacy
| SERIES ID | 0001-531 | | TITLE | Address Change Notebooks | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful and then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0002-531 | | TITLE | Bank Statements and Cancelled Checks | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | No longer received, retain 2 years and until audited, then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0003-531 | | TITLE | Budgets and Budget Preparation Files | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 1 copy of each annual budget 5 years and then offer to archives, retain other documents 5 years and then discard. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0004-531 | | TITLE | Cash Receipts Record Books | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 5 years and until audited, then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0005-531 | | TITLE | Check Books | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | No longer created, retain 2 years and until audited, then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0006-531 | | TITLE | Complaint Case Files | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 5 years and then transfer to archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0007-531 | | TITLE | Continuing Education Files | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 1 year and then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0008-531 | | TITLE | Correspondence - Routine | | DESCRIPTION | Incoming and outgoing letters and memoranda wich pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0009-531 | | TITLE | Drug Destruction Inventories | | DESCRIPTION | | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0010-531 | | TITLE | Employee Personnel Files | | DESCRIPTION | Documents associated with the employment of specific personnel: employee evaluation forms, applications for employment, and other personnel materials. | | RETENTION | See Comments | | COMMENTS | Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | KSA 45-221(a)(4) | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0011-531 | | TITLE | Examination Materials for Registration (or licensing) of Pharmacists | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 1 copy of each exam 5 years and then transfer to archives, retain other documents 2 years and then discard. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0012-531 | | TITLE | Financial Reports Received from Division of Accounts and Reports (Printouts) | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 5 years and until audited, then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0013-531 | | TITLE | General Office Files | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain correspondence related to policy matters and other documents with permanent value 5 years and then transfer to archives, retain other documents 5 years and then discard. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0014-531 | | TITLE | Inspection Data Record Books | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful and then transfer to archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0015-531 | | TITLE | Inspection Files | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | See Registration and Inspection Files. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0016-531 | | TITLE | Inspection Reports | | DESCRIPTION | | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0017-531 | | TITLE | Inspectors' Weekly Reports | | DESCRIPTION | | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0018-531 | | TITLE | Malpractice Insurance Printout Lists | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful and then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0019-531 | | TITLE | Minutes - Board Meetings | | DESCRIPTION | | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0020-531 | | TITLE | Quarterly Registration Reports to Secretary of State | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | No longer created, transfer to archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0021-531 | | TITLE | Receipt Records - Cash | | DESCRIPTION | Records of cash received by the agency: receipt slips, receipt books, receipt ledgers, etc. | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0022-531 | | TITLE | Reconciliation of Bank Account Record | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | No longer created, discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0023-531 | | TITLE | Registration (or License) Files - Pharmacists ("Jacket Files") | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 10 years after nonrenewal and then transfer to archives. | | DISPOSITION | Archives | | RESTRICTIONS | KSA (a)(1)(6)(9), 5 USC Sec. 522a | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0024-531 | | TITLE | Registration (or License) Files - Pharmacists (Foreign Graduates) | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 10 years after refection or nonrenewal and then transfer to archives. | | DISPOSITION | Archives | | RESTRICTIONS | KSA (a)(1)(6)(9), 5 USC Sec. 522a | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0025-531 | | TITLE | Registration (or License) Printout Lists | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 1 annual printout for each category of registration or license 1 year and then transfer to archives, retain others until no longer useful and then discard. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0026-531 | | TITLE | Registration (or License) Record Books - Pharmacists | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 5 years after volume filled and then transfer to archives. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0027-531 | | TITLE | Registration (or License) Renewal Applications (all categories) | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain those for retail dealers 2 years after expiration and then discard, retain those in all other categories 5 years after expiration and then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0030-531 | | TITLE | Registration Application Cards - Interns | | DESCRIPTION | | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0031-531 | | TITLE | Registration Application Cards - Retail Dealers | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 2 years after expiration and then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0032-531 | | TITLE | Registration Applications - Pharmacies | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | No longer bound separately, transfer to archives. (See also Registration and Inspection Files - Pharmacies and Miscellaneous. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0033-531 | | TITLE | Registration Files - Honorary | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | No longer created. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0034-531 | | TITLE | Registration Files - Pharmacies | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 5 years after cancellation and then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0035-531 | | TITLE | Registration Files - Preceptors | | DESCRIPTION | | | RETENTION | 002 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0036-531 | | TITLE | Registration Permit Stubs (all categories) | | DESCRIPTION | | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0028-531 | | TITLE | Registration and Certification Files - Interns | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 5 years and then discard if not transformed into registration (or license) files for pharmacists. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0029-531 | | TITLE | Registration and Inspection Files - Pharmacies and Miscellaneous | | DESCRIPTION | Includes county health departments, family planning clinics, analytical laboratories, ambulance operators, research or teaching institutions, manufacturers, distributors, and institutional drug rooms. | | RETENTION | See Comments | | COMMENTS | Retain initial registration applications 2 years after superseded or expiration and then transfer to archives, retain other documents 5 years and then discard. | | DISPOSITION | See Comments | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0037-531 | | TITLE | Regulations Files | | DESCRIPTION | | | RETENTION | 005 cldr yrs | | COMMENTS | | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0038-531 | | TITLE | Surrendered Pharmacist Registration (or license) Certificates | | DESCRIPTION | | | RETENTION | 020 cldr yrs | | COMMENTS | | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0039-531 | | TITLE | Vouchers | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 5 years and until audited, then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0040-531 | | TITLE | Vouchers - Receipts | | DESCRIPTION | Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 |
| SERIES ID | 0041-531 | | TITLE | Vouchers Register | | DESCRIPTION | | | RETENTION | See Comments | | COMMENTS | Retain 2 years and until audited, then discard. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1986-04-24 | | K.A.R. NUMBER | 53-2-068 | New search
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