Kansas Records Retention Schedules

25 Schedule Entries Found:

Agency Number: 543-001
Real Estate Appraisal Board

SERIES ID	0001-543
TITLE	Accounts Payable Records
DESCRIPTION	Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc.
RETENTION	003 fisc yrs
COMMENTS	See also Ledgers - General, Vouchers and Requisitions - Purchase, Vendor Files, Bid Records, and Purchasing Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0002-543
TITLE	Accounts Receivable Records
DESCRIPTION	Documents related to the collection of payments due the agency: copies of invoices, correspondence, DA forms 32, etc.
RETENTION	003 fisc yrs
COMMENTS	See also Vouchers - Receipts.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0003-543
TITLE	Annual or Special Reports
DESCRIPTION	General and specific reports on agency activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0004-543
TITLE	Appraiser Licensing Files
DESCRIPTION	Application and supporting documentation relating to individuals applying or renewing a license to appraise real estate in Kansas as required by the board.
RETENTION	See Comments
COMMENTS	Retain in office while active, transfer to the records center for 2 years when no longer active, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0005-543
TITLE	Appraiser Registry
DESCRIPTION	Register maintained of the names and addresses of certified and licensed appraisers as required by KSA 58-4105.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0006-543
TITLE	Complaint Files
DESCRIPTION	Documents relating to complaints filed with the board regarding an appraiser.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0007-543
TITLE	Continuing Education Files
DESCRIPTION	Documents submitted by appraisers to verify satisfactory completion of continuing education courses required for yearly license renewal.
RETENTION	002 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0008-543
TITLE	Contracts
DESCRIPTION	Legal agreements with individuals and organizations. Includes all associated documents, eg. DA-146 series.
RETENTION	See Comments
COMMENTS	Retain until expiration of contract plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0009-543
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0010-543
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0011-543
TITLE	Employee Personnel Files
DESCRIPTION	Documents associated with the employment of specific personnel: employee evaluation forms, applications for employment, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0012-543
TITLE	Employee Time Report Records
DESCRIPTION	Records documenting time worked by individual employees on a daily, weekly, or monthly basis: time sheets, time cards, attendance reports, absence reports, sign-in/out sheets, etc.
RETENTION	005 fisc yrs
COMMENTS	Internal agency forms. See also Leave Requests.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0013-543
TITLE	Hearing Files
DESCRIPTION	Transcripts of hearing held by the Real Estate Appraisal Board to investigate complaints to determine whether or not disciplinary action in necessary.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0014-543
TITLE	Investigation Files
DESCRIPTION	Documents relating to investigations completed by the board into allegations of misconduct or incompetence by an appraiser and to determine if disciplinary action is necessary.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0015-543
TITLE	Legislative Relations Files
DESCRIPTION	Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, and other miscellaneous documents related to various legislative activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0016-543
TITLE	License Application Files - Denied or Revoked Status
DESCRIPTION	Documents related to those applications which were denied or revoked.
RETENTION	002 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0017-543
TITLE	Minutes
DESCRIPTION	Proceedings of regular or special meetings of committees, commissions, and other standing or ad hoc organizations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0018-543
TITLE	SHaRP Reports
DESCRIPTION	Computer reports concerning agency payroll issued on a periodic basis from the Division of Accounts and Reports to agencies in the Statewide Human Resources and Payroll Project.
RETENTION	See Comments
COMMENTS	Retain electronic of paper copy 3 fiscal years, then destroy. Not applicable to the Division of Accounts and Reports.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0019-543
TITLE	STARS Reports: Daily Financial
DESCRIPTION	Computer reports regarding agency financial status issued on a daily basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Includes: DAFR8010, DAFR8120, DAFR8210, DAFR8420, DAFR8101, etc.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0020-543
TITLE	STARS Reports: Monthly Financial
DESCRIPTION	Computer reports regarding agency financial status issued on a monthly basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the old CASK Reports. Includes: DAFR8290, DARF8300, DAFR8280, DAFR8070, DAFR8101, etc.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0021-543
TITLE	STARS Reports: Yearly Financial
DESCRIPTION	Computer reports regarding agency financial status issued on a yearly basis from the Division of Accounts and Reports to the Statewide Accounting and Reporting Systems.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the old CASK Reports. Includes: DAFR8290, DAFR8101, DAFR7680, DAFR8120, DAFR8210, etc.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0022-543
TITLE	Technical Reference Files
DESCRIPTION	Copies of documents retained strictly for convenience of reference that are not part of official files: copies of external reports, studies, periodicals, books, brochures, catalogs, vendor lists, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0023-543
TITLE	Temporary Practice Files
DESCRIPTION	Documents relating to requests by out of state appraisers to appraise real estate in Kansas.
RETENTION	002 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0025-543
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0024-543
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

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