Kansas Records Retention Schedules
| Agency: | Real Estate Commission. |
12 Schedule Entries Found:
Agency Number: 549-001
Real Estate Commission
| SERIES ID | 0001-549 | | TITLE | Approved Credit for Courses | | DESCRIPTION | Documents relating to which courses are approved for continuing education. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1990-07-19 | | K.A.R. NUMBER | 53-2-085 |
| SERIES ID | 0002-549 | | TITLE | Certifications - Other States | | DESCRIPTION | Documents relating to requests for certifications made from out of state firms on an individual. | | RETENTION | 001 cldr yr | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1990-07-19 | | K.A.R. NUMBER | 53-2-085 |
| SERIES ID | 0004-549 | | TITLE | Consent to Examine Trust Accounts | | DESCRIPTION | Documents submitted by brokers authorizing representatives of the commission to examine their trust accounts. | | RETENTION | See Comments | | COMMENTS | Retain 3 fiscal years after account is closed, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1990-07-19 | | K.A.R. NUMBER | 53-2-085 |
| SERIES ID | 0005-549 | | TITLE | Continuing Education Certificates | | DESCRIPTION | Certificates filed by real estate licensees to verify satisfactory completion of continuing education courses required for license renewal. | | RETENTION | 004 cldr yrs | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1993-07-15 | | K.A.R. NUMBER | 53-2-097 |
| SERIES ID | 0006-549 | | TITLE | Correspondence - Routine | | DESCRIPTION | Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. | | RETENTION | See Comments | | COMMENTS | Retain until no longer useful, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1990-07-19 | | K.A.R. NUMBER | 53-2-085 |
| SERIES ID | 0007-549 | | TITLE | Docket Files | | DESCRIPTION | Documents relating to complaints, subsequent investigations and any disciplinary action taken by the Real Estate Commission against a real estate agent. | | RETENTION | See Comments | | COMMENTS | Retain 5 years after case is closed, then transfer to the archives for purging. | | DISPOSITION | Archives | | RESTRICTIONS | None | | APPROVED | 2005-10-13 | | K.A.R. NUMBER | 53-2-144 |
| SERIES ID | 0008-549 | | TITLE | Examination Reports | | DESCRIPTION | Contracts, check bank balance report, form cover sheets, etc. relating to annual examinations completed by Commission examiners on each real estate firm required by statute. | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-10-13 | | K.A.R. NUMBER | 53-2-144 |
| SERIES ID | 0009-549 | | TITLE | License Application Files | | DESCRIPTION | Documents relating to applicants applying for a real estate license. | | RETENTION | See Comments | | COMMENTS | Microfilm - then destroy hard copy - transfer microfilm to the archives when no longer needed. | | DISPOSITION | Archives | | RESTRICTIONS | KSA (a)(1)(6)(9), 5 USC Sec. 522a | | APPROVED | 1990-07-19 | | K.A.R. NUMBER | 53-2-085 |
| SERIES ID | 0010-549 | | TITLE | No Action Complaint Files | | DESCRIPTION | Complaints made by the public against a real estate agent resulting in no action taken. | | RETENTION | 003 cldr yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | KSA 45-221(a)(14) | | APPROVED | 1993-07-15 | | K.A.R. NUMBER | 53-2-097 |
| SERIES ID | 0011-549 | | TITLE | Recovery Fund Files | | DESCRIPTION | Claims made by the Real Estate Commission to seek compensation from the Real Estate Recovery Revolving Fund. | | RETENTION | 003 fisc yrs | | COMMENTS | | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 2005-10-13 | | K.A.R. NUMBER | 53-2-144 |
| SERIES ID | 0012-549 | | TITLE | Summary Proceeding Files | | DESCRIPTION | Summary Procedures Orders issued during the application process denying a license or license renewal and the applicant chose not to request a hearing. | | RETENTION | 003 cldr yrs | | COMMENTS | Retain in office 1 year, transfer to the records center for 2 years, then destroy. | | DISPOSITION | Destroy | | RESTRICTIONS | KSA 45-221(d) | | APPROVED | 1997-04-10 | | K.A.R. NUMBER | 53-2-111 |
| SERIES ID | 0014-549 | | TITLE | Vendor Files | | DESCRIPTION | Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc. | | RETENTION | 003 fisc yrs | | COMMENTS | Retain for 5 fiscal years if record is subject to KSA 75-3740(e). See also Vouchers - Purchase, Purchasing Records, Bid Records, Contacts, and Accounts Payable Records. | | DISPOSITION | Destroy | | RESTRICTIONS | None | | APPROVED | 1998-10-08 | | K.A.R. NUMBER | 53-2-117 | New search
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