Kansas Records Retention Schedules

22 Schedule Entries Found:

Agency Number: 579-001
Revisor of Statutes

SERIES ID	0001-579
TITLE	Audit Reports
DESCRIPTION	Results of audits conducted by the Legislative Division of Post-Audit and other state and/or federal auditing agencies.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0002-579
TITLE	Bill Editing Records
DESCRIPTION	Forms completed to record minor changes in the language of bills not reflecting the sense, meaning or effect of the statute.
RETENTION	See Comments
COMMENTS	Obsolete series, destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0003-579
TITLE	Bill Logs
DESCRIPTION	Log of bills introduced including: dates, number of bill, action of House, action of Senate, concur, conference, engrossed, enrolled, date signed, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0004-579
TITLE	Budget Materials
DESCRIPTION	Legislative Council materials relating to budgetary matters.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0005-579
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of annual agency budget: correspondence, draft budgets, computer reports, notes and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0008-579
TITLE	DISC Billing
DESCRIPTION	Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0007-579
TITLE	Disbursement Registers
DESCRIPTION	Registers of funds disbursed by the office and the Legislative Council.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0009-579
TITLE	Documents Logs
DESCRIPTION	Log of all bills introduced including: office document number, description, drafter and request number, secretary and date of request, CRT, official document number, sponsor, comments, etc.
RETENTION	See Comments
COMMENTS	Obsolete series, destroy immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0010-579
TITLE	Governor's Memoranda, Orders and Directives
DESCRIPTION	Routine copies of documents received from the Office of the Governor including: memos, executive orders and directives.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0011-579
TITLE	Interstate Cooperation Commission Administrative Records
DESCRIPTION	Documents related to the fiscal and administrative management of commission affairs: budget prep material [FY 80-90], vouchers, personnel, inventory, audit reports, correspondence, contracts, etc.
RETENTION	See Comments
COMMENTS	Retain according to general schedule (KAR 53-3-1) under appropriate headings, then transfer the remainder to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0012-579
TITLE	Interstate Cooperation Commission Journal
DESCRIPTION	Proceedings of the Interstate Cooperation Commission.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0013-579
TITLE	Leave Requests
DESCRIPTION	Internal forms used to request and authorize the taking of leave by employees.
RETENTION	005 fisc yrs
COMMENTS	See also Employee Time Report Records.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED
K.A.R. NUMBER

SERIES ID	0014-579
TITLE	Legislative Committee Files
DESCRIPTION	Documents relating to the various committees of the legislature including: reports of standing committees, printed bill forms, bills, testimony etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0015-579
TITLE	Legislative Coordinating Council Files
DESCRIPTION	Miscellaneous documents related to the Reviser's function as secretary of the Legislative Coordinating Council including: contracts, studies, minutes, quarterly reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0016-579
TITLE	Legislative Coordinating Council Minutes
DESCRIPTION	Proceedings of the Legislative Coordinating Council which has responsibility for administration of the Legislative Council.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0017-579
TITLE	Members of the Legislature Files
DESCRIPTION	Documents relating to the drafting of bills by individual legislators including: copies of bills, requests for drafting forms, routine letters of transmittal, drafts, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0018-579
TITLE	Personnel Management Records
DESCRIPTION	Miscellaneous reference materials regarding staffing - mostly routine with lists of positions.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0019-579
TITLE	Publication Files
DESCRIPTION	Documents related to the editing and publishing of Kansas statutes.
RETENTION	See Comments
COMMENTS	Retain for two legislative cycles, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0020-579
TITLE	Purchasing Records
DESCRIPTION	Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0021-579
TITLE	STARS Reports
DESCRIPTION	Computer reports regarding agency financial status issued on a daily, monthly and yearly basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0022-579
TITLE	Subject Files
DESCRIPTION	Wide variety of documents relating to the administration of the agency including: correspondence, reports, publications, notes, policy memos, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

SERIES ID	0023-579
TITLE	Taxation Reference Files
DESCRIPTION	Variety of reference materials related to taxation including: reports, publications, population and valuation figures, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED
K.A.R. NUMBER

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