Kansas Records Retention Schedules

70 Schedule Entries Found:

Agency Number: 634-001
State Conservation Commission
Administrative Operations

SERIES ID	0001-634
TITLE	Accounts Payable Records
DESCRIPTION	Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc.
RETENTION	003 fisc yrs
COMMENTS	See also Ledgers - General, Vouchers and Requisitions - Purchase, Vendor Files, Bid Records, and Purchasing Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0002-634
TITLE	Accounts Receivable Records
DESCRIPTION	Documents related to the collection of payments due the agency: copies of invoices, correspondence, DA forms 32, etc.
RETENTION	003 fisc yrs
COMMENTS	See also Vouchers - Receipts.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0007-634
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft budget requests computer reports, notes, and other miscellaneous materials,
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0008-634
TITLE	Budget Requests and Appeals - Annual
DESCRIPTION	Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA form 400 thru 519 and associated supporting documents.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0011-634
TITLE	Committee Files
DESCRIPTION	Records relating to the establishment, organization, membership, policies, activities and accomplishments of internal, interagency, and advisory committees.
RETENTION	003 cldr yrs
COMMENTS	Retain 3 calendar years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0013-634
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organization history of the agency.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0014-634
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine maters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0017-634
TITLE	Director's Files
DESCRIPTION	Documents relating to the operation and administration of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0018-634
TITLE	Employee Personnel Files
DESCRIPTION	Documents associated with the employment of specific personnel: employee evaluation forms, applications for employment, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain in office for length of employee's tenure plus 3 calendar years. Purge documents to create abstracted work history (appointment data and change of status information), transfer to the records center for 62 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0019-634
TITLE	Employee Time Report Records
DESCRIPTION	Records documenting time worked by individual employees on a daily, weekly, or monthly basis: time sheets, time cards, attendance reports, absence reports, sign-in/out sheets, etc.
RETENTION	005 fisc yrs
COMMENTS	Internal agency forms. See also Leave Requests.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0020-634
TITLE	Environmental Coordination Act Form
DESCRIPTION	Copy of Department of Health and Environment form notifying the Conservation Commission of a potential conservation project.
RETENTION	001 fisc yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0022-634
TITLE	Historical Files
DESCRIPTION	Correspondence, reports, etc. relating to the development and establishment of conservation districts and watershed districts throughout Kansas.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0023-634
TITLE	Inventory Records - Expendable Property
DESCRIPTION	Records of receipts, disbursements, and balances of office supplies and other expendable inventory materials.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0024-634
TITLE	Inventory Records - Non-Expendable Property
DESCRIPTION	Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory plus 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0030-634
TITLE	Legislative Relations Files
DESCRIPTION	Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, and other miscellaneous documents related to various legislative activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0031-634
TITLE	Master Plan
DESCRIPTION	Plan designed for the Conservation Commission outlining five year goals.
RETENTION	See Comments
COMMENTS	Retain until no longer useful or superseded, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0032-634
TITLE	Memoranda of Understanding or Agreement - Interagency
DESCRIPTION	Formal agreements reached between state, local, and/or federal agencies.
RETENTION	See Comments
COMMENTS	Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0033-634
TITLE	Minutes - Commission Meetings
DESCRIPTION	Proceedings of regular or special meetings of the commission.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0041-634
TITLE	Payment Vouchers
DESCRIPTION	Vouchers used to pay an individual for cost-shared conservation projects.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0042-634
TITLE	Photographic and Video Materials
DESCRIPTION	Photo-prints, negatives, slides, films, and videotapes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0044-634
TITLE	Policy Statements
DESCRIPTION	Original copies of formal explanations of agency policies and procedures issued in individual statement formats.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect, then transfer to the archives. Retain convenience copies until no longer useful, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0043-634
TITLE	Policy and Procedures Manuals - Working Files
DESCRIPTION	Working documents relating to creation of agency policies and procedures.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0069-634
TITLE	Procedures Manuals
DESCRIPTION	Original copies of agency procedures issued in a collective manual.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect, then transfer 1 copy to the archives, destroy the remainder.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0045-634
TITLE	Program Summary
DESCRIPTION	Printed report summarizing agency programs replacing the agency annual report.
RETENTION	See Comments
COMMENTS	Transfer 2 copies to the archives annually. Retain in office until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0046-634
TITLE	Property Disposition Records - Non-Expendable
DESCRIPTION	Copies of DA forms 110 and supporting documents used to remove capital equipment from the agency inventory.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0047-634
TITLE	Publications
DESCRIPTION	Internally produced newsletters, pamphlets, leaflets, and brochures distributed to inform a constituency about the activities of the agency.
RETENTION	See Comments
COMMENTS	Retain in office 1 year, then transfer 2 copies to the archives and destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0048-634
TITLE	Request for Environmental Assessment
DESCRIPTION	Letter of transmittal and map describing a conservation project submitted by the Division of Water Resources to the Conservation Commission for review and comments.
RETENTION	001 fisc yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0053-634
TITLE	SHaRP Reports
DESCRIPTION	Computer reports concerning agency payroll issued on a periodic basis from the Division of Accounts and Reports to agencies in the Statewide Human Resources and Payroll Project.
RETENTION	See Comments
COMMENTS	Retain electronic or paper copy 3 fiscal years, then destroy. Not applicable to the Division of Accounts and Reports.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0054-634
TITLE	STARS Reports: Daily Financial
DESCRIPTION	Computer reports regarding agency financial status issued on a daily basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the CASK Reports. Includes: DAFR8010, DAFR8120, DAFR8210, DAFR8420, DAFR8101, etc.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0055-634
TITLE	STARS Reports: Yearly Financial
DESCRIPTION	Computer reports regarding agency financial status issued on a yearly basis from the Division of Accounts and Reports to agencies in the Statewide Accounting and Reporting Systems.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Schedule does not apply to originals maintained at Accounts and Reports. Replaces the old CASK Reports. Includes: DAFR8290, DAFR7680, DAFR8120, DAFR8210, etc.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0057-634
TITLE	Subject Files - Assistant Director
DESCRIPTION	Variety of documents relating to the activities and operation of the agency.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0058-634
TITLE	Technical Reference Files
DESCRIPTION	Copies of documents retained strictly for convenience of reference that are not part of official files: copies of external reports, studies, periodicals, books, brochures, catalogs, vendor lists, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0059-634
TITLE	Training Files - County
DESCRIPTION	Record copy of manual, syllabi, textbooks, and other training aids created for agency sponsored county training programs.
RETENTION	See Comments
COMMENTS	Retain until training program is obsolete, then transfer one copy of each manual, syllabus, and textbook to the archives, destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0060-634
TITLE	Travel Request and Authorization Records
DESCRIPTION	Records related to employee travel: DA forms 25 (Request for Out of State Travel) and various internal documents.
RETENTION	003 fisc yrs
COMMENTS	See also Vouchers - Travel and Vehicle Operation Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0063-634
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0061-634
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0062-634
TITLE	Vouchers - Travel
DESCRIPTION	Copies of documents used to certify the validity of claims for the reimbursement of travel expenses: DA forms 121, 122, and 123.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Buffer Initiative Program

SERIES ID	0009-634
TITLE	Buffer Initiative Contract - Grasses
DESCRIPTION	Documents relating to a program which provides state cost-share assistance to landowners for planting and maintaining grasses.
RETENTION	015 cldr yrs
COMMENTS	Retain in office 15 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0010-634
TITLE	Buffer Initiative Contracts -Trees
DESCRIPTION	Documents relating to a program which provides state cost-share assistance to landowners for planting and maintaining trees.
RETENTION	015 cldr yrs
COMMENTS	Retain in office 15 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Conservation Districts Programs

SERIES ID	0012-634
TITLE	Conservation Districts Organizational Files
DESCRIPTION	Memorandum of agreement, election certificate of organization, annual reports, etc. relating to the establishment of a conservation district within each county.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0015-634
TITLE	County Field Review and Site Visit Files
DESCRIPTION	Field sheet, review form, correspondence, map, etc. relating to evaluation of conservation practices of projects provided with cost-share assistance to ensure compliance with established standards.
RETENTION	010 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0021-634
TITLE	Field Office Review Files
DESCRIPTION	Records maintained by field inspectors monitoring state cost-shared assistance conservation projects to ensure proper expenditure.
RETENTION	003 fisc yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Coordinating Agency & Organizations

SERIES ID	0025-634
TITLE	Kansas Association of Conservation Districts (KACD) Files
DESCRIPTION	Correspondence, newsletters, annual convention information, etc. relating to resolutions passed by the association which the Conservation Commission reviews.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0026-663
TITLE	Kansas State University File
DESCRIPTION	Material relating to the university and maintained for convenience of reference.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0037-634
TITLE	National Association of Conservation Districts (NACD) Files
DESCRIPTION	Information gathered at the national conference and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0056-634
TITLE	State Association of Kansas Watersheds Conference File
DESCRIPTION	Materials collected at the conference and maintained for convenience of reference.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Land Reclamation Program

SERIES ID	0028-634
TITLE	Land Reclamation File - Private Companies
DESCRIPTION	Application and supporting documentation submitted by private companies to the agency requesting authorization to mine minerals to ensure that land is reclaimed to established conservation standards.
RETENTION	See Comments
COMMENTS	Retain in office for the life of the mine, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0029-634
TITLE	Land Reclamation Files - Counties
DESCRIPTION	Application and supporting documentation submitted by counties to the agency requesting authorization to mine minerals to ensure that the land is reclaimed to established conservation standards.
RETENTION	See Comments
COMMENTS	Retain in office for the life of the mine, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0051-634
TITLE	Rules and Regulations Files
DESCRIPTION	Copies of federal and state statutes and regulations relating to the program and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Multipurpose Small Lakes Program

SERIES ID	0036-634
TITLE	Multipurpose Small Lakes Program Files
DESCRIPTION	General plan and supporting documentation relating to state cost-shared assistance to a sponsor for construction or renovation of an eligible dam.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Non Point Source Pollution Control

SERIES ID	0070-634
TITLE	Contracts - Local Conservation Districts
DESCRIPTION	Yearly legal agreements with individuals and organizations. Includes all associated documents.
RETENTION	See Comments
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0016-634
TITLE	County Files
DESCRIPTION	Correspondence, fund allocation forms, monthly progress reports, etc. summarizing the progress of conservation districts projects and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0040-634
TITLE	Non Point Pollution Program Files
DESCRIPTION	Work and review plans, policies and procedures, management plans, etc. relating to cost-sharing funding requests submitted to the agency for special non point pollution control projects.
RETENTION	See Comments
COMMENTS	Retain until project is completed plus 5 fiscal years, then transfer to the records center for 10 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0038-634
TITLE	Non Point Source Pollution Award Files
DESCRIPTION	Application and supporting documentation relating to annual awards recognizing pollution control programs or educational efforts made by individuals, counties or the private sector.
RETENTION	see comment
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0039-634
TITLE	Non Point Source Pollution Contracts
DESCRIPTION	Contract, purchase orders, correspondence, etc. relating to requests by individuals or counties for cost-share assistance with the Conservation Commission for a pollution control project.
RETENTION	See Comments
COMMENTS	Retain in office 5 fiscal years, transfer to the records center for 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0052-634
TITLE	Rules and Regulations Files
DESCRIPTION	Copies of federal and state statutes and regulations relating to non point source pollution control and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Riparian & Wetlands Program

SERIES ID	0071-634
TITLE	Contracts - Buffer Technical Assistance
DESCRIPTION	Yearly legal agreements with individuals and organizations. Includes all associated documents.
RETENTION	See Comments
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0049-634
TITLE	Riparian and Wetlands Plans
DESCRIPTION	County protection plans and supporting documentation submitted by counties and private companies requesting cost-sharing funding for riparian and wetlands conservation projects.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Water Resources Program

SERIES ID	0065-634
TITLE	Water Resources Contracts
DESCRIPTION	Contracts and supporting documentation submitted by landowners to the Conservation Commission requesting state cost-share assistance to build conservation structures.
RETENTION	010 fisc yrs
COMMENTS	Retain in office 5 fiscal years, transfer to the records center for 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

Agency Number: 634-001
State Conservation Commission
Watershed District Programs

SERIES ID	0004-634
TITLE	Annual Work Plan
DESCRIPTION	Plan submitted by the watershed district to the Conservation Commission describing activities planned for upcoming year.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0003-634
TITLE	Annual and Special Reports
DESCRIPTION	General and specific reports on agency activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0005-634
TITLE	Audit Reports
DESCRIPTION	Results of audits conducted by the Legislative Division of Post-Audit and other state and/or federal auditing agencies
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0006-634
TITLE	Budget Files
DESCRIPTION	Correspondence, drafts, reports, notes, etc. relating to watershed districts preparing their budget and submitted to the Conservation Commission.
RETENTION	See Comments
COMMENTS	Retain in office 5 fiscal years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0034-634
TITLE	Minutes - County Districts
DESCRIPTION	Proceedings of regular or special meetings of the county watershed districts.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0035-634
TITLE	Minutes - Watershed District
DESCRIPTION	Proceedings of regular or special meetings of the watershed districts.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0050-634
TITLE	Rules and Regulation Files
DESCRIPTION	Copies of federal and state statutes and regulations relating to the programs and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0064-634
TITLE	Water Quality Task Force Files
DESCRIPTION	Documents relating to the establishment of county water quality standards.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0066-634
TITLE	Watershed General Plans
DESCRIPTION	Copy of plans submitted by watershed districts to the Conservation Commission detailing the organizational structure, when formed, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0067-634
TITLE	Watershed Maps
DESCRIPTION	Maps designating the location of watersheds within Kansas.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

SERIES ID	0068-634
TITLE	Watershed Project Files
DESCRIPTION	Correspondence, checklist, inspection reports, etc. submitted by watershed districts to the Conservation Commission requesting state cost-share assistance for flood detention structures.
RETENTION	See Comments
COMMENTS	Retain for the life of the structure, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1999-10-07
K.A.R. NUMBER	53-2-121

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