Kansas Records Retention Schedules

22 Schedule Entries Found:

Agency Number: 663-001
Board of Technical Professions

SERIES ID	0001-663
TITLE	Agenda and Meeting Notices
DESCRIPTION	Copies of agenda and notices for upcoming board meetings.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0002-663
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of the annual agency budget: correspondence, draft requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0003-663
TITLE	Budget Requests and Appeals - Annual
DESCRIPTION	Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 thru 518 and associated supporting documents.
RETENTION	005 fisc yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0004-663
TITLE	Corporate Practice Files
DESCRIPTION	Licensing files for corporations involved in the various technical professions: applications, certificates, annual reports, correspondence, and other supporting materials.
RETENTION	See Comments
COMMENTS	Retain until no longer active, plus 1 calendar year, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0005-663
TITLE	Corporation Annual Reports
DESCRIPTION	Copies of annual reports of technical profession corporations received yearly from the Secretary of State.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0006-663
TITLE	Enforcement Files
DESCRIPTION	Records related to the enforcement of standards, ethics, regulations, and statutes relating to the technical professions: correspondence, reports, exhibits, transcripts, legal documents, etc.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0007-663
TITLE	Engineer Registration book
DESCRIPTION	Log of engineers licensed by the Board: name of licensee, age, dates, place of business, education, years of practice, and address changes.
RETENTION	See Comments
COMMENTS	Obsolete records series, transfer to archives immediately.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0008-663
TITLE	Engineer-In-Training Cards
DESCRIPTION	Brief record created regarding engineers who have passed the EIT examination, but who have not yet been licensed due to lack of experience.
RETENTION	010 cldr yrs
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0009-663
TITLE	Examination Card Files
DESCRIPTION	Brief record created regarding each person taking a professional licensing examination under the Board's authority.
RETENTION	See Comments
COMMENTS	Retain until applicant has taken exam - if passed, transfer to "Professional Licensing Files Index" (q.v.) - if failed, destroy immediately.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0010-663
TITLE	Examination Records
DESCRIPTION	Records related to the giving of professional licensing examinations: scores, statistics, registration logs, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy
DISPOSITION	Destroy
RESTRICTIONS	Portions per 45-221(a)(9)
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-079

SERIES ID	0011-663
TITLE	Examinations
DESCRIPTION	Copies of examinations given to and completed by applicants for licensing in the technical professions.
RETENTION	001 cldr yr
COMMENTS	Blank examination forms are provided by the national associations of the various technical professions. Scores of the completed exams are recorded in the individual applicants Licensing Files.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0012-663
TITLE	Legislative Relations Files
DESCRIPTION	Records related to the passage of legislation and audits by the Legislative Division of Post-Audit.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0013-663
TITLE	License Number Books
DESCRIPTION	Registers used to assign license numbers to professionals: name of professional, file #, exam taken, license #, and dates.
RETENTION	050 cldr yrs
COMMENTS
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0014-663
TITLE	Minutes
DESCRIPTION	Proceedings of the Board of Technical Professions and those boards it has superseded.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0015-663
TITLE	Office Administration Records
DESCRIPTION	Records created and maintained relating to office "housekeeping" activities: vouchers, CASK and KIPPS reports, contracts, telephone records, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedules where applicable - where not applicable, retain until no longer useful, then contact archives for appraisal and disposition directions.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0016-663
TITLE	Personnel/Payroll/Travel Records
DESCRIPTION	Records related to payroll and personnel management for the agency.
RETENTION	See Comments
COMMENTS	Retain in accordance with General Schedule where applicable - where not applicable, retain until no longer useful, then contact archives staff for appraisal and disposition directions.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0017-663
TITLE	Professional Information Reference Files
DESCRIPTION	Wide variety of materials regarding the technical professions and their licensing aspects: correspondence, publications, meeting materials, examination info, committee minutes, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0018-663
TITLE	Professional Licensing Files
DESCRIPTION	Records related to the licensing of engineers, architects, landscape architects, and surveyors (and arranged in sub-series thereby): applications, transcripts, correspondence, photos, etc.
RETENTION	010 cldr yrs
COMMENTS	Microfilm copies of files for professional engineers, 1931-57, have been deposited in the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(6)(9)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0019-663
TITLE	Professional Licensing Files - Pending
DESCRIPTION	"Professional Licensing Files" (q.v.) which are in some stage prior to final licensing: "Must Pay Fee Files," "Examination Files," "Denied Files," "Fee and Facsimile Files," etc.
RETENTION	See Comments
COMMENTS	If approved, then merge with Professional Licensing Files - otherwise, retain 1 year after last activity and destroy except if denied - in that case retain 3 years then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA (a)(1)(6)(9), 5 USC Sec. 522a
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0020-663
TITLE	Professional Licensing Files Index (a.k.a. "White Cards")
DESCRIPTION	Cross reference and index to "Professional Licensing Files" (q.v.): name of professional, occupation, license number, file number, dates, and addresses.
RETENTION	050 cldr yrs
COMMENTS	Includes sub-series for each of the 4 professions: architects, engineers, landscape architects, and surveyors.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0021-663
TITLE	Professional Licensing Registration Cards (a.k.a. "Yellow Cards")
DESCRIPTION	Card file used as quick reference to professionals registered with the board: name, license number, address, dates, basis of qualification, education, professional societies, experience, and remarks.
RETENTION	050 cldr yrs
COMMENTS	Obsolete records series - information now maintained on computer. Includes 4 subseries for each profession: architects, engineers, landscape architects, and surveyors.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0022-663
TITLE	Verification Records
DESCRIPTION	Documents showing responses to other state licensing agencies which have requested verification of professional licenses issued in Kansas.
RETENTION	001 cldr yr
COMMENTS
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

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