Government offices at all level in the state, from collective entities such as groundwater management districts to the smallest individual township board, create records that need to be managed. Records are typically best managed through a records retention and disposition schedule.
The Kansas State Records Board only has oversight over county offices’ retention and disposition schedules, according to K.S.A. 45-404(b), but the State Archivist and the board can provide advice to other local entities with questions.
If you work for a district court, your records management duties are dictated through Supreme Court Rule 108. The Kansas Historical Society has also created a chart to clarify when local and the state historical societies need to be notified regarding destruction of records.
County offices can view and search their office-specific and the general schedules on the KSHS website.
Municipalities can also follow relevant county schedules. Additional advice is available on the Kansas Historical Society's website.
In all instances, if a county office or other local government entity determines that the existing schedule is out-of-date, does not include relevant information for new records being created, or otherwise is in need of revision, please contact State Archives staff with your comments and suggestions. If you would like State Records Board endorsement of a schedule for a non-county office, you can also contact us for help with that process.