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State Records Center

As of June 30, 2015 the State Records Center operated by the State of Kansas through the Kansas Historical Society will no longer be open.  State agencies currently serviced by the State Records Center have been notified; contact your records officer for more information about how you will begin storing your records if you are a records custodian at one of these agencies.

If you are a state agency representative needing to store semi-active records off-site, please review the state contracts for shredding, hardware destruction, and box storage, available on the Kansas Department of Administration’s website.

The three main statewide contracts are with

Contract # 39005
UNDERGROUND VAULTS & STORAGE dba DOCUMENT RESOURCES
PO BOX 1406 MANHATTAN, KS 66505-1406
Vendor ID: 0000046952
FEIN: 48-0649555
Contact: Brandon Weber, weber@doc-res.com
Toll-free number: 888-537-1222
Local number: 785-537-1222
Fax: 785-537-2004
 
Contract # 39004
JAYHAWK FILE EXPRESS LLC PO BOX 2596
TOPEKA, KS 66601-2596
Vendor ID: 0000058455
FEIN: 48-1181366
Contact: Elizabeth Smith, esmith@jayhawkfile.com
Toll-free number: 888-832-9443
Local number: 785-232-9443
Mobile: 785-501-4353
Fax: 785-232-9130
 
Contract # 39007
RECALL TOTAL INFORMATION MANAGEMENT INC. (formerly Media Svcs)
180 TECHNOLOGY PARKWAY
NORCROSS GA 30092-2977
Vendor ID: 0000451125
FEIN: 36-3795227
Contact: Tanner Rapelye, tanner.rapelye@recall.com
Local number: 816-455-7776 Fax: 913-579-1864

Price breakdowns, service areas for each contractor, and other additional information are available in the spreadsheet labeled “EVT0002681.”  These contracts and prices are in effect until March 31, 2019.

The state also maintains a contract for on-site shredding services with Shred-It (formerly Cintas Document Destruction).  Their contact information is

Contract # 39987
Shred-it JV LLC dba Shred-it USA LLC
11101 Franklin Avenue, Ste. 100
Franklin Park, IL
Vendor ID: 0000472642
FEIN: 46-5506074
Contact: Deanna Jones, deanna.jones@shredit.com
Local number: 913-438-4000
Fax: 913-438-8190

This contract and its pricing is available until March 31, 2019.