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Kansas Records Retention Schedules

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Search Type: State Records
KAR Number: 53-2-179

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Agency Number: 046-001
Department of Agriculture
Office of the Secretary
Legal Section

SERIES ID 0311-046 
TITLE Appeal Files 
DESCRIPTION Orders, pleadings, research correspondence, reports, notes, and other supporting documentation relating to cases appealed to the Office of Administrative Hearings, District Court, an Appellate Court, or another reviewing body. 
RETENTION See comments 
COMMENTS Paper documents shall be scanned then, upon quality assurance verification, destroyed and the digital image and other electronic file records retained permanently in DocuWare, which has an endorsed ERP. Ten years after file closure, electronic copies shall be offered to Archives for appraisal. Paper records not scanned will follow the same retention and disposition. 
DISPOSITION Permanent 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(2), (11), (14), (18), (25), (30), and (49). 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0312-046 
TITLE Contracts, Leases, Memoranda of Understanding 
DESCRIPTION Records of supporting documentation relating to formal legal agreements with other entities, including correspondence, research, notes, and drafts.  
RETENTION See comments 
COMMENTS Paper documents shall be scanned then, upon quality assurance verification, destroyed and the digital image and other electronic file records retained for five years after expiration of agreement, then deleted. If supporting documentation is not present and the original agreement is maintained elsewhere, a copy of the original agreement need not be retained. Paper records not scanned will follow the same retention and disposition. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(11), (13), (14), (20), (25), (27), (28), (30), (31), (32), (33), (49), and K.S.A. 60-432. 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0313-046 
TITLE Enforcement Action Files 
DESCRIPTION Orders, pleadings, research, correspondence, reports, notes, and other supporting documentation in actions prosecuted on behalf of KDA Programs for violation of statutes, regulations, and codes administered and enforced by the Secretary, authorized representatives, and Programs. 
RETENTION See comments 
COMMENTS Paper documents shall be scanned then, upon quality assurance verification, destroyed and the digital image and other electronic file records retained for ten years after file closure, then deleted, with the exception of files involving water rights, which shall be retained permanently in DocuWare, which has an endorsed ERP. Paper records not scanned will follow the same retention and disposition.  
DISPOSITION See comments 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(2), (10), (11), (14), (25), and (30), and K.S.A. 60-432. 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0314-046 
TITLE Enforcement Action Files - Decline to Prosecute 
DESCRIPTION Research, correspondence, reports, notes, and other supporting documentation in matters submitted to the Legal Section for prosecution but which fail to meet evidentiary or other applicable standards for prosecution. 
RETENTION See comments 
COMMENTS Paper documents shall be scanned then, upon quality assurance verification, destroyed and the digital image and other electronic file records retained for five years after file closure, then deleted. Paper records not scanned will follow the same retention and disposition. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(2), (10), (11), (14), (25), and (30), and K.S.A. 60-432. 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0315-046 
TITLE Multi-State Action Files 
DESCRIPTION Orders, pleadings, research, correspondence, reports, notes, and other supporting documentation relating to cases involving another State. 
RETENTION See comments 
COMMENTS Paper documents shall be scanned then, upon quality assurance verification, destroyed and the digital image and other electronic file records retained permanently in DocuWare, which has an endorsed ERP. Ten years after file closure, electronic copies shall be offered to Archives for appraisal. Paper records not scanned will follow the same retention and disposition. 
DISPOSITION Permanent 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(2), (10), (11), (14), (18), (25), and (30), and K.S.A. 60-432. 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0297-046 
TITLE Subject Files - Legal 
DESCRIPTION Records relating to activities of the Legal Section, including research results, review results, opinions, memoranda, and reports. 
RETENTION See Comments 
COMMENTS Research results, memoranda, opinions, and like records shall be appraised for transfer to folders maintained for that purpose. Paper documents so retained shall be scanned then, upon quality assurance verification, destroyed and the digital image retained. Digital images and electronic records shall be retained for one year and appraised annually for continued retention or deletion.  
DISPOSITION See comments 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(2), (4), (6), (9), (10), (11), (13), (14), (18), (20), (25), (27), (28), (30), (31), (32), (33), and (49), and K.S.A. 60-432. 
APPROVED 2014-01-23  ; Revised 2014-01-24
K.A.R. NUMBER 53-2-179 

Agency Number: 046-013
Department of Agriculture
Division of Conservation

The Kansas State Conservation Commission was merged into the Kansas Department of Agriculture and became the Division of Conservation on July 1, 2011.


SERIES ID 0310-046 
TITLE Conservation District Documents 
DESCRIPTION Documents provided by statutory requirement per K.S.A. 2-1907 to the Division of Conservation by conservation districts. May include annual reports, audits of financial records, budgets submitted to the county, and district meeting minutes. 
RETENTION Permanent 
COMMENTS Records shall be maintained electronically and shall be offered annually to the State Archives for appraisal. Any legacy paper records will be transferred to the State Archives. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 055-004
Animal Health Department
Brands

SERIES ID 0051-055 
TITLE Livestock Brand Renewal Cards 
DESCRIPTION Brand-renewal requests from livestock owners. 
RETENTION 003 years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0053-055 
TITLE Livestock Theft Report 
DESCRIPTION Copy of report from the county sheriff notifying the agency of cattle theft. 
RETENTION 001 cldr year 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 094-001
Office of the State Bank Commissioner

SERIES ID 0001-094 
TITLE Abstracted Bank History 
DESCRIPTION Ledgers listing banks and any changes in name, location, status, disposition, etc. and maintained for convenience of reference. a.k.a. A-B Books. 
RETENTION See comments 
COMMENTS Retain permanently or transfer to the archives when no longer useful. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0037-094 
TITLE Administrative Interpretations 
DESCRIPTION Formally issued interpretations of the Kansas Uniform Consumer Credit Code authorized pursuant to KSA 16a-6-104. 
RETENTION See comments 
COMMENTS Retain until revoked or superceded, then transfer a copy to the State Archives. Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0002-094 
TITLE Amendments to Articles of Incorporation 
DESCRIPTION Copies of various amendments to articles of incorporation of regulated entities originally filed with the Secretary of State's Office. 
RETENTION See Comments 
COMMENTS Retain until stamped for approval and submitted to the Kansas Secretary of State. No copies retained by the Office of the State Banking Commissioner. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0003-094 
TITLE Annual Reports of Regulated Entities 
DESCRIPTION Annual reports required to be submitted by regulated entities reporting officers, owners, and business activities.  
RETENTION Permanent 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan.  
DISPOSITION Permanent 
RESTRICTIONS Portions KSA 45-221(a)(30) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0005-094 
TITLE Audits - Revenue Bond Issuers 
DESCRIPTION Annual audits compiled by revenue bond issuers to document an acceptable debt service ratio as required by KAR 17-14-1. 
RETENTION 1 year from date of audit 
COMMENTS Records may be maintained in electronic form per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0007-094 
TITLE Banking Board Files 
DESCRIPTION Agenda, minutes, summaries of bank applications, correspondence, tape recordings, etc. documenting bank related activities conducted at the monthly board meetings. 
RETENTION See comments 
COMMENTS Transfer 1 copy to the State Archives after 1 calendar year; maintain copy in agency permanently. Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Archives 
RESTRICTIONS Portions per KSA 9-1712 
APPROVED 2014-01-23  ; Revised 2014-01-24
K.A.R. NUMBER 53-2-179 

SERIES ID 0038-094 
TITLE Banking Division Application Logs 
DESCRIPTION Lists of applications received and statuses of each.  
RETENTION 005 cldr years 
COMMENTS Records may be maintained electronically per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 9-1712 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0039-094 
TITLE Banking Division Applications 
DESCRIPTION Applications pertaining to bank holding companies, banks, trust companies and money transmitters. 
RETENTION Permanent 
COMMENTS Records may be maintained electronically per Electronic Recordkeeping Plan. 
DISPOSITION Permanent 
RESTRICTIONS Portions per KSA 9-1712, KSA 45-221(a)(1)(30) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0009-094 
TITLE Call In Sheets 
DESCRIPTION Work papers relating to nearly completed regulated entities examinations conducted by bank reviewers reporting progress to the central office. 
RETENTION 005 cldr years 
COMMENTS Records may be maintained in electronic format. Kansas Secretary of State maintains original filings. 
DISPOSITION Destroy 
RESTRICTIONS KSA 9-1712 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0040-094 
TITLE Closed Bank Files - No Longer Supervised By Office of the State Bank Commissioner 
DESCRIPTION Bank files for banks that no longer are supervised by the Office of the State Bank Commissioner, as a result of a merger, purchase and assumption, dissolution, conversion, or other action.  
RETENTION 001 cldr year 
COMMENTS Records may be maintained electronically per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 9-1712 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0015-094 
TITLE Consumer Complaint and Resolution File 
DESCRIPTION Correspondence and other documents relating to written complaints directed to the agency.  
RETENTION 003 cldr years 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS Portions per K.S.A. 45-221(a)(30) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0017-094 
TITLE Correspondence - Legal 
DESCRIPTION Written inquiries from regulated entites and the general public pertaining to the agency's regulatory jurisdiction and the agency's responses.  
RETENTION 005 cldr years 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS Portions KSA 45-221(a)(30) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0018-094 
TITLE Correspondence - Regulated Entities 
DESCRIPTION Incoming letters and copies of the responses to regulated entities and/or to third parties regarding the financial condition and status of regulated entities. 
RETENTION 005 cldr yrs 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS KSA 9-1712 & KSA 9-2217 & KSA 16a-6-106 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0021-094 
TITLE Failed Banks files 
DESCRIPTION Correspondence, Federal Deposit Insurance Corporation (FDIC) receivership information, etc. relating to closed banks. 
RETENTION Permanent 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Permanent 
RESTRICTIONS KSA 9-1712 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0022-094 
TITLE Fidelity Bonds 
DESCRIPTION Copy of fidelity bond, declaration page, proof of payment, correspondence, etc. required by KSA 9-1115 and 17-5319 for all regulated entities to ensure against employee theft, etc. 
RETENTION 005 cldr years 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan.  
DISPOSITION Destroy 
RESTRICTIONS KSA 9-1712 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0019-454 
TITLE Legal Case Files and Supervisory Actions 
DESCRIPTION Variety of documents relating to legal proceedings against licensees or registrants. 
RETENTION See comments 
COMMENTS Retain entire case file for 5 calendar years after case is closed, then maintain the final agency order permanently. Records may be maintained in electronic form per Electronic Recordkeeping Plan. 
DISPOSITION See comments 
RESTRICTIONS KSA 45-221(a)(1), (25), (30) & KSA 9-2217 & KSA 16a-6-106 & KSA 60-426. Restrictions for permanent records: portions KSA 9-1712, KSA 45-221(a)(30), KSA 9-2217 and KSA 16a-6-106. 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0041-094 
TITLE Legal Opinions and Memorandums 
DESCRIPTION Formal written and issued memorandums or legal opinions analyzing the facts of a scenario and applying the law. Internal communications only from legal department to staff. 
RETENTION 005 cldr years 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(15) and KSA 60-426 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0021-454 
TITLE Licensees Files 
DESCRIPTION Documents relating to the application, licensing, examination and supervision of licensees and registrants to ensure compliance with statutes, regulations, and standards. Included are files on individual owners and officers of companies.  
RETENTION See Comments 
COMMENTS Retain until after licensee's license has been inactive for 3 calendar years, then destroy. Retain owner and officer files until 3 calendar years after their owner or officer status was terminated, then destroy. Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 45-221(a)(30) and KSA 16a-6-106 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0042-094 
TITLE Meeting Summary Reports (MSRs) 
DESCRIPTION Written summaries of meetings with banks that are not related to an examination.  
RETENTION 005 cldr years 
COMMENTS Records may be maintained electronically per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS KSA 9-1712 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0029-094 
TITLE Monitoring Sheets 
DESCRIPTION Work sheets generated for use in the central office summarizing examinations conducted by bank reviewers regarding problem regulated entities. 
RETENTION 005 cldr years 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS KSA 9-1712 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0025-454 
TITLE Notifications 
DESCRIPTION Worksheets used in notifying registrants of fees due, cancellations, etc. 
RETENTION Retain until the licensee's license has been inactive for 3 calendar years. 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0043-094 
TITLE Professional Organizations files 
DESCRIPTION Documents relating to membership/participation in professional organizations. 
RETENTION 005 cldr years 
COMMENTS Records may be maintained electronically per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0027-094 
TITLE Public Guidance Documents 
DESCRIPTION Memos related to policy and non-policy information issued by the Bank Commissioner to regulated entities. 
RETENTION See comments 
COMMENTS Transfer 1 copy to the State Archives after 1 calendar year. Records may be maintained in electronic format per the Electronic Recordkeeping Plan. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0026-454 
TITLE Registrants and Licensees Databases 
DESCRIPTION Computer databases of current registrants/licensees files. 
RETENTION Permanent 
COMMENTS Data will be retained permanently per Electronic Recordkeeping Plan. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0031-094 
TITLE Reports of Examination 
DESCRIPTION Reports prepared by examination staff documenting the results of the examinations of the regulated financial institutions.  
RETENTION 010 cldr yrs 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS KSA 9-1712 & 16a-6-106 & 9-2217  
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0032-094 
TITLE Revenue Bond Applications 
DESCRIPTION Prospectus, attorney opinion and other documentation as required by KAR 17-14-1 relating to the bond issuance approval process. 
RETENTION See Comments 
COMMENTS Retain until maturity of bond, then destroy. Retain incomplete or not approved revenue bond applications for 3 calendar years, then destroy. Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0044-094 
TITLE Subpoenas 
DESCRIPTION Subpoenas directed to the OSBC and the response, along with any documents produced.  
RETENTION 005 cldr years 
COMMENTS Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 9-1712, KSA 9-2217, and KSA 16a-6-106 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0030-454 
TITLE Telecommunications and Inquiry Logs 
DESCRIPTION Registers recording incoming and outgoing telephone calls and emails of the agency. 
RETENTION 003 fiscal years 
COMMENTS Records may be maintained in hard copy or electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0036-094 
TITLE Work Papers - Exam 
DESCRIPTION Variety of documents and information obtained, created, or generated during the examination process conducted by examination staff.  
RETENTION See Comments 
COMMENTS Retain until subsequent examination, then destroy. Records may be maintained in electronic format per Electronic Recordkeeping Plan. 
DISPOSITION Destroy 
RESTRICTIONS KSA 9-1712 & KSA 9-2217 & KSA 16a-6-106 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 365-003
Kansas Public Employees Retirement System
Member Services Division

SERIES ID 0059-365 
TITLE KPERS Membership Records 
DESCRIPTION Any document created or submitted to the Agency relating to the maintenance of a person's membership account with the Kansas Public Employees Retirement System. These include, but are not limited to, KPERS forms, correspondence, phone logs, and/or vital records maintained by the Agency. 
RETENTION 150 calendar years from date of last retrieval 
COMMENTS Records are stored electronically in KPERS Integrated Technology Solution database and on microfilm or microfiche. Those records that have not been accessed 150 years from the last retrieval date will be permanently purged/deleted from the system. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 74-4909(10) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 634-001
State Conservation Commission

SERIES ID 0012-634 
TITLE Conservation Districts Organizational Files 
DESCRIPTION Memorandum of agreement, election certificate of organization, general correspondence, newsletters, directories, and other records relating to the establishment and organization of a conservation district within each county. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then transfer to the archives memoranda of agreement, election certificate of organization, policy-related correspondence, and directories. Destroy the remainder. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 652-004
Kansas State Department of Education
Career, Standards, and Assessments

SERIES ID 0261-652 
TITLE Career and Technical Education VE2 Programs / Pathways 
DESCRIPTION Records submitted to the Kansas State Department of Education from institutions providing organized educational activities to academic standards providing technical knowledge and skills needed to prepare and careers in current or emerging professions. Individual institutions' files may include applications and supporting documentation, course outlines, funding information, program standards and planning documents, and other related records. Formerly called VE-2s, now available as Pathways through the KSDE website. 
RETENTION Retain 005 Fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted per K.S.A. 45-521 and K.S.A. 75-3520. 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0259-652 
TITLE Driver Education / Commercial Driving School records 
DESCRIPTION Commercial Driving School original records; licensing of school and instructors. Contains forms, correspondence, financial documents, insurance information, social security numbers which may be needed in the event of a lawsuit.  
RETENTION 003 cldr years  
COMMENTS School licenses are annually renewed. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221 & K.S.A. 75-3520  
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0260-652 
TITLE Kansas Standards & Assessment Peer Review 
DESCRIPTION Report and documentation of teaching standards and assessment systems for Kansas, as required under the No Child Left Behind Act of 2001 to be submitted to the U.S. Department of Education. These records are peer reviewed by national experts knowledgeable in the fields of standards and assessment. 
RETENTION 10 cldr years after documentation is returned from USDE. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 694-001
Kansas Commission on Veterans Affairs
Central Office

SERIES ID 0015-694 
TITLE Kansas Soldiers Home and Kansas Veterans' Home Patient Case Files 
DESCRIPTION Documents concerning admission and stay at veterans' homes for patients transferred from state hospitals. Maintained in two sub-series: active & inactive. 
RETENTION 010 cldr years after veterans' death or discharge from either facility 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

Agency Number: 694-002
Kansas Commission on Veterans Affairs
Kansas Soldiers' Home and Kansas Veterans' Home

SERIES ID 0014-694 
TITLE Kansas Soldiers Home and Kansas Veterans' Home Case Files 
DESCRIPTION Includes applications for admission, correspondence, various legal documents, and other related records. Used to document all aspects of the lives of members at the Home. 
RETENTION 010 cldr years after veterans' death or discharge from either facility. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0091-694 
TITLE Members and Transfer Patients Medical Record 
DESCRIPTION Medical histories, hospital admission records, doctors and nurses notes, nutrition records, laboratory records, health assessments, and other documents related to mental and physical health of members 
RETENTION 010 cldr years after veterans' death or discharge from either facility. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

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