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Kansas Records Retention Schedules

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Search Type: State Records
KAR Number: 53-2-180

Page 1 of 1 showing 25 records of 25 total, starting on record 1



Agency Number: 055-003
Animal Health Department
Disease Control

SERIES ID 0034-055 
TITLE Livestock Market Charts 
DESCRIPTION Form and supporting documentation completed by a veterinarian on blood test conducted on all livestock to ensure the health of each animal before sale. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01  ; Revised 2014-05-06
K.A.R. NUMBER 53-2-180 

Agency Number: 288-002
Kansas State Historical Society
State Archives Division

Prior to 2013, known as Library and Archives Division.


SERIES ID 0459-288 
TITLE Kansas Places reference system 
DESCRIPTION Series of reference databases providing information about places located in Kansas, prepared to assist historians, genealogists, and other researchers. Includes but is not limited to county histories; indexes of "Dead Towns" in Kansas, Kansas cities and townships, locations of cemeteries, locations of post offices; and other information transcribed or compiled by Kansas Historical Society staff and volunteers. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0460-288 
TITLE Patron Registration Database 
DESCRIPTION Database generated on patrons who register to use the reference services at the Kansas Historical Society. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(23) 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

Agency Number: 288-XXX
Kansas State Historical Society
Multiple subunits/subunit not defined

SERIES ID 0458-288 
TITLE Collections Management System 
DESCRIPTION Set of applications designed to manage the diverse paper-based, audio-visual, and three-dimensional collections of the Kansas State Archives, Research Collections, and Kansas Museum of History by providing a centralized repository of information about their physical and intellectual content, location, and condition. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 45-221(a)(7)(8) 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

Agency Number: 482-001
Board of Nursing

SERIES ID 0064-482 
TITLE Abandoned Applications 
DESCRIPTION Abandoned applications for licensure and renewal/reinstatement of professional licenses. 
RETENTION See comments 
COMMENTS Image. Retain paper application in office 1 calendar year, then destroy. Retain imaged copy 6 calendar years, then delete. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(9)  
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0058-482 
TITLE Advanced Practice Registered Nurse License Renewal and Reinstatement Applications 
DESCRIPTION Applications and supporting documentation relating to the biennial renewal or reinstatement of professional licenses as required by KSA 65-1117. 
RETENTION 06 cldr yrs 
COMMENTS Image. Retain paper application and imaged copy 6 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0060-482 
TITLE Licensed Mental Health Technician License Renewal and Reinstatement Applications 
DESCRIPTION Applications and supporting documentation relating to the biennial renewal or reinstatement of professional licenses as required by KSA 65-1117. 
RETENTION 06 cldr yrs 
COMMENTS Image. Retain paper copy and scanned images for 6 calender years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0061-482 
TITLE Licensed Practical Nurse License Renewal and Reinstatement Applications 
DESCRIPTION Applications and supporting documentation relating to the biennial renewal or reinstatement of professional licenses as required by KSA 65-1117. 
RETENTION 006 cldr yrs 
COMMENTS Image. Retain paper application and imaged copy 6 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0062-482 
TITLE Registered Nurse Anesthetist License Renewal and Reinstatement Applications 
DESCRIPTION Applications and supporting documentation relating to the biennial renewal or reinstatement of professional licenses as required by KSA 65-1117. 
RETENTION 006 cldr yrs 
COMMENTS Image. Retain paper copy and scanned images 6 calender years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0059-482 
TITLE Registered Nurse License Renewal and Reinstatement Applications 
DESCRIPTION Applications and supporting documentation relating to the biennial renewal or reinstatement of professional licenses as required by KSA 65-1117. 
RETENTION 06 cldr yrs 
COMMENTS Image. Retain paper copy and scanned image for 6 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

Agency Number: 531-001
Board of Pharmacy

SERIES ID 0009-531 
TITLE Drug Destruction Inventories 
DESCRIPTION Includes U.S. Drug Enforcement Agency Form with detailed inventory list of controlled substance drugs that a registrant is surrendering.  
RETENTION See comments 
COMMENTS Original is sent to U.S. Drug Enforcement Agency; Kansas Board of Pharmacy does not keep copies. If any copies are made, destroy once originals are sent to the U.S. D.E.A. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0043-531 
TITLE Legal Summary Orders for Complaint or Disciplinary Cases 
DESCRIPTION Legal summary order documents issued to pharmacists, technicians, pharmacies, and other businesses by the Kansas Board of Pharmacy showing the disciplinary action taken on investigations and complaints that resulted in a violation. 
RETENTION Permanent 
COMMENTS Orders are publicly available on Board of Pharmacy website pursuant to USC 552A and K.S.A. 45-221; see also 0006-531, Complaint Case Files/Disciplinary Orders for complete records of investigations. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0038-531 
TITLE Surrendered Pharmacist Registration (or license) Certificates 
DESCRIPTION Original wall certificates issued to Pharmacists that have been surrendered and returned to the Kansas Board of Pharmacy. 
RETENTION 002 cldr yrs 
COMMENTS Retain on-site at Board of Pharmacy for 2 years and then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

Agency Number: 671-001
Pooled Money Investment Board

SERIES ID 0019-671 
TITLE ADB Rate and Administrative Fees 
DESCRIPTION Spreadsheet used in calculation of 1) average daily balance (ADB) rate that determines the monthly interest earned by state agencies as mandated by legislature and 2) monthly state, Municipal Investment Pool (MIP) and Health Care Stabilization Fund (HCSF) administrative fees for investment management services.  
RETENTION 003 fisc yrs 
COMMENTS Reports from other systems used for data input purposes will be retained for 1 fiscal year.  
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0043-671 
TITLE Agricultural Production Loan Program 
DESCRIPTION Record of payments by Kansas banks and memos to the State Treasurer's Office (STO) Cashier.  
RETENTION 010 fisc years 
COMMENTS This program is managed through the State Treasurer's Office. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 75-3520(a)(1) 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0044-671 
TITLE Audit workpapers 
DESCRIPTION Documentation compiled for auditors. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0045-671 
TITLE Cash Balance Worksheets 
DESCRIPTION Worksheet used to determine funds to be invested in repurchase agreements. 
RETENTION 006 months 
COMMENTS State Treasurer's Office maintains the official cash balance worksheets. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0046-671 
TITLE Home Loan Deposit Program 
DESCRIPTION Record of payments by Kansas banks and memos to State Treasurer's Office (STO) Cashier. 
RETENTION 022 fisc years 
COMMENTS This program is managed through the State Treasurer's Office. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 75-3520(a)(1) 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0035-671 
TITLE Investment Accounts (Kansas Bank CDs) 
DESCRIPTION Documents relating to funds invested in Kansas banks via certificate of deposits. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0047-671 
TITLE Reconcilitations to Centralized Accounting System 
DESCRIPTION Reconciliations of the Pooled Money Investment Portfolio (PMIP) Fee Fund, Municipal Investment Pool (MIP), and interest accounts to the Kansas enterprise accounting and financial reporting system. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0001-671 
TITLE Report Workpapers 
DESCRIPTION Documents used in the preparation of management, Board, and annual reports. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0048-671 
TITLE Repurchase agreements 
DESCRIPTION Documentation of investment details, collateral detail, and dealer confirmations for repurchase agreements for idle funds and Healthcare Stabilization Fund. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0049-671 
TITLE Trade Tickets 
DESCRIPTION Documentation provided by the dealer summarizing details of a security purchase and confirmation of the trade. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

SERIES ID 0050-671 
TITLE Trading Blotters 
DESCRIPTION Internal report that summarizes daily investment activity. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01 
K.A.R. NUMBER 53-2-180 

Agency Number: 700-001
Kansas Board of Veterinary Examiners

SERIES ID 0011-700 
TITLE License Renewal Files 
DESCRIPTION Form annually submitted by veterinarians to renew their license to practice veterinary medicine in the state of Kansas, as required by K.S.A. 47-829. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-05-01  ; Revised 2017-04-13
K.A.R. NUMBER 53-2-180 

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