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Kansas Records Retention Schedules

Results of Query:

KAR Number: 53-2-181

Page 1 of 1 showing 6 records of 6 total, starting on record 1



Agency Number: 652-002
Kansas State Department of Education
Fiscal and Administrative Services
Communications and Recognition Programs

SERIES ID 0264-652 
TITLE Educator Award Program files 
DESCRIPTION Consists of, but is not limited to, nomination packets and application forms with supplementary materials, correspondence, databases with candidate information, selection committee materials and score sheets, candidate portfolios, and other related records regarding awards given to teachers and other educators in the state of Kansas. Awards programs may be sponsored by the Kansas State Department of Education, federal agencies, or private foundations and institutions.  
RETENTION See comments 
COMMENTS Retain all program materials for 5 calendar years. Retain updated list of winners and final lists permanently; bi-annually transfer copy to the State Archives. Transfer copy of winners' applications to the State Archives, then destroy and/or delete all remaining material. Electronic records for awards not administered through the Kansas Department of Education are presumed to be kept by the sponsoring institution. 
DISPOSITION See comments 
RESTRICTIONS Portions may be restricted per K.S.A. 45-221(a)(6)(14)(30). The Milken Family Foundation does not allow names or information about individuals not selected for their award to be made known. 
APPROVED 2014-07-17 
K.A.R. NUMBER 53-2-181 

SERIES ID 0262-652 
TITLE Kansas Exemplary Educators Network (KEEN) Conference files 
DESCRIPTION Documents related to professional development conferences provided for Kansas exemplary educators and their administrators, as well as teacher education students identified as Teachers of Promise and administrators or faculty representatives from higher education institutions. Documents include conference planning and program materials, conference invitations, communications with conference presenters and participants, recognition programs materials, and conference evaluation materials. Records are available in both paper and electronic form. 
RETENTION 002 cldr years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-07-17 
K.A.R. NUMBER 53-2-181 

SERIES ID 0265-652 
TITLE Kansas Foundation for Excellence in Education Files  
DESCRIPTION Documents include budgets, records of receipts and disbursements, financial audits, tax records, Board of Directors meeting materials and minutes, etc. This office serves as the official custodian of the Foundation's permanent records. 
RETENTION See comments 
COMMENTS Retain routine financial and other transactional documents for 6 calendar years, then destroy. Retain permanently records of historical value, including by-laws, meeting materials and minutes, and annual financial audits. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2014-07-17 
K.A.R. NUMBER 53-2-181 

SERIES ID 0266-652 
TITLE School Award Program files 
DESCRIPTION May consist of, but is not limited to, applications and supplementary materials, committee score sheets, databases with information about schools, correspondence, and other related records regarding awards given to Kansas schools. Awards programs may be sponsored by the Kansas State Department of Education, federal agencies, or private foundations and institutions. 
RETENTION See comments 
COMMENTS Retain all program materials for 2 calendar years. Retain updated list of winners and final lists permanently; bi-annually transfer copy to the State Archives. Transfer copy of winners' applications to the State Archives, then destroy and/or delete all remaining material. Electronic records for awards not administered through the Kansas Department of Education are presumed to be kept by the sponsoring institution. 
DISPOSITION See comments 
RESTRICTIONS Portions may be restricted per K.S.A. 45-221(a)(1), Family Educational Rights and Privacy Act: 20 U.S.C. section 1232g; 34 CFR Part 99 
APPROVED 2014-07-17  ; Revised 2014-07-22
K.A.R. NUMBER 53-2-181 

SERIES ID 0245-652 
TITLE Teacher of the Year Program files 
DESCRIPTION Documents related to a regional, state, and national program that identifies, recognizes, and utilizes exemplary teachers. Documents include the nomination packet; nominations submitted by candidates; databases with candidate information; correspondence; selection committee materials; regional and state recognition program materials; program investors; materials related to professional development conferences for finalists and nominees; materials and records related to the Kansas Teacher of the Year ambassadorship, as well as activities of the finalists and nominees; and program budget information. Submitted nominations are available in paper form only, but many other documents are available in both paper and electronic form. 
RETENTION See Comments 
COMMENTS Retain all program materials for 5 calendar years. Retain updated list of winners and final lists permanently; bi-annually transfer copy to the State Archives. Transfer copy of finalists' and Teacher of the Years' applications to the State Archives, then destroy and/or delete all remaining material. 
DISPOSITION See Comments 
RESTRICTIONS K.S.A. 45-221(a)(6)(30) 
APPROVED 2014-07-17 
K.A.R. NUMBER 53-2-181 

SERIES ID 0263-652 
TITLE United States Senate Youth Program Files  
DESCRIPTION Documents include applications, testing materials, committee score sheets, databases with applicant's information, and letters to applicants, committee members and schools. This program is sponsored by the United States Senate and recognizes students who demonstrate outstanding academic abilities, leadership abilities and a strong commitment to public service. Documents are available in both paper and electronic form. 
RETENTION See comments 
COMMENTS Retain all program materials for 2 calendar years. Retain updated list of winners and final lists permanently; bi-annually transfer copy to the State Archives. Transfer copy of winners' applications to the State Archives, then destroy and/or delete all remaining material. 
DISPOSITION See comments 
RESTRICTIONS K.S.A. 45-221(a)(1)(9)(30), 5 U.S.C. section 552(a); Family Educational Rights and Privacy Act: 20 U.S.C. section 1232g; 34 CFR Part 99 
APPROVED 2014-07-17  ; Revised 2014-07-22
K.A.R. NUMBER 53-2-181 

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