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Kansas Records Retention Schedules

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Search Type: State Records
KAR Number: 53-2-182

Page 1 of 1 showing 10 records of 10 total, starting on record 1



Agency Number: 365-001
Kansas Public Employees Retirement System
Administration Division

SERIES ID 0060-365 
TITLE KPERS Internal Audit records 
DESCRIPTION Audits of internal workflow and processes conducted by KPERS Internal Auditor and related supporting documentation. 
RETENTION See comments 
COMMENTS Records are maintained in original form (paper or electronic) for seven fiscal years, then archived electronically for an additional three years. Electronic records are purged (deleted) ten fiscal years from date of last access. Transfer internal audit reports to the State Archives annually. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 74-4909(10) 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

Agency Number: 531-001
Board of Pharmacy

SERIES ID 0044-531 
TITLE Abandoned Incomplete Applications 
DESCRIPTION Includes abandoned incomplete applications and related documents for any licensing or registration type for which there has been no activity within the last two years. 
RETENTION 002 cldr yrs after receipt of last document 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1)(3)(9)(10)(49) 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

SERIES ID 0006-531 
TITLE Complaint Case Files/Disciplinary orders 
DESCRIPTION Includes complaint forms, investigative reports, alcohol/drug evaluations, medical records, legal orders and other correspondence and related materials for pharmacists, pharmacy technicians, interns, pharmacies and other businesses regarding complaints and investigations conducted on behalf of the Board of Pharmacy. 
RETENTION Permanet 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 45-221(a)(1)(2)(3)(9)(10)(11)(25)(30)(35) 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

SERIES ID 0007-531 
TITLE Continuing Education Files 
DESCRIPTION Includes Continuing Pharmacy Education (CPE) certificates or logs of continuing education activity for pharmacists as a prerequisite for license renewal. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

SERIES ID 0028-531 
TITLE Registration (or License) Files - Interns 
DESCRIPTION Includes application for license, license renewal information, intern registration, and other related documents for interns who do not become licensed pharmacists in Kansas. 
RETENTION 8 cldr years after issuance 
COMMENTS Interns who become licensed pharmacists have their intern file integrated with their pharmacist file. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1)(3)(9)(10)(49) 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

SERIES ID 0023-531 
TITLE Registration (or License) Files - Pharmacists and Resident Pharmacies 
DESCRIPTION Registration or licensing files for pharmacists and resident pharmacies. Includes application for license, license renewal information, intern registration and other related documents for Pharmacists. Also includes application for license, license renewal information, inspection reports and other related documents for Kansas Pharmacies.  
RETENTION See comments 
COMMENTS If the license issue date is before January 1, 2012, transfer paper copy of cancelled Pharmacies and Pharmacists to Archives. For cancelled licenses with an issue date after January 1, 2012, retain the paper copy until quality assurance of the electronic copy has been performed, then destroy. Retain electronic copy permanently. Transfer electronic copy of cancelled Pharmacists and Resident Pharmacies to State Archives within two years after cancellation. 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(1)(3)(9)(10)(49) 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

SERIES ID 0045-531 
TITLE Registration (or License) Files - Technicians and Businesses Other Than Resident Pharmacies 
DESCRIPTION Registration or licensing files, including application for license, license renewal information, inspection reports, and other related documents for Pharmacy Technicians and businesses other than resident pharmacies. Businesses include county health departments, analytical laboratories, ambulance operators, research and teaching institutions, manufacturers, distributors, institutional drug rooms, durable medical equipment and retail dealers. 
RETENTION 002 cldr years after cancellation 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1)(3)(9)(10)(49) 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

Agency Number: 553-001
Kansas Racing and Gaming Commission
Administration

SERIES ID 0075-553 
TITLE Kansas Whelped Program - Greyhound Registration 
DESCRIPTION Kansas Whelped Program-related documents, including registration application files (application, copies of checks, etc.) and related correspondence. 
RETENTION 12 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(14), (30) and (49), K.S.A. 75-3520 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

SERIES ID 0074-553 
TITLE Kansas-Bred Program - Horse Registration 
DESCRIPTION Kansas Bred Program-related documents including mare and stallion registration application files (application, Kansas-bred certificate, national breed certificate, check copies, etc.) and related correspondence. 
RETENTION 25 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(14), (30) and (49), K.S.A. 75-3520 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

Agency Number: 561-001
Kansas Board of Regents
Legal

SERIES ID 0062-561 
TITLE Institution Revenue Bond Files 
DESCRIPTION Correspondence, resolution, agenda, drafts, final transcript etc. relating to the sale of bonds by regents institutions for capital improvement projects. 
RETENTION See Comments 
COMMENTS Retain supporting documentation and transcript until bond is paid in full, then destroy.  
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

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