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Kansas Records Retention Schedules

Results of Query:

KAR Number: 53-2-183

Page 1 of 1 showing 22 records of 22 total, starting on record 1



Agency Number: 173-011
Department of Administration
Legal Services

SERIES ID 0010-173 
TITLE Civil Service Board Appeal Records 
DESCRIPTION Records document appellate actions brought before the Civil Service Board. 
RETENTION 003 cldr yrs 
COMMENTS Contact the archives for appraisal - if not accepted, then destroy. 
DISPOSITION See comments 
RESTRICTIONS K.S.A. 45-221(a)(3)(4)(11)(14)(20)(25)(30) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 1079-173 
TITLE Clemency records 
DESCRIPTION Electronic copies of original documents related to requests by penal inmates for clemency, including memoranda prepared for the Governor by Department of Administration, Office of Chief Counsel, once received by the Governor. 
RETENTION 2 fisc yrs 
COMMENTS These are convenience copies maintained by the Department of Administration; record copies are sent to the State Archives by the Governor's office, per K.S.A. 75-104(c). 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 22-2707, K.S.A. 45-221(a)(1)(3)(14)(29)(30) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0940-173 
TITLE Labor Relations File 
DESCRIPTION Agency and subject file compiled on labor relations and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(25) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0953-173 
TITLE Legal Research Files 
DESCRIPTION Research compiled by staff and used to assist in policy and decision making. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(25) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0941-173 
TITLE Litigation Case Files 
DESCRIPTION Documents relating to individual litigation involving the Department of Administration. 
RETENTION See Comments 
COMMENTS Retain in office 5 years after case is closed, then contact the archives for appraisal - if not accepted, then destroy. 
DISPOSITION See comments 
RESTRICTIONS KSA 45-221(a)(3)(4)(11)(14)(20)(25)(30) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0704-173 
TITLE Memoranda of Understanding or Agreement - Interagency 
DESCRIPTION Background material and formal agreements reached between state, local, and/or federal agencies. 
RETENTION See Comments 
COMMENTS Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS Portions restricted per K.S.A. 45-221(a)(25) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

Agency Number: 296-003
Department of Labor
Division of Employment Security

SERIES ID 0227-296 
TITLE Appeals Quality Reviews 
DESCRIPTION Unemployment Insurance Lower Authority Appeals Quality Review files. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0224-296 
TITLE Benefits Timeliness and Quality (BTQ) Reviews 
DESCRIPTION Benefits Timeliness and Quality (BTQ) Review cases. 
RETENTION 3 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-01-15  ; Revised 2015-03-04
K.A.R. NUMBER 53-2-183 

SERIES ID 0225-296 
TITLE Call Driver Report 
DESCRIPTION Reports completed by intake representatives to document call drivers. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0226-296 
TITLE Interval Report 
DESCRIPTION Daily report broken down to 15-minute increments showing how many agents were on the phone during that 15-minute increment and how calls were handled during the 15-minute increment. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0228-296 
TITLE Sensitive Exhibits 
DESCRIPTION Documents related to unemployment claims of a sensitive nature (e.g. pornographic pictures). 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

Agency Number: 300-XXX
Department of Commerce
Multiple subunits/Subunit not defined

SERIES ID 0140-300 
TITLE Fiscal Records Related to Grants 
DESCRIPTION General records maintained by the Kansas Department of Commerce regarding financial receipts and expenditures and for travel, normally used to monitor, manage, and verify federal program grant expenditures, as required to meet federal audit requirements. 
RETENTION 010 fisc yrs 
COMMENTS This series contains only internal documents. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control

SERIES ID 0118-652 
TITLE Policy Memos - U.S.D.A. 
DESCRIPTION Memoranda related to federally-funded child nutrition program policies received from the U.S. Department of Agriculture. 
RETENTION Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

Agency Number: 670-002
Office of the State Treasurer
Municipal Bond Services

SERIES ID 0008-670 
TITLE Bond Transcripts 
DESCRIPTION Bonds and coupons submitted by bond counsels to the State Treasurer regarding the issuance of long term bonds. 
RETENTION See comments 
COMMENTS Retain 5 years after maturity date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

Agency Number: 671-001
Pooled Money Investment Board

SERIES ID 0056-671 
TITLE Daily Rate Sheets 
DESCRIPTION Compilation of investment rates for the Municipal Investment Pool (MIP), Kansas Bank certificates of deposit (CDs), Agricultural Production Loan Program, and Home Loan Deposit Program (rates pulled from Bloomberg). 
RETENTION 003 fisc yrs 
COMMENTS This applies to the printouts only as the original data is stored in electronic systems. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0055-671 
TITLE Letters of Instruction - Municipal Investment Pool (MIP) 
DESCRIPTION Form completed by Municipal Investment Pool (MIP) participants to authorize processing transactions in their accounts. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0053-671 
TITLE Municipal Investment Pool Daily Reports 
DESCRIPTION Reports generated from Municipal Investment Pool software used to confirm balances and activity in the Municipal Investment Pool (MIP). 
RETENTION 001 cldr yr 
COMMENTS This retention specifically applies to the paper printouts of these reports. 
DISPOSITION Destroy 
RESTRICTIONS NONE 
APPROVED 2014-12-16 
K.A.R. NUMBER 53-2-183 

SERIES ID 0052-671 
TITLE Municipal Investment Pool Enrollment Paperwork 
DESCRIPTION Paperwork completed by depositors authorizing officers and employees of the depositor to complete transactions in their account. Includes Resolution and Password Designation forms.  
RETENTION Current forms and those covering previous 5 years 
DISPOSITION Destroy 
RESTRICTIONS NONE 
APPROVED 2014-12-16 
K.A.R. NUMBER 53-2-183 

SERIES ID 0051-671 
TITLE Municipal Investment Pool Web Requests 
DESCRIPTION Printed copy of web-based transaction instructions generated by participants to process transactions on their accounts. 
RETENTION 001 cldr yr 
COMMENTS This applies solely to the paper printouts that are used for convenience during normal business 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0057-671 
TITLE Revenue Estimating Report 
DESCRIPTION Interest income estimates presented to the Consensus Revenue Estimating Group. 
RETENTION 003 fisc yrs 
COMMENTS One copy of report is transferred to the State Archives as part of board packets (see series ID 0015-000). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0030-671 
TITLE Special Investment Fund Files 
DESCRIPTION Documentation relating to Pooled Money Investment Board's investment of miscellaneous state agencies' monies (ex. from the Kansas Development Finance Authority). Documentation includes trade tickets and copies of SMART deposits. 
RETENTION 005 fisc yrs 
COMMENTS Listings of investments and summary activity are transferred to the State Archives with monthly management reports and board reports (see series ID 0005-000). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

SERIES ID 0032-671 
TITLE State Highway Fund Files 
DESCRIPTION Documentation relating to Pooled Money Investment Board's investment of the Kansas Department of Transportation's monies in accordance with K.S.A. 68-2324. Documents include trade tickets, copies of SMART deposits, and summary of activity. 
RETENTION 005 fisc yrs 
COMMENTS Listing of investments and summary of activity are included in monthly management reports and board reports and transferred to the State Archives (see series ID 0005-000).  
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-01-15 
K.A.R. NUMBER 53-2-183 

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