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Kansas Records Retention Schedules

Results of Query:

KAR Number: 53-2-184

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Agency Number: 000-001
State General Retention and Disposition Schedule
Administrative

SERIES ID 0016-000 
TITLE Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0017-000 
TITLE Budget Requests and Appeals - Annual 
DESCRIPTION Copies of budgets submitted yearly to the state legislature for approval and subsequent appeals: DA forms 400 through 518 and associated supporting documents. 
RETENTION 005 fisc yrs 
COMMENTS State Archives considers copies transferred through the Division of Budget to be the official record copy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0238-000 
TITLE Grant Files - Grants Applied for by State Agencies 
DESCRIPTION Applications, supporting documentation, correspondence, and other records relating to federal, state, and private grants applied for by a Kansas state agency. Includes both funded and unfunded/unaccepted grant application records. 
RETENTION See comments 
COMMENTS Retain 005 fiscal years after the end of the grant period, then transfer initial grant application and any annual and final reports to the State Archives; destroy the remaining documents. Destroy unsuccessful grant applications 005 fiscal years after notification application was not accepted. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0239-000 
TITLE Grant files - Grants Administered by State Agencies 
DESCRIPTION Records regarding the administration of grants awarded by a Kansas state agency to other state agencies and/or local entities. May include applications, correspondence, financial documentation, reports, and other related materials from managing individual grants. Also includes records related to the overall grant program administration, which may include but is not limited to drafts of materials, dissemination information, reference information, grant program rules and guidelines, and summary reports of program outcomes. 
RETENTION See comments 
COMMENTS Retain individual grant files until final reports are received and audits, if necessary, performed + 1 year, then destroy. Retain unfunded grant applications for 1 year after decisions made and appeals, if any, completed, then destroy. Retain overall grant program administration records until superseded by updated information, then contact the State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0071-000 
TITLE Litigation Case Files 
DESCRIPTION Correspondence, court documents, research materials, reports, press releases, etc. documenting agency litigation activities. 
RETENTION See Comments 
COMMENTS Retain precedent-setting litigation records not scheduled by agency specific schedule 5 years after case is closed, then transfer to the archives for purging. Retain all other litigation records 5 years after case is closed, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted per K.S.A. 45-221(a)(1)(2)(3)(4)(5)(6)(11)(14)(20)(25)(29)(30)(47), K.S.A. 60-226, and K.S.A. 60-426. Other restrictions may also apply for an individual agency. 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0074-000 
TITLE Memoranda of Understanding or Agreement - Interagency 
DESCRIPTION Formal agreements reached between state, local, and/or federal agencies. Includes correspondence and other materials related to the adoption of an agreement or any amendments. 
RETENTION See Comments 
COMMENTS Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives then destroy. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(14)(20)(25). 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

Agency Number: 000-007
State General Retention and Disposition Schedule
Public Relations

SERIES ID 0089-000 
TITLE Programs and Invitations 
DESCRIPTION Documents related to official agency functions. 
RETENTION See Comments 
COMMENTS Retain all event planning materials for 3 fiscal years, then transfer 1 copy of program/invitation/final product(s) to the State Archives, destroy the remaining materials. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

Agency Number: 046-014
Department of Agriculture
Animal Health

The Kansas Animal Health Department was merged into the Kansas Department of Agriculture in 2011.


SERIES ID 0316-046 
TITLE Animal Health Information Management System 
DESCRIPTION Electronic system containing data and providing pdf and other attachments to manage information regarding account owners, premises, and animal traceability in Kansas. Includes information regarding licensing for veterinarians, feed lots, herds, disposal plants, and other related entities; inspections; vaccinations, quarantines, and disease tracking; complaints and investigations; livestock dealer registrations; and special programs.  
RETENTION See comments 
COMMENTS Retain all data until inactive plus 5 years, except certificates of veterinary inspection for horses, cattle, sheep, goats, swine, ratites, cervids, and domestic fowl, which shall be retained for 10 years, then destroy or delete. Records of inspections pursuant to the Pet Animal Act citing a deficiency or violation not resulting in an enforcement action shall be destroyed or deleted within 3 years after the division receives notice the deficiency or violation is remedied. 
DISPOSITION Destroy 
RESTRICTIONS Portions restricted pursuant to KSA 45-221(a)(20) and (25), KSA 47-674(g), and KSA 47-1709(d) and (i).  
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

Agency Number: 082-XXX
Office of the Attorney General
Multiple subunits/subunit not defined

SERIES ID 0172-082 
TITLE Case Files 
DESCRIPTION Pleadings/filings, research, case notes, interviews, correspondence, contracts, billings, complaint forms, appeal files, and other supporting documentation relating to criminal, consumer, antitrust, medicaid fraud, and civil cases. Includes cases handled by outside counsel, charitable trust, and amicus curiae cases, as well as consumer protection Enforcement Action Files and Multi-State Actions. Does NOT include any case files specifically outlined in other divisions, including but not limited to Abuse, Neglect and Exploitation cases, Cases on Appeal, Outstanding Warrants cases, No-Charge Reports, Homicide cases, and Sex Offense cases.  
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system, until the case is closed, plus 16 years. At conclusion of that time period, the State Archives, in consultation with the Attorney General's Office, will appraise the records and materials for transfer to Archives. If not accepted for transfer to Archives, destroy per Archives' assessment and written directive. 
DISPOSITION See comments 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 22-4707, 38-2326, 45-221(a)(1)(2)(3)(4)(5)(10)(11)(14)(20)(25)(29)(30)(47), 60-226, 60-426 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

Agency Number: 105-001
State Board of Healing Arts

SERIES ID 0013-105 
TITLE Investigative Case Files 
DESCRIPTION Documents relating to investigations conducted by the Board of Healing Arts staff. Includes complaints, investigative reports, patient records, risk management and peer review records, attorney work product and other information created or received in the course of an agency investigation. 
RETENTION 010 fisc yrs after case is closed 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1), (2), (3), (5), (9), (10), (11), (25), (30), (35), KSA 65-2839a, K.S.A. 65-2898a, K.S.A. 65-4915, K.S.A. 65-4925, 42 CFR Part II 
APPROVED 2015-03-26  ; Revised 2015-03-29
K.A.R. NUMBER 53-2-184 

Agency Number: 296-002
Department of Labor
Division of Staff Services

SERIES ID 0035-296 
TITLE Management Analysis Studies 
DESCRIPTION Surveys, flow charts, budget material, case studies, projects, and reports gathered to review unit cost effectiveness or benefits to the agency. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 005 fiscal years, then contact the State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

Agency Number: 296-003
Department of Labor
Division of Employment Security

SERIES ID 0007-296 
TITLE Additional Claim Form 
DESCRIPTION Unemployment Insurance Application. 
RETENTION 005 cldr yrs after case is closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26  ; Revised 2015-03-29
K.A.R. NUMBER 53-2-184 

SERIES ID 0044-296 
TITLE Administrative Reviews 
DESCRIPTION Documents associated with appeals on Unemployment Insurance tax matters. 
RETENTION Permanent 
COMMENTS Located in Contributions unit. Kept for guidance on future administrative reviews. 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0045-296 
TITLE Agendas 
DESCRIPTION Agendas compiled for board members. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0047-296 
TITLE Annual Employer Benefit Charge Statement 
DESCRIPTION Annual statement sent to employers showing individual benefit charges on employees. 
RETENTION See comments 
COMMENTS Located in Contributions unit. Retain for 10 years after termination of business, then destroy.  
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0077-296 
TITLE Appeals Unemployment Insurance Hearing Documents 
DESCRIPTION Documents created as the result of an unemployment insurance appeal being filed. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0054-296 
TITLE Benefit Continued Claim Forms 
DESCRIPTION Unemployment claimant weekly request for benefit and certification of eligibility. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefit unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0009-296 
TITLE Benefit Overpayment Account and Non-Fraud Record 
DESCRIPTION Overpayment record of non-fraud overpayment and any monies that have been collected from that individual. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefit Payment Control unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0012-296 
TITLE Benefit Payment Control Fraud File 
DESCRIPTION Prosecutable fraud file. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0055-296 
TITLE Contributions Hearing Documents 
DESCRIPTION Documents associated with hearings of appeals on administrative reviews of tax matters. 
RETENTION Permanent 
COMMENTS Located in Contributions unit. Kept for guidance on future administrative reviews. 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0056-296 
TITLE Correspondence - Board Members 
DESCRIPTION Incoming and outgoing letters and memoranda concerning Employment Security Board of Review activities. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0060-296 
TITLE Delinquent Unemployment Tax Files 
DESCRIPTION Records from actions on collection of delinquent taxes and reports. 
RETENTION See Comments 
COMMENTS Retain until delinquent taxes are paid, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0063-296 
TITLE Employer Charge Back Data 
DESCRIPTION Information collected concerning calculations of employer unemployment tax rates. 
RETENTION See Comments 
COMMENTS Retain in office for 004 yrs following beginning of new rate year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0021-296 
TITLE Employer Computer CrossMatch--Fraud Investigation 
DESCRIPTION Correspondence to employer to obtain claimant wage information. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in fraud unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0070-296 
TITLE Employer Experience Rating 
DESCRIPTION Annual notice transmitted to employers informing of UI tax rate assigned, based on claim experience. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0071-296 
TITLE Employer Experience Rating Data 
DESCRIPTION Information used to compile annual experience rating notices, based on claim experiences for employees. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0065-296 
TITLE Employer Liability Data 
DESCRIPTION Documents relating to employer tax liability determinations. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0066-296 
TITLE Employer Non-Charge/Charge 
DESCRIPTION File that shows Benefits Unit's determination of charge or non-charge based upon the claim for unemployment benefits. 
RETENTION See comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0067-296 
TITLE Employer Record 
DESCRIPTION Employer Account Record (EAR) listing all management aspects of the employers data for unemployment insurance tax purposes. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0068-296 
TITLE Employer Unemployment Tax Audits 
DESCRIPTION Documents relating to audit of employer records pertaining to Unemployment Insurance tax matters. 
RETENTION See Comments 
COMMENTS Retain for 10 years after termination of business, then destroy. Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0048-296 
TITLE Employment Security Board of Review Decisions 
DESCRIPTION Documents recording the decision rendered by the Board of Review regarding appeals of previously denied benefits claims. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0069-296 
TITLE Entire Benefit Payment History 
DESCRIPTION Record of unemployment insurance payment data for individuals. 
RETENTION 010 yrs 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0023-296 
TITLE Fraud Referral Memorandum 
DESCRIPTION Correspondence between Kansas Department of Labor legal and prosecuting authorities. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefit Payment Control unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0027-296 
TITLE Individual Benefit Claim File 
DESCRIPTION Documents relating to individual unemployment insurance claims. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0029-296 
TITLE Investigation Files--Benefits Accuracy Measurement/Quality Control 
DESCRIPTION Documents relating to investigations of selected unemployment insurance claims conducted to assess whether the Department distributed benefits appropriately. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Performance Management unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.A.R. 50-4-2, K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0080-296 
TITLE Lien, Final Notice and Tax Warrant Levies 
DESCRIPTION Legal notices on employer underpayment of Unemployment Insurance taxes. 
RETENTION Permanent 
COMMENTS Located in Contributions unit. 
DISPOSITION Permanent 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0081-296 
TITLE Litigant Filed - Tried Cases 
DESCRIPTION Legal cases involving employers UI tax (Completed Cases), located in Contributions unit. 
RETENTION 005 fisc yrs after file closed 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1)(25) and K.S.A. 44-714(e) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0085-296 
TITLE Monetary Determination Record 
DESCRIPTION Legal notification to unemployment insurance claimant of their calculated weekly and total benefit amounts. 
RETENTION 010 yrs 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0086-296 
TITLE Monthly Contribution Run 
DESCRIPTION All monetary transactions on employer accounts for the preceding month. 
RETENTION 005 yrs 
COMMENTS Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0036-296 
TITLE New Unemployment Insurance Claim Form 
DESCRIPTION Unemployment Insurance Claim Application. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0087-296 
TITLE Non-Liable Employer Documents 
DESCRIPTION Status documents of non-liable business entities. 
RETENTION 005 fisc yrs after file closed 
COMMENTS Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0088-296 
TITLE Non-Monetary Determination Record 
DESCRIPTION Legal notification to unemployment insurance claimant of their eligibility to receive unemployment insurance benefits. 
RETENTION 010 yrs 
COMMENTS Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0084-296 
TITLE Notes - Board Meetings 
DESCRIPTION Notes regarding votes made by individual members of the Employment Security Board of Review. These are deliberation records. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1)(20) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0095-296 
TITLE Purged Benefit Account Report 
DESCRIPTION Applications and supporting documentation concerning inactive unemployment compensation accounts of individuals. 
RETENTION See Comments 
COMMENTS Retain for five years after file closed, then destroy. Located in Benefits unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0096-296 
TITLE Quarterly Wage Report 
DESCRIPTION Quarterly reports made by employers of the wages paid to all employees and the employers' contributions to the unemployment compensation fund. 
RETENTION 010 fisc yrs 
COMMENTS Located in Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0100-296 
TITLE Requests for Disclosure of Tax Information 
DESCRIPTION Authorization form requesting UI tax information. 
RETENTION 005 yrs 
COMMENTS Located in the Contributions unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0104-296 
TITLE Tax Returns and Adjustments 
DESCRIPTION Forms used to adjust employers' quarterly wage reports and Unemployment Insurance tax returns. 
RETENTION 010 yrs 
COMMENTS Located in Contributions Unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0008-296 
TITLE Unemployment Insurance Benefit Overpayment Account and Fraud Record 
DESCRIPTION Record of overpayment of someone who has committed unemployment fraud and any monies that have been collected from that individual. 
RETENTION Retain for 005 yrs after file closed, then destroy.  
COMMENTS Located in Benefit Payment Control unit. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0017-296 
TITLE Unemployment Insurance Continued Claim Form--Fraud Investigation 
DESCRIPTION Weekly claim for unemployment benefits used for fraud investigation. 
RETENTION Retain for 005 yrs after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-714(e), K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0108-296 
TITLE Unemployment Tax Collection Legal Files 
DESCRIPTION Copies of lawsuits, tax warrants, bankruptcy claims, and other legal files relating to the determination and collection of state unemployment taxes. 
RETENTION See Comments 
COMMENTS Retain in office 002 yrs after case is settled or closed, then destroy. Originals are maintained with the District Courts. Any original accounting information is maintained in the Delinquent Accounts unit. Located in Legal unit. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-714(e), K.A.R. 50-4-2, K.S.A. 45-221(a)(1) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

Agency Number: 296-041
Department of Labor
Division of Workers' Compensation

SERIES ID 0185-296 
TITLE Accident Reports (Form K-WC 1101-A) 
DESCRIPTION Reports filed with the division by employers concerning any accidents to their employees of which they have knowledge, as required by K.S.A. 44-557. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain reports maintained in electronic format 50 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0197-296 
TITLE Elections Files 
DESCRIPTION Documents relating to an employer's acceptance or nonacceptance of the provisions of the Workers' Compensation Act. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0198-296 
TITLE Final Releases (Form D) 
DESCRIPTION Form granting employers final release from liability following the closure of a workers' compensation claim file. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

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