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Kansas Records Retention Schedules

Results of Query:

KAR Number: 53-2-187

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Agency Number: 264-001
Department of Health and Environment
Administration
Legal Services

SERIES ID 0706-629 
TITLE Estate Recovery Case Files 
DESCRIPTION Correspondence, eligibility history, probate pleadings, family agreements, and related documents relating to legal action taken to recover assets from deceased medical assistance recipients' estates. 
RETENTION 005 cldr yrs post closure 
DISPOSITION Destroy 
RESTRICTIONS KSA 39-709b & 45-221(a)(1)(3)(14)(30) 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0700-629 
TITLE Medical Subrogation Case Files 
DESCRIPTION Medical reports, police reports, accident inquiries, correspondence, and related documents relating to agency efforts to recover medical costs. 
RETENTION 005 cldr yrs post closure 
DISPOSITION Destroy 
RESTRICTIONS KSA 39-709b & 45-221(a)(1)(3)(14)(30) 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air

SERIES ID 0419-264 
TITLE Air Emissions Inventory Forms 
DESCRIPTION Completed forms listing basic information regarding industrial operations which emit particles into the air - used as input form for "Air Emissions Inventory Database System". 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0432-264 
TITLE Air Quality Assement Logs 
DESCRIPTION Registers of various section activities related to air quality assessment and enforcement: Order Logs, Complaint Logs, New Plant Logs, Oil Spill Logs, Report Notice Mailing Logs, and Source Test Logs. 
RETENTION 003 cldr yrs 
COMMENTS Contact State Archives for appraisal - if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0452-264 
TITLE Federal Asbestos Hazard Emergency Response Act Management Plans 
DESCRIPTION Asbestos management plans that are required to be submitted to the agency by public and private schools under Federal law/regulation. 
RETENTION 001 cldr yr  
COMMENTS Contact State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services

SERIES ID 0641-264 
TITLE Fish Kill Reports 
DESCRIPTION Reports regarding investigations of fish kills that are used to determine who or what was responsible for the kill and if any regulations have been violated. 
RETENTION 020 cldr yrs 
COMMENTS Contact the State Archives for appraisal. If not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Remediation

SERIES ID 1002-264 
TITLE Abandoned Mine Land Project Files 
DESCRIPTION Records related to the investigation and remediation of safety hazards posed by historic mining sites, including investigation reports, background research, and environmental and other agreements; and supporting documentation including maps, designs, specifications, analytic data, and construction and post construction inspection reports. 
RETENTION 030 cldr yrs post closure 
COMMENTS Contact State Archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS NONE 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 1001-264 
TITLE Coal Mine Permits 
DESCRIPTION Records related to active coal mining, including inspection reports, permit documents, and agreements; and supporting documents including surface water and groundwater reports, analytical data, notice of violations, cessation orders, per ton fees, and other activities required under the Kansas Mine Land Conservation and Reclamation Act. 
RETENTION 030 cldr yrs post closure 
COMMENTS Contact State Archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS NONE 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Radiation

SERIES ID 0272-264 
TITLE Incident Investigation Files 
DESCRIPTION Documents relating to investigations of accidents, incidents, or complaints involving radioactive materials or radiation conducted by Radiation Program staff. 
RETENTION 010 cldr yrs post closure 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0412-264 
TITLE Small Hospital X-Ray Equipment Survey 
DESCRIPTION Survey questions and answers used to determine the methods used by small hospitals in operating the x-ray equipment. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0416-264 
TITLE X-Ray Registration and Inspection Files 
DESCRIPTION Documents relating to the registration files and the inspection reports for all possessors and users of x-ray or ionizing radiation producing devices. 
RETENTION 010 cldr yrs after disposal of device 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water

SERIES ID 0568-264 
TITLE Annual Priority List - EPA Construction Grants and State Revolving Fund Loans 
DESCRIPTION Annual report prepared to inform the public of the priorities established for the allocation of EPA construction grants and state revolving fund loans for wastewater facility construction. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0690-264 
TITLE Arkansas River Corridor Assessment Project Records 
DESCRIPTION Documents containing chemical, biological, and hydrological information on the Arkansas River and used to prepare a comprehensive analysis of the river's water quality. 
RETENTION 020 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0005-264 
TITLE Bond Fund Accounts Audit Reports 
DESCRIPTION Audit reports related to municipal sewer construction revenue bonds held by the agency. 
RETENTION 007 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0468-264 
TITLE Clean Lakes Restoration Priority Data Sheets 
DESCRIPTION Surveys of physical features of lakes including general topography, drainage, ownership and other legal issues, water use, and miscellaneous information. 
RETENTION 020 cldr yrs 
COMMENTS Contact State Archives for appraisal, if not accepted then destroyed. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0511-264 
TITLE County Sanitation Files 
DESCRIPTION Correspondence, lab reports, and other documents relating to domestic sewer and water issues maintained to ensure that private property owners comply with water supply and sanitation regulations. 
RETENTION 005 cldr yrs 
COMMENTS a.k.a. "4.0 Files" 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0566-264 
TITLE County Wide Plan Files 
DESCRIPTION Copies of plans, correspondence, and other documents concerning long range plans prepared by counties to guide the development of water and wastewater treatment facilities. 
RETENTION Until Plan is Superseded 
COMMENTS Contact State Archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0649-264 
TITLE Fish Tissue Monitoring Program Administrative Files 
DESCRIPTION Copies of EPA fish program work plans, analytical data reports, work plan correspondence, etc. relating to the administration of the fish monitoring program. 
RETENTION 020 cldr yrs 
COMMENTS Contact state archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0480-264 
TITLE Groundwater Quality Monitoring Network Data Files 
DESCRIPTION Records related to the monitoring of groundwater quality at sampling sites: results of lab analyses, field measurement notes, sample collection notes. 
RETENTION 020 cldr yrs 
COMMENTS Some information is also found in the EPA's STORET system. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0644-264 
TITLE Groundwater Quality Monitoring Network Files 
DESCRIPTION Field notes, lab submission forms, map of site, etc. relating to well sites that are monitored every other year to ensure compliance with groundwater quality standards. 
RETENTION 020 cldr yrs 
COMMENTS Some data is also found in EPA's STORET system and Kansas University's Kansas Water Database. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0705-264 
TITLE Laboratory Sample Log Sheets 
DESCRIPTION Record of water samples submitted to the laboratory for analysis - used to track progress of sample. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0706-264 
TITLE Lake Drinking Water Supply Quality Study Records 
DESCRIPTION Records related to the study of the quality of drinking water supplied from multiple-use lakes: correspondence, reports, data, notes, drafts, and reference materials. 
RETENTION 020 cldr yrs 
COMMENTS Contact state archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0544-264 
TITLE Local Nonpoint Source Management Plans 
DESCRIPTION County conservation plans submitted for technical assistance and review to ensure consistency with the state nonpoint source management plan. 
RETENTION 004 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0709-264 
TITLE Netbug Computer Reports 
DESCRIPTION Information from "Aquatic Macro-Invertebrate Sample Identification Sheets" in computer report format: site information, date of sample, taxonomy of present organisms, count, and method of sampling. 
RETENTION 020 cldr yrs 
COMMENTS Data may also be found in the EPA's STORET system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0710-264 
TITLE Pesticide Analysis Sheets 
DESCRIPTION Reports received from departmental laboratory on analysis of water samples in regard to their pesticides content. 
RETENTION 020 cldr yrs 
COMMENTS This data is also found in the EPA's STORET computer system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0507-264 
TITLE Public Water Supply - Facility Plans, Drawings, and Specifications 
DESCRIPTION Plans, drawings, and specifications relating to public water supply facilities submitted to the Bureau of Water for approval to ensure that facilities are constructed in accordance with standards. 
RETENTION 005 cldr yrs 
COMMENTS Supersedes general schedule retention requirements for "Architectural Plans, Drawings, Maps, and Specifications -0007-000" 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0498-264 
TITLE Sampling Run Planning Documents 
DESCRIPTION Materials used to plan water sample "runs." Includes sample site information, sampling requirements, personnel, equipment, and other documents. Maintained for both lake and stream sampling programs. 
RETENTION 005 cldr yrs 
COMMENTS Destroy duplicate/convenience copies yearly, but retain master records for 5 calendar years, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0635-264 
TITLE Taste and Odor Algae Bloom Program Files 
DESCRIPTION Records relating to the short term investigations of algae bloom incidents on Kansas lakes. 
RETENTION 020 Cldr yrs 
COMMENTS Contact state archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0542-264 
TITLE Water Quality Certification Files 
DESCRIPTION Documents relating to the review and certification of projects which alter water courses to ensure that water quality standards are not compromised as required by state and federal statutes. 
RETENTION 008 fisc yrs 
COMMENTS Contact State Archives for appraisal - if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0505-264 
TITLE Water Quality Field Sample Sheets 
DESCRIPTION Records used to identify water sample containers, environmental conditions at time of sample, and field test results for acidity of water. 
RETENTION 020 cldr yrs 
COMMENTS Some data is also input into the EPA STORET computer system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0652-264 
TITLE Water Quality Standards Files 
DESCRIPTION Technical criteria development documents, interdepartmental reviews, public meeting and hearing materials, revisions, and other documents relating to establishment of water quality standards. 
RETENTION 2 Permit Cycles 
COMMENTS A permit cycle runs 005 cldr years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0712-264 
TITLE Water Quality Standards Task Force Files 
DESCRIPTION Notes, minutes, drafts, reports, and other miscellaneous documents regarding activities of the task force to review state water quality standards. 
RETENTION 010 cldr yrs 
COMMENTS Agency will purge duplicative materials such as draft copies before transfer. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0694-264 
TITLE Waterfront Construction Files 
DESCRIPTION Records regarding review for approval of planned construction projects on waterfronts: correspondence, applications, public notices, and maps. 
RETENTION 004 cldr yrs 
COMMENTS See also "U.S. Army Corps of Engineers 404 Permit Program Records" for applications for permit construction. Disposition - Contact State Archives for appraisal - if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0543-264 
TITLE Watershed Demonstration Project Files 
DESCRIPTION Correspondence, final report, work plans, budgets, etc. relating to projects established in cooperation with local sponsors to demonstrate the implementation of nonpoint source pollution controls. 
RETENTION 005 fisc yrs 
COMMENTS Contact State Archives for appraisal - if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

Agency Number: 331-001
Insurance Department
Administrative Division

SERIES ID 0056-331 
TITLE Firefighter's Relief Distribution Statements 
DESCRIPTION Documents indicating amounts distributed to each participating firefighters relief association. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16  ; Revised 2015-07-18
K.A.R. NUMBER 53-2-187 

Agency Number: 331-011
Insurance Department
Health and Life Division

The Life and the Accident and Health (A&H) Divisions combined to form the Health and Life Division.


SERIES ID 0105-331 
TITLE Utilization Review Organization, Pharmacy Benefits Manager, and Continuing Care Provider Files 
DESCRIPTION Applications for registration, certificates of registration, supporting documentation, and correspondence relating to renewal of certificate as a utilization review organization (URO), a Pharmacy Benefits Manager, or a Continuing Care Provider. 
RETENTION See comments 
COMMENTS Retain approval registration files two years after withdrawal/cancellation, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

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