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Kansas Records Retention Schedules

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Agency Code: 000-003 (State General Retention and Disposition Schedule. Communications)

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Agency Number: 000-003
State General Retention and Disposition Schedule
Communications

SERIES ID 0072-000 
TITLE Mailing Lists 
DESCRIPTION Lists of names and addresses to whom mail is regularly sent. 
RETENTION See Comments 
COMMENTS Retain until updated, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 21-3914 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0227-000 
TITLE Notices of meetings 
DESCRIPTION Records related to notifying the public regarding an open meeting, including those notices mandated through the Kansas Open Meetings Act (KOMA). 
RETENTION Retain for one calendar year from date issued, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS  
APPROVED 2011-10-13 
K.A.R. NUMBER 53-2-169 

SERIES ID 0085-000 
TITLE Postal Records 
DESCRIPTION Records concerning the use of the U.S. Postal Service and express companies: mailing logs, postage purchase reports, registered mail receipts, express company receipts, mailing permits, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0114-000 
TITLE Telecommunications Logs 
DESCRIPTION Registers recording incoming and outgoing telephone calls and fax transmissions. 
RETENTION 6 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0115-000 
TITLE Telephone Accounting System Reports 
DESCRIPTION Computer generated reports listing all telephone calls made or received individual extensions within the agency. 
RETENTION 003 fisc yrs 
COMMENTS Information may be in either paper or digital format. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-04-16 
K.A.R. NUMBER 53-2-115 

SERIES ID 0122-000 
TITLE Visitors Logs 
DESCRIPTION Registers or logs used to record names of employees, outside contractors, service personnel, and other visitors admitted to agency facilities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0123-000 
TITLE Voice Mail Messages 
DESCRIPTION Sound recordings produced by a voice mail system designed to leave messages for the receiver. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

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