Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-102 (Local Government Records. County Appraiser)

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Agency Number: 000-102
Local Government Records
County Appraiser

SERIES ID	0001-102
TITLE	Abatements/Exemptions Personal Property
DESCRIPTION	Shows name and address of owner, description and value of property exempted, and narrative justification for exemption or abatement.
RETENTION	See Comments
COMMENTS	Retain Exemptions until expiration or property is disposed of, then destroy. Retain Abatements 5 appraisal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0002-102
TITLE	Abatements/Exemptions Real Property
DESCRIPTION	Contains record of land and buildings exempt from taxation (burying grounds, public schoolhouses, public worships, public charity, home of the aged, and other public buildings) showing date exempted, parcel number, valuation, description, and location of tract and a narrative justification for the exemption or abatement.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0003-102
TITLE	Added Tax/Change Orders Personal Property and Real Property
DESCRIPTION	Contains a record of additions to, or deductions from, a property assessment because of a clerical error or other statutory authority or an order by the board of county commission, board of tax appeals, or court. Shows taxing district, property owner, description and value of property, additions, deductions, and reason for revision.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0004-102
TITLE	Agricultural Land Inventory Questionnaires
DESCRIPTION	Includes questions about Conservation Reserve Program (CRP). Contains information about a parcel devoted to agricultural purposes, gross income from agricultural purposes, anticipated gross, whether initial or renewal application, signature of owner, date and phone, applications number, parcel number, acres, and legal description.
RETENTION	See Comments
COMMENTS	Retain until annual update, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0005-102
TITLE	Annual Studies
DESCRIPTION	Studies of market conditions that will affect annual property values. Includes land, depreciation, neighborhood analysis and market modeling studies.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0006-102
TITLE	Appeals - County Appraiser
DESCRIPTION	Documents pertaining to appeals by property owners on valuation and/or classification of property. Includes appeal form, notice of meeting, documentation to support value, final decision and directions for further appeal.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years, or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0009-102
TITLE	Appeals - Small Claims Division
DESCRIPTION	Documents pertaining to appeals by property owners of decisions by the County Appraiser or Hearing Officer/Panel. Includes appeal form, notice of meeting and final decision.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0008-102
TITLE	Appeals - State Board of Tax Appeals
DESCRIPTION	Documents pertaining to appeals by property owners of decision by County Appraiser, County Hearing Officer/Panel or Small Claims Division. Includes name of property owner, county notice of value, appeal papers from county, address, time and place of hearing and final decision.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0007-102
TITLE	Appeals Hearing Officer/Panel
DESCRIPTION	Documents pertaining to appeals by property owners of the County Appraiser's final determination of valuation and/or classification of property. Includes appeal form, notice of meeting and final decision, correspondence and legal documents if appealed in court.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0010-102
TITLE	Appraisal Records - Cards
DESCRIPTION	Includes Property Record Cards and Map Work cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and services, topography, accessory buildings and improvements.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0011-102
TITLE	Appraisal Updates Documents
DESCRIPTION	Support documents pertaining to a particular appraisal. May include worksheets, Inventory Contents Sheets (ICS) and Comparable Sales Sheets.
RETENTION	See Comments
COMMENTS	If a permanent record, then archive. If not a permanent record, retain for 5 appraisal years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0006-102
TITLE	Assessment Appeals
DESCRIPTION	See Appeals - County Appraiser, appeals - County Hearing Officer/Panel, Appeals - State Board of Tax Appeals.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0011-102
TITLE	Assessment Worksheets
DESCRIPTION	See Appraisal Updates Documents.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0019-102
TITLE	Assessments, Notices of Change In
DESCRIPTION	See Change in Value Notices (CVN's).
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0012-102
TITLE	Attorney General's Opinions
DESCRIPTION	Opinions of the State Attorney General requested by the county.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0033-102
TITLE	Blueprints
DESCRIPTION	See Plans, Blueprints and Drawings.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0013-102
TITLE	Board of Tax Appeal Orders
DESCRIPTION	Orders issued by the Board of Tax Appeals to the County Appraiser concerning petitioners' requests for property adjustments and exemptions.
RETENTION	See Comments
COMMENTS	Retain Exemptions until expiration or property is disposed of, then destroy. Retain all others 5 appraisal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0014-102
TITLE	Boat Owners Lists/Registers
DESCRIPTION	Annual list from State Department of Wildlife and Parks of watercraft registered in the county. Includes owner's name and address, description of boat, motor and trailer, registration number and expiration date.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0015-102
TITLE	Bonds, Industrial Revenue and Economic Development
DESCRIPTION	Documents pertaining to property tax exemptions for Economic Development purposes (Industrial Revenue Bond and property exempt under Article 11, Section 13 of the Kansas Constitution). Includes applications, investigations, letters of intent, support documents and annual claim for exemption forms.
RETENTION	See Comments
COMMENTS	Retain 5 years after exemption expires, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0016-102
TITLE	Boundary Changes Documents
DESCRIPTION	Includes memos, filed notes and working papers concerning annexation and other proposed or actual boundary changes.
RETENTION	Permanent
COMMENTS	Office of origin. May be duplicated in other offices.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

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