Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-104 (Local Government Records. County Clerk)

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Agency Number: 000-104
Local Government Records
County Clerk

SERIES ID	0001-104
TITLE	Abstract of Real and Exempted Property Tax Lists
DESCRIPTION	Compiled by the County Appraiser and filed with the Clerk, who then transmits it to the state Director of Property Valuation. Consists of all real and exempt property appraisals which in aggregate list all taxable land and improvements located within the county, showing for each taxing district: tax rate, real property, valuation, personal property valuation, total valuation, allocations for various funds, total local levy, and grand total levy.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0046-104
TITLE	Abstracts of Special Assessments
DESCRIPTION	See Special Assessments.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0002-104
TITLE	Added Tax Order - Personal Property and Real Estate
DESCRIPTION	Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0038-104
TITLE	Amount of Money in Each Treasury Fund
DESCRIPTION	See Monthly Reports.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0010-104
TITLE	Annexation Records
DESCRIPTION	See Boundary Changes.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0040-104
TITLE	Appointments and Oaths
DESCRIPTION	See Oaths and Officer Bonds.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0003-104
TITLE	Appraisal Records Cards/Sheets/Volumes
DESCRIPTION	Property record cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and service, topography, accessory buildings and improvements.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0004-104
TITLE	Appraisal Rolls for Taxable and Exempt Real Property
DESCRIPTION	See Assessment Rolls and Abstracts
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0054-104
TITLE	Assessed Valuation by Address/owner
DESCRIPTION	See Tax District Valuation Summaries.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0004-104
TITLE	Assessment Rolls and Abstracts
DESCRIPTION	Record of real estate/personal property assess for taxation, showing name and address of owner, school district number, legal description of tract or listings of property, itemized values of information in question, and comparison with previous years taxes. Also know as work sheets for the county treasurer's tax rolls. This record series may also be found in the county appraiser's or county treasurer's office.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0003-104
TITLE	Assessment Worksheets
DESCRIPTION	See Appraisal Cards/Sheets/Volumes for Personal Property. See Field Books for Real Property.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0005-104
TITLE	Assessments, Notices of Change In
DESCRIPTION	Contains notification of additions to, or deductions from taxable amount. Shows taxing district, property owner, description of tract, addition or deduction and reason for revision.
RETENTION	003 fisc yrs
COMMENTS	Includes Assessment Increase Lists.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0006-104
TITLE	Balance Register
DESCRIPTION	Contains daily statement of transactions, showing cash balance at beginning of day, receipts and disbursements during the day and balance at the end of the day.
RETENTION	See Comments
COMMENTS	Also called Daily Cash Statements.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0046-104
TITLE	Benefit District Assessments and Support Documents
DESCRIPTION	See Special Assessments.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0016-104
TITLE	Board of County Commissioners Records
DESCRIPTION	See Clerk's Notes. Also see separate schedule for these records.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0007-104
TITLE	Board of Tax Appeals - Orders
DESCRIPTION	Orders issued by the State Board of Tax Appeals to County Appraiser concerning petitioner's requests for adjustments to assessed tax.
RETENTION	003 fisc yrs
COMMENTS	Retention also applies to County Board of Equalization.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0008-104
TITLE	Bond Records--Operational Documents
DESCRIPTION	Records of bonds issued and redeemed supporting documents and reports including account reports, sale notices, bond and coupons due reports, cancelled bonds and coupons, school district bonds, and county facilitated private purpose bonds.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years, then destroy. County facilitated private purpose bonds trustee's monthly statement of accounts retain until audited, usually 1 fiscal year, then destroy. The bond trustee (usually a bank) maintains a record copy as well. See also Bond Records--Transcripts.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0009-104
TITLE	Bond Records--Transcripts
DESCRIPTION	Records of bonds issued and redeemed including the resolution, incumbency certificate, legal opinions, interest exempt from federal income tax, etc.
RETENTION	See Comments
COMMENTS	Retain transcript until bond matures plus 5 calendar years then destroy. See also Bond Records--Operational Documents.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0010-104
TITLE	Boundary Changes Documents
DESCRIPTION	Includes memos, field notes and working papers concerning annexation and other proposed or actual boundary changes for personal, commercial or municipal property.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0011-104
TITLE	Cemetery, Drainage and Sewer District Records
DESCRIPTION	Documents concerning the creation, incorporation, administration, operation and activities of the above.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

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