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Kansas Records Retention Schedules

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Agency Code: 000-104 (Local Government Records. County Clerk)

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Agency Number: 000-104
Local Government Records
County Clerk

SERIES ID 0001-104 
TITLE Abstract of Real and Exempted Property Tax Lists 
DESCRIPTION Compiled by the County Appraiser and filed with the Clerk, who then transmits it to the state Director of Property Valuation. Consists of all real and exempt property appraisals which in aggregate list all taxable land and improvements located within the county, showing for each taxing district: tax rate, real property, valuation, personal property valuation, total valuation, allocations for various funds, total local levy, and grand total levy. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0046-104 
TITLE Abstracts of Special Assessments 
DESCRIPTION See Special Assessments. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0002-104 
TITLE Added Tax Order - Personal Property and Real Estate 
DESCRIPTION Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0038-104 
TITLE Amount of Money in Each Treasury Fund 
DESCRIPTION See Monthly Reports. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0010-104 
TITLE Annexation Records 
DESCRIPTION See Boundary Changes. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0040-104 
TITLE Appointments and Oaths 
DESCRIPTION See Oaths and Officer Bonds. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0003-104 
TITLE Appraisal Records Cards/Sheets/Volumes 
DESCRIPTION Property record cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and service, topography, accessory buildings and improvements. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0004-104 
TITLE Appraisal Rolls for Taxable and Exempt Real Property 
DESCRIPTION See Assessment Rolls and Abstracts 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0054-104 
TITLE Assessed Valuation by Address/owner 
DESCRIPTION See Tax District Valuation Summaries. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0004-104 
TITLE Assessment Rolls and Abstracts 
DESCRIPTION Record of real estate/personal property assess for taxation, showing name and address of owner, school district number, legal description of tract or listings of property, itemized values of information in question, and comparison with previous years taxes. Also know as work sheets for the county treasurer's tax rolls. This record series may also be found in the county appraiser's or county treasurer's office. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0003-104 
TITLE Assessment Worksheets 
DESCRIPTION See Appraisal Cards/Sheets/Volumes for Personal Property. See Field Books for Real Property. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0005-104 
TITLE Assessments, Notices of Change In 
DESCRIPTION Contains notification of additions to, or deductions from taxable amount. Shows taxing district, property owner, description of tract, addition or deduction and reason for revision. 
RETENTION 003 fisc yrs 
COMMENTS Includes Assessment Increase Lists. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0006-104 
TITLE Balance Register 
DESCRIPTION Contains daily statement of transactions, showing cash balance at beginning of day, receipts and disbursements during the day and balance at the end of the day. 
RETENTION See Comments 
COMMENTS Also called Daily Cash Statements. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0046-104 
TITLE Benefit District Assessments and Support Documents 
DESCRIPTION See Special Assessments. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0016-104 
TITLE Board of County Commissioners Records 
DESCRIPTION See Clerk's Notes. Also see separate schedule for these records. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0007-104 
TITLE Board of Tax Appeals - Orders 
DESCRIPTION Orders issued by the State Board of Tax Appeals to County Appraiser concerning petitioner's requests for adjustments to assessed tax. 
RETENTION 003 fisc yrs 
COMMENTS Retention also applies to County Board of Equalization. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0008-104 
TITLE Bond Records--Operational Documents 
DESCRIPTION Records of bonds issued and redeemed supporting documents and reports including account reports, sale notices, bond and coupons due reports, cancelled bonds and coupons, school district bonds, and county facilitated private purpose bonds. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years, then destroy. County facilitated private purpose bonds trustee's monthly statement of accounts retain until audited, usually 1 fiscal year, then destroy. The bond trustee (usually a bank) maintains a record copy as well. See also Bond Records--Transcripts. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-131 

SERIES ID 0009-104 
TITLE Bond Records--Transcripts 
DESCRIPTION Records of bonds issued and redeemed including the resolution, incumbency certificate, legal opinions, interest exempt from federal income tax, etc. 
RETENTION See Comments 
COMMENTS Retain transcript until bond matures plus 5 calendar years then destroy. See also Bond Records--Operational Documents. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-131 

SERIES ID 0010-104 
TITLE Boundary Changes Documents 
DESCRIPTION Includes memos, field notes and working papers concerning annexation and other proposed or actual boundary changes for personal, commercial or municipal property. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0011-104 
TITLE Cemetery, Drainage and Sewer District Records 
DESCRIPTION Documents concerning the creation, incorporation, administration, operation and activities of the above. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0012-104 
TITLE Census Lists Reports and Studies 
DESCRIPTION Copies of census enumerations, abstracts and reports. Usually lists address, members of the household, occupations, family relationships, value of property, etc. Reports and studies are based on the census abstract which vary and may document population density, average annual income, distribution of racial/ethnic groups, etc. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0013-104 
TITLE Certificates and Seals--Personal Property 
DESCRIPTION Documents similar to liens on personal property, like proof of postings and affidavit setting forth the claim and actual expenses. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0014-104 
TITLE Certificates of Valuation 
DESCRIPTION Contains identification and location of the property, name and address of the purchases, sales price, date of sale, the classification and subclassification to which such property belongs, nature and circumstances peculiar to the sale, whether any personal property was included in the sales price, whether the purchaser assumed any mortgages or liens, loans, leases or taxes, the method of financing, whether any special assessments are levied against the property. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 79-1437c 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0015-104 
TITLE Clerk's Financial Reports 
DESCRIPTION Reports to the County Treasurer detailing financial activity occurring the County Clerk's office. Usually submitted monthly. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0016-104 
TITLE Clerk's Notes 
DESCRIPTION Notes taken by the County Clerk during meetings of the Board of County Commissioners. 
RETENTION See Comments 
COMMENTS Retain until minutes are approved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0017-104 
TITLE Coroner's Inquest Record Books and Reports 
DESCRIPTION Records and returns of inquests and findings in violent and sudden deaths, showing name of deceased, cause and date of death, date of inquest, names of jurors and witnesses, finding of coroner or jury, amount of fees. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS May be restricted K.S.A. 45-221(a)(3)(10) 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0018-104 
TITLE Court Proceedings Affecting Property Taxation 
DESCRIPTION Working or reference files pertaining to court cases that may affect taxation levels in the county. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0019-104 
TITLE Delinquent Personal Property and Real Estate Reports 
DESCRIPTION Annual reports of delinquent real estate and personal property taxes. Lists name of taxpayer, location and description of property, assessed valuation, amount of tax, interest, penalty and total payments due. Also may detail how collected Delinquent Taxes were distributed. 
RETENTION 005 fisc yrs 
COMMENTS Also called Distribution of Delinquent Tax Sale Records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0011-104 
TITLE Drainage Districts 
DESCRIPTION See Cemetery, Drainage and Sewer Districts. 
RETENTION  
DISPOSITION  
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0020-104 
TITLE Easements 
DESCRIPTION Record of rights (usually right-of-way) granted to one party to make limited use of another party's real property. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0012-104 
TITLE Enumerations of Population 
DESCRIPTION See Census Lists, Reports and Studies. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0021-104 
TITLE Farm Name Register 
DESCRIPTION Register of farm names, showing date of registration, application number, name of farm, name and address of owner, legal description of property. Arranged numerically by application numbers or alphabetically by surname. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0022-104 
TITLE Fire Incident Reports 
DESCRIPTION Fire, civilian casualty, and firefighter casualty reports, KS Fire Incident Reports, daily check sheets, etc. relating to any insurance losses in excess of $500. 
RETENTION 010 cldr yrs 
COMMENTS Retain local copy 10 calendar years then destroy. Other county offices may have this record series. The copy sent to the Kansas State Fire Marshal's Office is retained for 5 calendar years only as a convenience copy. 
DISPOSITION Destroy 
RESTRICTIONS 5 U.S.C. 552(a) 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-131 

SERIES ID 0023-104 
TITLE Fire Protection Agreements 
DESCRIPTION Agreements between municipalities concerning mutual assistance and complete fire protection. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-199 

SERIES ID 0024-104 
TITLE General Ledger 
DESCRIPTION Contains ledger accounts of disbursements from county funds, showing name of fund, amounts, and date appropriated and debited, total disbursements, overdrafts, and credit balance remaining in each fund. 
RETENTION Permanent 
COMMENTS Also called Appropriations Ledger. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0025-104 
TITLE Homestead and Food Sales Tax Assistance Documents 
DESCRIPTION Documents related to assisting individuals with their Homestead and Food Sales Tax Refund Claims. 
RETENTION See Comments 
COMMENTS Retain until no longer useful then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0026-104 
TITLE Indebtedness, Annual Statement 
DESCRIPTION Contains annual financial statements itemizing taxes collected, amounts distributed to each county fund and political subdivision, and amount debited. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0027-104 
TITLE Intangible Tax Records 
DESCRIPTION Documents pertaining to intangible property taxes levied by local governments. 
RETENTION See Comments 
COMMENTS Retain Intangible Returns and miscellaneous related documents 5 fiscal years, then destroy. Retain Intangible Tax Rolls and Registers permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0028-104 
TITLE Kansas Corporation Commission (KCC) Notice of Approved Intent to Drill 
DESCRIPTION The approved notice of intent to drill including the operator and contractor information, purpose of drilling, drilling date, land description, depth, type of drilling equipment, etc. 
RETENTION See Comments 
COMMENTS Convenience copy only--retain until no longer useful then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-131 

SERIES ID 0029-104 
TITLE Kansas Department of Transportation (KDOT) and Kansas Turnpike Authority (KTA) Plans Under Bid 
DESCRIPTION Plans regarding proposed road construction for companies to bid on. 
RETENTION See Comments 
COMMENTS Retain during bid process plus 30 days then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-131 

SERIES ID 0030-104 
TITLE Land Surveys 
DESCRIPTION Record of surveys made by county surveyor showing plats of townships and sections, locations of markers and all data pertaining to the survey. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0003-104 
TITLE Ledger Sheets 
DESCRIPTION See Appraisal Cards/Sheets. Volumes for personal property and Field Book for real property. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0056-104 
TITLE Levy Sheets 
DESCRIPTION See Tax Levy Rate Sheets/Cards. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0031-104 
TITLE Licenses and Permits 
DESCRIPTION Copies of applications and permits issued allowing individuals to conduct business in certain fields. Often includes name of licensee, address of business, issuance date and license or permit number. 
RETENTION See Comments 
COMMENTS Retain Expiration 3 calendar years, then destroy. Retain Denial 1 calendar year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0032-104 
TITLE Licenses and Permits - Recreation/Sporting 
DESCRIPTION Copies of applications and permits issued allowing individuals to participate in recreational or sporting activities. Often includes name of licensee, issuance date and license or permit number. 
RETENTION See Comments 
COMMENTS Retain Expiration 1 calendar year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0033-104 
TITLE Licenses and Permits - Registers, Logs and Reports 
DESCRIPTION Annual logs of licenses issued to individuals to conduct business in the county. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0005-104 
TITLE Lists of Assessment Increases 
DESCRIPTION See Assessments, Notices of Changes 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0034-104 
TITLE Lists of Businesses in County 
DESCRIPTION Annual list of businesses residing within the county. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0035-104 
TITLE Lists of Taxes 
DESCRIPTION Enumeration of taxpayers listing name, address and taxation district. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0036-104 
TITLE Livestock Marks and Brands 
DESCRIPTION Register of marks and brands for livestock showing address of owner, description or diagram of mark or brand, amount of fees paid and date registered. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0037-104 
TITLE Maps and Plats 
DESCRIPTION Atlases, plats, street maps, appraisal maps. Generally shows parcels. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0038-104 
TITLE Monthly Reports 
DESCRIPTION Contains copies of monthly financial statements to the county commissioners for receipts, shows, amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each and the balance of money in the treasury and depository. 
RETENTION See Comments 
COMMENTS Retain until audited, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0039-104 
TITLE Motor Vehicle Records 
DESCRIPTION Property Tax Refund Applications, Registration and Property Tax Receipts, Sales Tax and Compensating Use Sales Tax Reports, Tag and Decal Listing Sheet, Tax Refunds, and Copies of Title Applications. 
RETENTION See Comments 
COMMENTS Retain one year for audit purposes. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0060-104 
TITLE Moving Permits 
DESCRIPTION Documents related the use of county roads and possible temporary alteration of utilities. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0028-104 
TITLE Notice of Approved Intent to Drill 
DESCRIPTION See Kansas Corporation Commission (KCC) Notice of Approved Intent to Drill 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0040-104 
TITLE Oaths and Officer Bonds 
DESCRIPTION Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years after term is expired, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0050-104 
TITLE Orders for Abatement 
DESCRIPTION See Tax Abatements - Real and Personal Property. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0007-104 
TITLE Orders to Correct Tax Rolls 
DESCRIPTION See Board of Tax Appeals - Orders. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0041-104 
TITLE Park Development Projects 
DESCRIPTION Various documents including maps, plans, correspondence and proposals for park creation and development. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0042-104 
TITLE Plans, Blueprints, Drawings 
DESCRIPTION Engineering plans relating to public improvements (roads, sewers, bridges, ditches, etc.) and public facilities and structures. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0037-104 
TITLE Plats 
DESCRIPTION See Maps and Plats. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0043-104 
TITLE Real Estate Records 
DESCRIPTION Records documenting the ownership, transfer and taxation of public and private land. 
RETENTION See Comments 
COMMENTS Includes: Ownership Lists and Indexes, Transfer Records Books, Classification and Assessed Valuation Reports, and Deeds for Lands Owned by Public Agencies. If duplicative of records maintained by the Register of Deeds, retain until no longer useful, then destroy. If not duplicative, retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0029-104 
TITLE Road Plans Under Bid 
DESCRIPTION See Kansas Department of Transportation (KDOT) and Kansas Turnpike Authority (KTA) Plans Under Bid. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0044-104 
TITLE Rural High Schools - Clerk's Copy 
DESCRIPTION County Clerk's copies of documents pertaining to the creation and operation of rural high schools. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0045-104 
TITLE School District Boundaries/Maps and Land Records 
DESCRIPTION Records of organization of school districts and establishment and alteration of school district boundaries showing name and number of district, date and place of first meeting, description and population of proposed district, time limit of appeals, results of first meeting, officers elected, date organization perfected, plats and drawings of district, description of final boundaries, legal instruments and appraisals. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0046-104 
TITLE Sewer Assessment Records 
DESCRIPTION See Special Assessments. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0011-104 
TITLE Sewer Districts 
DESCRIPTION See Cemetery, Drainage and Sewer Districts. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0046-104 
TITLE Special Assessments 
DESCRIPTION Contains lists of special assessments for ditches, bridges, sewers, sidewalks and streets showing taxing districts, property owners, nature of improvement, lot and parcel number, acreage assessed, assessment, and record of payment. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0046-104 
TITLE Special Tax Reports 
DESCRIPTION See Special Assessments. 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0047-104 
TITLE State Assessed Utilities 
DESCRIPTION Certifications by state Director of Property Valuation to the County Clerk of the amount of state assessed utility valuations for each taxing district. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0007-104 
TITLE State Reports 
DESCRIPTION See Indebtedness Annual Reports 
RETENTION  
DISPOSITION  
RESTRICTIONS  
APPROVED  
K.A.R. NUMBER  

SERIES ID 0049-104 
TITLE Stray Animal Records 
DESCRIPTION Includes filed documents relating to the recovery or sale of estrays filed by the sheriff or other collector of estrays. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0048-104 
TITLE Stray Animal Registers 
DESCRIPTION Includes recorded affidavits and bonds of collectors of strayed animals, affidavits of appraisal of the animals and any reports of the death of strays or affidavits of ownership of strays. 
RETENTION Permanent 
COMMENTS Also called Estray Records. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0050-104 
TITLE Tax Abatements/Exemptions - Personal Property 
DESCRIPTION Shows name and address of owner, description and value of property exempted and narrative justification for exemption. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0051-104 
TITLE Tax Abatements/Exemptions - Real Property 
DESCRIPTION Contains record of land and buildings exempted from taxation (burying grounds, public schoolhouses, public worships, public charity, home for the aged and other public buildings) showing date exempted, parcel number, valuation, description and location of tract. 
RETENTION Permanent 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0052-104 
TITLE Tax Collection Register - County Clerk's Copy 
DESCRIPTION Record of tax collections showing receipt number, name of townships, school district number, name of taxpayer, description of property, taxable valuation, amount of tax for each purpose, period and amount of delinquency, fees, penalties and refunds. A near duplicate of Assessment Rolls kept by County Assessor. 
RETENTION 003 fisc yrs 
COMMENTS Also called Tax Rolls, Includes Corporations and Utilities 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0053-104 
TITLE Tax Distribution Worksheet 
DESCRIPTION Working documents used in the compilation of the Tax Distribution Register. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0054-104 
TITLE Tax District Valuation Summaries 
DESCRIPTION Abstracted statistics listing aggregate totals of tax valuation for particular taxing districts. 
RETENTION 003 fisc yrs 
COMMENTS Value of Name/Address Reports. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0056-104 
TITLE Tax Levy Rate Sheets/Cards 
DESCRIPTION Contains a record of tax levies for political subdivisions showing the county showing for year of levy, taxing district, estimated, requirements for the coming year, and tax to be levied. 
RETENTION Permanent 
COMMENTS Also called Dead Levy Boards. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0055-104 
TITLE Tax Lien Notices (Personal and Franchise) 
DESCRIPTION Contains copies of notices of payment of franchise or excise tax liens. Shows file number, name and address of taxpayer, tax and penalty due, and date and time filed. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0057-104 
TITLE Transfer Records 
DESCRIPTION Record of transfer of title to farmlands and city lots showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration and remarks. 
RETENTION See Comments 
COMMENTS If duplicative of Register of Deed's records, retain 3 calendar years, then destroy. If an original and not duplicated record, retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0058-104 
TITLE Vacation or Alteration of Streets and Alleys, Plats, Easements and Setbacks 
DESCRIPTION Documents concerning changes in classification or use of public improvements. 
RETENTION Permanent 
COMMENTS Also called Dead Levy Boards. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

SERIES ID 0059-104 
TITLE Welfare Lists Monthly Recipients of/Welfare Public File 
DESCRIPTION Public lists which contain the names and addresses of all recipients receiving general assistance benefits along with payments issued to an individual during the preceding month. The names and addresses of children in foster care who are receiving such benefits shall be excluded from said list. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 39-709b 
APPROVED 1999-04-15 
K.A.R. NUMBER 53-2-119 

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