Kansas Records Retention Schedules

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Agency Code: 000-108 (Local Government Records. County Public Works)

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Agency Number: 000-108
Local Government Records
County Public Works

SERIES ID	0001-108
TITLE	Annexation Records
DESCRIPTION	Contains copies of petition for annexation showing date, names, and addresses of subscribers, and description of land to be annexed including a plat. Contains a copy of the commissioners' resolution assigning date and time for a hearing; report of the county engineer, or other designated county officer, about the accuracy of the petition description; report from the municipality into which the land is to be annexed regarding the potential effect on current services (e.g., police, fire, water, sewer); and a resolution of the commissioners granting or denying the petition.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0002-108
TITLE	Annual Reports
DESCRIPTION	Contains annual report to county commissioners concerning conditions of roads, bridges, culverts, ditches, water and sewer lines including amount needed to maintain each over the coming year and cost estimates for new construction.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0004-108
TITLE	Bridge Inspection Records
DESCRIPTION	Contains a record of engineers' annual inspection of bridges showing name, description, river or stream, condition of floor joints, beam spans, and substructure, stature of bridge, and miscellaneous remarks.
RETENTION	Life of Structure
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0003-108
TITLE	Bridge and Culvert Files
DESCRIPTION	Contains original documents relating to the construction and repair of bridges and culverts, including surveyor's data with sketches and blueprints of substructure and superstructure, surveyor's specifications for materials and types of construction, estimates of cost, notices to bidders, bids, and resolutions for commissioners letting contracts, location including section, township, range, road, streams. Also may include original landowner, description of structure, and condition.
RETENTION	Life of Structure
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0005-108
TITLE	Building Inspections Documents
DESCRIPTION	Containing owner, location of property, plan and building permit numbers, date issued, location of structure, and type of construction. Includes date, remarks, and inspector's signature for excavation, footing, foundation, and final approval inspections.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0006-108
TITLE	Building Master Record
DESCRIPTION	Record of each commercial, non-residential structure detailing a history of permits issued for construction or alteration, certificates of occupancy, inspections carried out and violations.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0007-108
TITLE	Building Permit Records
DESCRIPTION	Includes name of owner, amount of money to be expended, type of structure, location, date and name of contractor. May also be maintained in other offices.
RETENTION	See Comments
COMMENTS	Retain Applications and Registers permanently. Retain Information Cards, Monthly Reports, Building Permit Lists 3 calendar years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0008-108
TITLE	Building Permits - Copies
DESCRIPTION	Copies of the original Building Permit. Shows name and address of owner, location of property, proposed construction, and date issued.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0009-108
TITLE	Building Plans
DESCRIPTION	Includes blueprints for structures for which a building permit has been issued, including data on plotting and electrical, heating, and plumbing systems.
RETENTION	See Comments
COMMENTS	Retain until final inspection is passed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0011-108
TITLE	Comprehensive Plans
DESCRIPTION	Master development plans including information on land use, economic development, population, housing needs, utilities and services.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0012-108
TITLE	Ditch Records
DESCRIPTION	Contains original documents relative to the establishment of drainage ditches, including petitions, orders of hearings by commissioners, orders to view and survey, viewers' and surveyors' reports, notices to bidders, bids, contracts, grades and elevations, plats of ditch, completed survey, order for assessment, etc.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0013-108
TITLE	Easements
DESCRIPTION	Copies of legal instruments filed with the Register of Deeds allowing right-of-way to make limited use of private property.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Register of Deed's copy is the official record copy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0014-108
TITLE	Electrical Permit Records
DESCRIPTION	Includes name and address of owner and contractor, location of dwelling, type of fusing system, number of outlets and fixtures to be installed, and date permit issued.
RETENTION	See Comments
COMMENTS	Retain copies 1 calendar year, then destroy. Retain Permit Register permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0015-108
TITLE	Fecal Coliform Counts
DESCRIPTION	Daily and/or monthly logs, sheets, and summaries of fecal coliform presence in water.
RETENTION	005 cldr yrs
COMMENTS	EPA requirement.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0016-108
TITLE	Field Notes
DESCRIPTION	A record survey and measurement data from which plats and road, ditch, bridge, and culvert plans are compiled, showing date of survey, measurements, and surveyor.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0017-108
TITLE	Flood Control and Watershed Records
DESCRIPTION	Various documents concerning flood plains and watersheds. May include flood hazard boundary maps, documents concerning federal flood insurance, flood damage, rainfall statistics and information pertaining to watershed districts.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0018-108
TITLE	Grant Files
DESCRIPTION	Correspondence, memos, research notes and supporting materials pertaining to state and federal grant projects.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years after completion, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0019-108
TITLE	Haulers' Tickets
DESCRIPTION	Contains a record of delivery including salt, gasoline, asphalt, and septic tank hauler records, showing date of delivery, name and address of supplier, amount and type of materials delivered, and by whom.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0020-108
TITLE	House Number Register
DESCRIPTION	Lists the assignment of addresses to particular houses.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0021-108
TITLE	Incinerator Records
DESCRIPTION	Various record series pertaining to maintenance, fuel consumption, emissions and other daily operations.
RETENTION	See Comments
COMMENTS	Retain Daily Sheets and Monthly Sheets 5 calendar years, then destroy. Retain Fuel Consumption Reports permanently. Retain Monthly Ash Hauling Records permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

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