Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-109 (Local Government Records. County Treasurer)

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Agency Number: 000-109
Local Government Records
County Treasurer

SERIES ID	0001-109
TITLE	Abstract of Personal Property Tax Warrants
DESCRIPTION	See Abstracts of Taxes.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0001-109
TITLE	Abstracts of Taxes
DESCRIPTION	Abstracts of real and personal taxes for the county showing each taxing district, tax rate, real and personal property valuation, total valuation, allocations for various funds, total local levy and grand total levy.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0002-109
TITLE	Ad Valorem Tax Reduction Report
DESCRIPTION	Lists firm name, business address, assessed value, amount of tax, penalty, total date due, delinquent date, date paid, bill number.
RETENTION	005 fisc yrs
COMMENTS	Also called Merchants Ad Valorem Tax Ledger.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0003-109
TITLE	Added Tax Orders - Personal Property and Real Estate
DESCRIPTION	Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals, or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0004-109
TITLE	Advance Tax Receipts Copies
DESCRIPTION	Contains number, date issued, account number, general personal property amounts, listed values or bushels of grain, tax rates, and advance payment amounts.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0026-109
TITLE	Amount of Money in Each Treasury Fund
DESCRIPTION	See Monthly Reports.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0005-109
TITLE	Assessment Appeals
DESCRIPTION	Appeals by property owners on assessed taxes. Contains appeal form notice of Board meeting and final decision, correspondence and legal documents if appeals in court.
RETENTION	See Comments
COMMENTS	Retain 5 fiscal years after settlement, then destroy. Also called Tax Protests.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0003-109
TITLE	Assessment Increases for Real Estate
DESCRIPTION	See Added Tax Orders.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0007-109
TITLE	Assessment Rolls - Banks, Corporations, Insurance Companies, Utilities
DESCRIPTION	Assessment rolls of the banks, corporations, insurance companies and utilities sometime separately records from the general assessment rolls, showing name, rate, and amount of dividends in past five years, number of shares of stock sold, salaries paid officers and employees, detailed statement of resources and liabilities, value of all shares, description and value of real estate owned, list moneys and credit. Also may be found in County Appraiser's or Clerk's Office.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0006-109
TITLE	Assessment Rolls Real and Personal Property
DESCRIPTION	Rolls of taxes charged showing to whom assessed, description of property, taxable valuation and amount of tax. Arranged by township and/or city. Often found in County Appraiser's Office. The Treasurer's Tax Collection Register is a near duplicate of the Assessment Rolls.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0008-109
TITLE	Balance Register
DESCRIPTION	Contains treasurer's daily statement of transactions to auditor showing cash balance at beginning of day, receipts and disbursements during the day, and balance at the end of the day.
RETENTION	See Comments
COMMENTS	Retain until audited, then destroy. Also called Daily Cash Statements.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0047-109
TITLE	Benefit Districts Documents
DESCRIPTION	See Tax Reports Special Assessments.
RETENTION
DISPOSITION
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APPROVED
K.A.R. NUMBER

SERIES ID	0009-109
TITLE	Bond and Coupon Register
DESCRIPTION	Register of Bonds issued and redeemed. Lists coupon number, amount, date of issuance, date of redemption, purpose of bond and to whom issued.
RETENTION	See Comments
COMMENTS	Retain 20 years after issue called, then archive.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0010-109
TITLE	Bonds and Coupons Due Reports - Copies
DESCRIPTION	Reports of bond issues and coupon due dates and amounts due.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-14
K.A.R. NUMBER	53-2-114

SERIES ID	0008-109
TITLE	Cash Posting Registers
DESCRIPTION	See Balance Register.
RETENTION
DISPOSITION
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APPROVED
K.A.R. NUMBER

SERIES ID	0011-109
TITLE	Check Registers
DESCRIPTION	Register showing check number, date issued, to whom issued, amount and purpose of payment. Sometimes contains check stubs.
RETENTION	003 fisc yrs
COMMENTS	See also General Schedule - Banking Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0012-109
TITLE	Claims Vouchers
DESCRIPTION	Copies of documents used to order and pay for goods. Lists voucher number, amount, payee, items purchased.
RETENTION	003 fisc yrs
COMMENTS	See also General Schedule - Vouchers and Requisitions - Purchase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0037-109
TITLE	Compromise Orders
DESCRIPTION	See Settlements.
RETENTION
DISPOSITION
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APPROVED
K.A.R. NUMBER

SERIES ID	0013-109
TITLE	County Clerk's Financial Reports
DESCRIPTION	Reports detailing financial activity occurring in the County Clerk's office. Usually submitted monthly.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-01-13
K.A.R. NUMBER	53-2-118

SERIES ID	0008-109
TITLE	Daily Balances/Statements (Printouts, Registers/Journals)
DESCRIPTION	See Balance Register.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

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