Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-113 (Local Government Records. Register of Deeds)

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Agency Number: 000-113
Local Government Records
Register of Deeds

SERIES ID	0018-113
TITLE	Affidavit Books
DESCRIPTION	See Power of Attorney Records.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0001-113
TITLE	Affidavit for Mortgages
DESCRIPTION	Recorded copies of affidavits effecting the release of notes or other instruments which cannot be produced by the holder thereof. Lists name of the holder of the instrument, nature of said instrument, extent of release, reason instrument cannot be produced, name of affiant and official acknowledging affidavit and Register of Deeds Certificate of Registration.
RETENTION	See Comments
COMMENTS	Retain until mortgage is released, then destroy. Used only for audit purposes and not recorded.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0025-113
TITLE	Annual Reports of the Superintendent
DESCRIPTION	Annual reports of the district clerk to county superintendent and county superintendent to state superintendent showing date, school district number, school census, enrollment by grade and sex, length of term, names and salaries of superintendents, principals and teachers, names and terms of district board members elected, number of school buildings and rooms, volumes in libraries, value of school property and assessed valuation of district, financial statement, rate and amount of school levy, budget adopted at school meetings, number of pupils promoted and graduated, number of organized districts, number of physically handicapped children, report on school transportation, summary of health supervision, and report of truant officer.
RETENTION	Permanent
COMMENTS	Formerly held by the Superintendent of Public Instruction (pre-1966).
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0026-113
TITLE	Apportionment of State and County School Fund and Related Documents
DESCRIPTION	Detailed financial accounting of the distribution of state and county school funds.
RETENTION	Permanent
COMMENTS	Formerly held by the Superintendent of Public Instruction (pre-1966).
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0027-113
TITLE	Attendance/Grade Record
DESCRIPTION	Pupils attendance and grade records kept by teachers of individual schools showing school district number, pupil's name, address, age, subjects, grades, date of birth, names of parents or guardians, names of brothers and sisters, visitors to the school district and attendance record. Arranged chronologically, no index, each volume pertaining to a school year. These can be found in either the schools (if they are still operating) or in the school district administrative office (if the schools have closed).
RETENTION	Permanent
COMMENTS	Formerly held by the Superintendent of Public Instruction (pre-1966). Also called Institute Record.
DISPOSITION	Archive
RESTRICTIONS	Portions per K.S.A. 45-221(a)(9)
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0004-113
TITLE	Cemetery Deed Record Books
DESCRIPTION	See Deed Records.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0021-113
TITLE	Certificates of Valuation
DESCRIPTION	See Sales Validation Questionnaire.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0003-113
TITLE	Chattel Mortgage Copies, Releases, Receipts
DESCRIPTION	Duplicates of Chattel Mortgages, receipts for release and release orders from mortgage holders.
RETENTION	See Comments
COMMENTS	Obsolete series. These records duplicate information that can be found in Chattel Mortgage Registers.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0002-113
TITLE	Chattel Mortgage Registers
DESCRIPTION	Record of chattel mortgages and conditional sales contracts, showing time of reception; names of mortgagor and mortgagee; date of instrument; amount secured; when due or schedule of payments; rate of interest; property mortgaged; and date of satisfaction and release.
RETENTION	See Comments
COMMENTS	Obsolete series. Retain 10 fiscal years then destroy, unless it is extended or tied to real estate as a fixture filing, then retain until a release form has been filed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0005-113
TITLE	Deed Index
DESCRIPTION	See General Index to Deeds.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0004-113
TITLE	Deed Record Book/Copies of Deeds
DESCRIPTION	Copies of deeds filed for the record showing nature of instrument, date of indenture, names of grantee and grantor, description of property, consideration, and date of filing.
RETENTION	Permanent
COMMENTS	Indexed by grantee/grantor or numerically in separate volumes.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0009-113
TITLE	Discharge Records
DESCRIPTION	See Military Service Discharge Records.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0028-113
TITLE	Examination, Course and Graduate Registers
DESCRIPTION	Records of individual scores on tests, course grades and graduate examinations. Lists pupil, instructor, school, subject, score and whether passed.
RETENTION	Permanent
COMMENTS	Formerly held by the Superintendent of Public Instruction (pre-1966).
DISPOSITION	Archive
RESTRICTIONS	Portions per K.S.A. 45-221(a)(9)
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0007-113
TITLE	General Index - Miscellaneous
DESCRIPTION	Indexes by volume and page instruments records in the miscellaneous record. Shows all parties to the instrument, file number, and date filed.
RETENTION	Permanent
COMMENTS	Cemetery Lots, Land Contracts, Liens, etc. Often deeds, mortgages and other instruments are indexed in a single comprehensive volume.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0005-113
TITLE	General Index to Deeds
DESCRIPTION	Shows file number, grantor, grantee, volume and page of deed record, town and township, section or survey, lot, and/or addition or subdivision of property concerned.
RETENTION	Permanent
COMMENTS	Often deeds, mortgages and other instruments are indexed in a single comprehensive volume.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0006-113
TITLE	General Index to Mortgages
DESCRIPTION	Shows mortgagor, mortgagee, property by range, township, and section or survey number, acreage, and lot and/or sublet number. Shows mortgage, indexing a transcript of it by volume and page in the mortgage record, also indicating date mortgage released.
RETENTION	Permanent
COMMENTS	Often deeds, mortgages and other instruments are indexed in a single comprehensive volume.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0008-113
TITLE	Lists of Businesses in County
DESCRIPTION	Annual list of businesses operating within the county.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0009-113
TITLE	Military Service Discharge Record Books/Indexes
DESCRIPTION	Copies of soldiers discharges from military service showing name of soldier, rank, company, regiment, volunteer, date of service, date discharged, length of service, if disabled, name, place and date of battle, if entitle to pension, amount, place of birth, occupation, physical description, honorary mention.
RETENTION	Permanent
COMMENTS	Generally covers veterans from World War I to the present.
DISPOSITION	Archive
RESTRICTIONS	K.S.A. 45-221(a)(46)
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0010-113
TITLE	Mineral Rights Register
DESCRIPTION	Register of leases on mineral resources. Lists lessor, lessee, consideration, location/description of property and terms of agreement.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0029-113
TITLE	Minutes of Meetings - County Teachers' Association
DESCRIPTION	Record of proceedings of County Teachers Association Meetings showing date and place of meetings, names of officers and teachers present, proposals, recommendations, motions, business transacted and committees appointed.
RETENTION	Permanent
COMMENTS	Formerly held by the Superintendent of Public Instruction (pre-1966).
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

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