Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 034-005 (Adjutant General's Department. Archives Section)

Page 1 of 1 showing 5 records of 5 total, starting on record 1



Agency Number: 034-005
Adjutant General's Department
Archives Section

SERIES ID 0065-034 
TITLE Certificates of Discharge From Active Duty 
DESCRIPTION Forms issued by the federal government formally releasing armed forces personnel from active duty that are required to qualify for veterans benefits (Form DD214). 
RETENTION See Comments 
COMMENTS Retain 2 calendar years, then microfilm and destroy hard copy. Retain microfilm 20 calendar years, then transfer to the state archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

SERIES ID 0068-034 
TITLE Kansas National Guard Service Records 
DESCRIPTION Enlistment and discharge records, service history, and other documents relating to Kansas National Guard personnel military service. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy hard copy or transfer to the state archives if microfilm does not meet archival standards. Retain microfilm twenty years, then transfer to the state archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

SERIES ID 0069-034 
TITLE Officer Personnel Files 
DESCRIPTION Documents associated with employment of Kansas National Guard officers: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials. 
RETENTION See Comments 
COMMENTS Retain original file or abstracted work history for length of employee's tenure, plus 10 years, then transfer to the archives. Purge documents from file when no longer useful. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

SERIES ID 0070-034 
TITLE Retirement Credit Records 
DESCRIPTION Documents that constitute part of the Kansas National Guard Service Records which did not get microfilmed with the original files and are used to verify retirement benefit entitlements. 
RETENTION See Comments 
COMMENTS Retain in conjunction with Kansas National Guard Service Records. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

SERIES ID 0071-034 
TITLE Retirement Eligibility Notification Letters 
DESCRIPTION Letters notifying service personnel that they have accrued 20 years of service and are eligible for retirement. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. (a.k.a. 20 Years Letters) 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

New Search