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Kansas Records Retention Schedules

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Agency Code: 039-004 (Department for Aging and Disability Services. Advocacy and Legislation)

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Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation

Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).


SERIES ID 0172-039 
TITLE Correspondence - Partnership Loan Program 
DESCRIPTION Incoming and outgoing letters and memoranda relating to the Partnership Loan Program. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 2 years, transfer to the records center for 3 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0170-039 
TITLE Partnership Loan Program Application Files - Denied 
DESCRIPTION Application and supporting documentation relating to the denial of loans to submitting nursing facilities. 
RETENTION See Comments 
COMMENTS Retain in office for 2 years after the date of final disposition, transfer to the records center for 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0169-039 
TITLE Partnership Loan Program Files - Approved 
DESCRIPTION Application and supporting documentation relating to nursing facilities applying and receiving loans to support expansion of services and housing alternatives for senior Kansans. 
RETENTION See Comments 
COMMENTS Retain in office for 3 years, transfer to the records center until 7 years after the end date of the loan, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0168-039 
TITLE Program for All-inclusive Care for the Elderly (PACE) Files 
DESCRIPTION Registration form, monthly financial statements, service utilization reports, outcome based efficiency reports, payment reports, etc. relating to a program designed to provide comprehensive medical and social services managed care benefits for the frail elderly. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS 42 CFR Part 460 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0070-039 
TITLE Silver Haired Legislature Files 
DESCRIPTION Correspondence, copies of testimony, copies of proceedings, and other documents related to the Silver Haired Legislature which offers recommendations to the legislature and governor on aging issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation
Home and Community Based Services

Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).


SERIES ID 0166-039 
TITLE Home and Community Based Services Resident Status Review Files 
DESCRIPTION Level of care score reviews conducted upon residents in nursing facilities to determine whether their needs could be served within the community. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0165-039 
TITLE Home and Community Based Services Resident Status Review Training Materials 
DESCRIPTION Manuals, forms, handouts, etc. relating to the preparation of Resident Status Review training. 
RETENTION See Comments 
COMMENTS Retain until training program is obsolete, then transfer one copy of each manual, syllabus, textbook and/or handouts to the archives. Destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation
Public Health Educator

Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).


SERIES ID 0099-039 
TITLE Publications - Public Health Education 
DESCRIPTION Publications produced and distributed by the Department on Aging on health issues affecting older Kansans. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer two copies of each publication to the archives, destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

Agency Number: 039-004
Department for Aging and Disability Services
Advocacy and Legislation
Senior Care Act Coordinator

Starting at the beginning of FY2013, the Department on Aging changed its name under governor executive order to the Department for Aging and Disability Services (KDADS). The KDOA had been formed in 1977 out of the Services for Aging Section of the Kansas Department of Social and Rehabilitation Services (SRS).


SERIES ID 0106-039 
TITLE Senior Care Act Program Evaluations 
DESCRIPTION Independent studies of the Senior Care Act program produced to evaluate the effectiveness of the program that provides state grant funds for in-home services for older Kansans. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0107-039 
TITLE Senior Care Act Program Files 
DESCRIPTION Variety of documents related to the establishment and implementation of the Senior Care Act program that provides in-house assistance to the elderly. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

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