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Kansas Records Retention Schedules

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Agency Code: 083-002 (Kansas Bureau of Investigation. Associate Director)

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Agency Number: 083-002
Kansas Bureau of Investigation
Associate Director

SERIES ID 0005-083 
TITLE Associate Director's Files 
DESCRIPTION Correspondence, reports, budgets, etc. relating to the operations and activities of the Associate Director. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0006-083 
TITLE Employment Background Investigations 
DESCRIPTION Application, background information form, credit history, criminal history records check, investigator's report, photographs, etc. relating to background investigations conducted by the KBI on gubernatorial appointments, DISC, Lottery and other state employees to ensure that the candidates qualify for sensitive positions. 
RETENTION 010 calendar years 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3)(4)(10) 5 USC sec. 552a & KSA 75-712 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

Agency Number: 083-002
Kansas Bureau of Investigation
Associate Director
Human Resources

SERIES ID 0007-083 
TITLE Pre-Employment Background Investigations 
DESCRIPTION Initial background investigations conducted by the KBI to determine an applicant's employment eligibility status. 
RETENTION See Comments 
COMMENTS Retain non-hired applicants files for 3 years, then destroy. Transfer hired employees to the appropriate Employee Personnel File and retain accordingly. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(4)(10) 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

Agency Number: 083-002
Kansas Bureau of Investigation
Associate Director
Legal Services

SERIES ID 0106-000 
TITLE Contracts 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, eg. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-04 
K.A.R. NUMBER 53-3-1 

SERIES ID 0008-083 
TITLE Correspondence - General 
DESCRIPTION Incoming and outgoing letters and memoranda relating to inmates, sexual offenders and the Kansas Open Records Act. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0009-083 
TITLE DNA Reference Materials 
DESCRIPTION Correspondence, expert witness files, rules and regulations, motions and court orders, etc. relating to use of DNA as evidence in criminal proceedings. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted. 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0010-083 
TITLE Investigative Files - Legal Division 
DESCRIPTION Search warrants, subpoenas, PEN, wire taps, court orders, etc. relating to legal assistance during criminal investigations. 
RETENTION Destroy 
COMMENTS Retain until no longer useful, then destroy. Wire tap information must be maintained 10 years as required by state statute. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted. 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0022-000 
TITLE Legislative Relations Files 
DESCRIPTION Copies of bills, drafts of legislation, notes, correspondence, testimony, etc. relating to various legislative activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-3-124 

SERIES ID 0031-000 
TITLE Request for Access to Records 
DESCRIPTION Documents related to requests for access to state agency records and agency responses prepared pursuant to KSA 45-218. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-3-123 

SERIES ID 0012-083 
TITLE Working Files - General Counsel and Assistant Attorney General 
DESCRIPTION Correspondence, training materials, offender registration, etc. relating to the various activities of the General Counsel and Assistant Attorney General. 
RETENTION See Comments 
COMMENTS Retain until no longer useful or superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted. 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

Agency Number: 083-002
Kansas Bureau of Investigation
Associate Director
Public Information Officer

SERIES ID 0110-000 
TITLE Clippings Files 
DESCRIPTION Newspaper clippings compiled regarding agency activities. 
RETENTION See Comments 
COMMENTS Retain until longer useful, then contact the archives for appraisal - if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-3-1 

SERIES ID 0086-000 
TITLE Press Releases 
DESCRIPTION Public information issued to the news media. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-3-124 

SERIES ID 0113-000 
TITLE Publications 
DESCRIPTION Internally produced newsletters, pamphlets, leaflets, and brochures distributed to inform a constituency about the activities of the agency. 
RETENTION See Comments 
COMMENTS Retain in office 1 year, then transfer 2 copies to the archives and destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-3-1 

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